Procurement Specialist II — Vendor & Inventory Lead

St Johns County Sheriff's Office; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

St Johns County Sheriff's Office is seeking a Procurement Specialist to support procurement and inventory operations by maintaining vendor records, processing submissions, and assisting staff with quotes and purchasing needs. The role involves monitoring stock levels, updating catalogs, and ensuring compliant purchasing activities.

The position requires a high school diploma, a Florida driver’s license, advanced computer skills, and knowledge of MS Word/Excel/PowerPoint, plus knowledge of

Qualifications

• Minimum: High School Diploma or Equivalency
• Valid Florida Driver's License
• Advanced computer literacy
• Advanced knowledge of Microsoft Word, Excel, and PowerPoint
• Knowledge of purchasing and bidding principles and practices
• Knowledge of applicable software preferred
• Basic knowledge of general office equipment

Responsibilities

• Greet and assist walk-ins
• Enter new vendors into the financial software system and updating existing records as requested
• Source, evaluate, select, and establish a working relationship with new vendors/suppliers as needed
• Maintain current Certificates of Liability Insurance and check for expiring certificates monthly
• Maintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricing
• Update the Non-Stock Items spreadsheet quarterly
• Update the New Hire Deputy Cost spreadsheet quarterly
• Compare vendor pricing/research bulk ordering price reductions for applicable items as needed
• Assist with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness
• Enter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock
• Review and process inventory-related submissions from Agency members once eligibility is confirmed
• Confirm requisitions for Amazon are approved within the required timeframe
• Review and utilize the Reorder Report and adjust Reorder Points as related to in-house stock items
• Backup for processing, reviewing, and sending all Purchase Orders to the requestor or to the Vendor
• Send Issued Property lists to employees/staff and document returned agency issued uniforms, equipment, and supplies
• Coordinates the return of items when an agency employee transfers to a different division
• Notifies newly promoted or transferred employees of eligible applicable items
• Completes Adjustments as requested for inventory-related items
• Assist with yearly Central Supply Inventory
• Manage a variety of competing tasks and priorities while meeting deadlines
• Compile data/run reports at the request of management
• Maintain complete and accurate files via the agency software
• Other duties as assigned

Skills

Advanced computer literacy

Purchasing and bidding knowledge

Applicable software knowledge

Education

High School Diploma or Equivalency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

St Johns County Sheriff's Office is seeking a Procurement Specialist to support procurement and inventory operations by maintaining vendor records, processing submissions, and assisting staff with quotes and purchasing needs. The role involves monitoring stock levels, updating catalogs, and ensuring compliant purchasing activities.

The position requires a high school diploma, a Florida driver’s license, advanced computer skills, and knowledge of MS Word/Excel/PowerPoint, plus knowledge of