Procurement Specialist II

Adult Correction; North Carolina; On-site; USD 48,000 - 65,000; Full time

Job summary

The North Carolina Department of Environmental Quality (DEQ) - Division of Mitigation Services is seeking a Procurement Specialist II (NS) to coordinate complex procurement activities, develop solicitations, and manage contracts for environmental services and ecological products. The role requires collaboration with DOA P&C, DIT, and internal DEQ teams.

Responsibilities include handling requisitions, POs, bids, and data integrity in the MS Dynamics CRM while ensuring compliance with state

Qualifications

• Knowledge of procurement rules and regulations.
• Experience coordinating with multiple stakeholders.

Responsibilities

• Process requisitions and purchase orders per DOA P&C and DIT rules, serving as liaison to DOA and DEQ procurement teams.
• Develop complex solicitations and procure highly technical service contracts for environmental and ecological needs.
• Manage bid solicitations, negotiations, requisitions, purchase orders, and competitive bids.
• Maintain procurement data accuracy in MS Dynamics CRM and ensure records compliance.
• Support division records retention, audits, and miscellaneous duties as required.

Job description

Agency

Dept of Environmental Quality

Division

Mitigation Services

Job Classification Title

Procurement Specialist II (NS)

Position Number

60036226

Grade

NC12

About Us

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life.

Description of Work

The primary purpose of the DMS Procurement Specialist II is to coordinate with the Procurement Specialist I and Procurement Manager to conduct all Division procurement proceedings in accordance with rules and regulations established by the Department of Administration, Division of Purchase and Contract (DOA P&C) and the Department of Information Technology (DIT) in in adherence to procurement-related statutes, administrative codes, and Purchasing Manuals.

This position serves the Division of Mitigation Services and supports Division personnel, while working in a highly complex, high-risk marketplace. This position is responsible for developing complex solicitations and the procurement of highly technical service contracts for a range of environmental and ecological purchasing. This position is responsible for managing bid solicitations, negotiations, processing requisitions, purchase orders, and competitive bids for a range of environmental and ecological procurement, as well as general and commodity areas such as equipment, material, and supplies. This position serves as the liaison between the Division and the DOA Division of Purchase and Contract, DIT Procurement, DEQ Procurement Section related to procurement requests and awards.

Key Responsibilities

• Process requisitions and purchase orders in NC eProcurement for general and specialized commodities for services and goods. Use established policies and procedures to determine what documentation is required to accompany purchases for proof of compliance. Serve as the liaison between the Division and the DOA Division of Purchase and Contract, DIT Procurement, DEQ Procurement Section related to procurement requests and awards by following required communication protocols and specifications. Assist with additional projects or new assignments as requested. Assist with Procurement and Financial Data Administration and Quality Control in the Division's MS Dynamics database.
• Responsible for data entry, maintenance, and quality control of procurement data (solicitations, bids, contracts, amendments, Purchase Orders, related financial data, etc.) in the Division's MS Dynamics Customer Relationship Management (CRM) database. Monitor and correct financial and contract data insufficiencies.
• Responsible for remnant hardcopy and digital file organization/reorganization and management in accordance with State records retention policies; provide procurement file documentation for requested audits
• Assist with developing Division processes and procedures to promote improvements for quality control of data and efficiencies; completing special projects, duties, and assignments as requested.
• Serve as backup to Division's administrative duties and miscellaneous tasks such Division phone coverage, DEQ front desk duty, receiving mail and checks, as assigned.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $47,703.00 - $65,041.00

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above. Job posting details will no longer be available after the position closes.

Division of Mitigation Services :

The N.C. Division of Mitigation Services' mission is to provide cost-effective mitigation alternatives that improve the state's water resources. This NCDEQ division is responsible for providing compensatory mitigation statewide for streams and wetlands that are impacted by development and transportation projects as well as for riparian buffers and nutrient loading in some areas of the state. The program must provide all planning, implementation and disposition associated with restoration, enhancement, creation, and preservation project sites in 54 cataloging units (in 17 river basins) in the state. The DMS manages the development of comprehensive mitigation projects worth $40-80 million annuall