Procurement Specialist I

Astreya; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Astreya is seeking a Procurement Specialist I to execute asset purchases globally, focusing on cost reduction, on-time delivery, inventory control, and customer satisfaction. The role emphasizes data accuracy in ERP systems, requisition-to-PO processes, and collaboration with cross-functional teams to optimize procurement activities.

The ideal candidate will have a Bachelor’s degree and 5–8 years of related experience, with strong Excel and ERP skills to drive continuous improvement and support

Qualifications

• Bachelor’s degree or higher and 5–8 years of related experience or equivalent
• Experience with ERP/MRP systems and data-driven purchasing
• Strong Excel skills including pivot tables and VLOOKUP
• Ability to engage cross-functional global teams and present data clearly
• Experience with process improvement and cost savings in purchasing

Responsibilities

• Prepare purchase requisitions and issue purchase orders per policy
• Audit ERP data accuracy including min/max, PO, cost, quantity on order and lead times
• Ensure timely order processing, delivery and shipment to meet schedules
• Collaborate with internal partners to understand and meet requirements
• Build and maintain relationships with global teams and stakeholders
• Identify gaps and recommend process improvements with supporting data
• Develop training materials and train global team on processes
• Monitor vendor performance and support supply chain optimization
• Assist Accounting and Receiving with billing accuracy and issue resolution
• Coordinate with global teams to meet business requirements and resolve issues

Skills

MRP systems experience

Data analysis & reporting

Cross-functional collaboration

Advanced Excel (Pivot tables, VLOOKUP)

Process improvement mindset

Education

Bachelor’s degree (B.S./B.A.)

Tools

ERP systems

SQL / database queries

Automation tools (macros)

Job description

What this Job Entails:

The Procurement Specialist I will execute purchases of assets & accessories for global locations, with emphasis on meeting corporate targets for cost reduction, on time delivery, inventory reduction, lead-time reduction, & customer focus.

Scope:

• Resolves a wide range of issues in creative ways
• Seasoned, experienced professional with a full understanding of their speciality
• Works on problems of a diverse scope
• Receives little instruction on day to day work, general instruction on new assignments

Your Roles and Responsibilities:

• Prepare purchase requisitions, seeking appropriate approvals & escalation, and issue purchase orders in accordance with company policy and negotiated terms and conditions.
• Continuously audit data integrity for accuracy within the ERP system to include min/max levels, PO, cost, quantity on order, and lead times, and any other material information needed to be able to purchase each item & manage inventory effectively.
• Ensure timely order processing, delivery and shipment of materials to meet the schedule requirements, while preventing overstock situations.
• Liaise closely with internal business partners to ensure requirements are understood and met in a timely manner.
• Establish, maintain and develop good business relationships with global team & stakeholders, while supporting company values and standards.
• Collaborate, identify gaps, & make recommendations for continuous improvement in process, system, reporting, order accuracy & efficiency, while providing supporting data & reports.
• Engage in analysis of beta testing & implementations of order process improvements with clear metrics of success, updating process documentation accordingly.
• Take responsibility for developing/refining training materials & participate in training of the global team.
• Participate in monitoring and evaluation of vendor performance & supply chain while participating in improvement activities that will optimize the supply of materials in an efficient manner.
• Assist Accounting and Receiving departments in ensuring accuracy of billing accounts and resolving issues.
• Collaborate with the company’s global teams to ensure business requirements are met & all issues resolved in a timely manner.
• Utilize comprehensive understanding of business requirements, supply chain, manufacturing processes & external factors to optimize ordering & inventory management.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position.

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-college or university and 5 to 8 years’ related experience and/or training; or equivalent combination of education and experience
• Networks with senior internal and external personnel in own area of expertise
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions
• Experience working with MRP systems, Internet, office/document software and database query on multiple platforms
• Deep understanding of spreadsheet/reporting manipulation, including pivot tables, functions (i.e. vlookup/trim/concatenate/etc), & understanding of automation tools (i.e. macros)
• Experience with process improvement & cost savings in a corporate purchasing department
• Ability to engage in clear communication with cross functional global teams through presentations & documentation that get results.
• Ability to exhibit professionalism when collaborating with global teams & stakeholders.
• High energy & creative critical thinking partnered with results-oriented attitude.
• Strong planning, organization, prioritization and consistent execution skills in a fast paced, dynamic environment.

Preferred Qualifications:

• Ability to develop and maintain excellent working relationships with all assigned levels with the vendor/customer and both within and outside the company

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers