Procurement Specialist

Pick Your Part Southeast LLC; Durham (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

Pick Your Part Southeast LLC is seeking a Procurement Assistant to support the Procurement team with data maintenance and vendor communications in Durham, NC. You will help ensure material availability and timely replenishment by updating internal systems and tracking orders.

The role emphasizes accuracy in vendor acknowledgements, PO placement, and invoice reconciliation, plus generating supplier performance reports and supporting RFP processes.

Qualifications

• High School diploma or GED required.
• Minimum 1 year of experience.
• College coursework preferred.
• Automotive background preferred.

Responsibilities

• Update and maintain product/vendor data in internal systems with expected dates, notes, and work order status to notify involved parties of material availability.
• Review vendor order acknowledgements for accuracy including description, lead time, quantities, and pricing; ensure timely receipt by due date.
• Facilitate communication with vendors to provide PO numbers and confirm order placements.
• Maintain vendor scorecards to reflect customer satisfaction.
• Reconcile purchase orders and invoices.
• Interface with Procurement and other departments; coordinate with branches to meet receiving and put-away goals.
• Organize and schedule meetings to assist procurement efficiency.
• Assist in preparing and auditing RFPs; generate reports on Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including office supplies, mail distribution, and facility issues.

Skills

MS Word

MS Excel

Data entry

Communication skills

Numerical ability

Education

High School diploma or GED

College coursework preferred

Job description

Description

Summary: Responsible for a variety of procurement and vendor-related duties to support the Procurement team.

Essential Job Duties

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor-provided order acknowledgements for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc. Ensure timely receipt of material by the due date. Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments. Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company’s receiving and put-away goals. Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.
• Assume other duties as assigned.

Supervisory Responsibilities

• Not responsible for supervising employees.

Requirements

Basic Qualifications

Education & Experience (Level of education AND years of experience are required):

• High School graduate or G.E.D. equivalent required.
• 1+ years of experience.

Preferred Qualifications (Include qualifications that are desired but optional):

• College coursework preferred.
• Automotive background preferred.

Knowledge/Skills/Abilities (Includes needed certifications, systems knowledge, job skills, characteristics, competencies, etc.):

• Intermediate skill level in Microsoft Word & Excel.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc. Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
• Basic messages communicated orally. May write brief messages and keep simple records. May explain and offer guidance on routine procedures.
• Problems encountered are routine, somewhat repetitive, and generally solved by following clear directions and procedures.
• Decisions generally affect own job or assigned functional area.
• Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines to follow; supervisor/manager provides broad guidance and overall direction.
• Handle multiple tasks or projects simultaneously with moderate complexity.

Essential Physical Demands/Work Environment (i.e. lifting demands, travel requirements, etc.):

• Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse, frequently.
• The employee must occasionally lift and/or move up to 50 pounds.
• Travel may be required periodically, including overnight stays (contingent on position requirements). Minimum overnight travel (up to 10%)