Procurement Specialist (Executive I)

State of Illinois; Springfield (IL); On-site; USD 74,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Flexible schedules

Vacation time

Sick time

Personal days

Paid holidays

Paternity leave

Pension plan

Deferred compensation

Pre‑tax benefits

Tuition reimbursement

Job summary

State of Illinois—Department of Innovation and Technology seeks a Procurement Specialist to plan, execute, and evaluate purchases for the Infrastructure Portfolio. You will prepare requisitions, bids, and PO documents under applicable laws and policies, guiding end users and management through technical specifications and solicitations.

The role involves processing procurements via the state system, offering expert guidance, and maintaining compliance with CBAs.

Qualifications

• Requires completion of four years of college, preferably in business or public administration.
• Requires one year of administrative experience in a public or business setting.

Responsibilities

• Procurement planning, execution, control and evaluation for the portfolio.

Skills

Procurement expertise

Illinois Procurement Code

Electronic procurement system

Procurement specs

Vendor evaluation

FOIA experience

Communication skills

Organizational skills

Education

Four-year college degree

Tools

Electronic procurement system

Job description

Job Requisition ID: 57024 Opening Date: 10/07/2026

Closing Date: 10/22/2026

Agency: Department of Innovation and Technology

Class Title: EXECUTIVE I - 13851 Skill Option: None Bilingual Option: None

Salary: Anticipated Starting Salary (effective 7/1/26) $6,135 a month; Full Range $6,135-$8,790 a month

Job Type: Salaried

Category: Full Time County: Sangamon

Number of Vacancies: 1

Bargaining Unit Code: RC062 Technical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Procurement Specialist for the Department of Innovation & Technology (DoIT) in planning, executing, controlling, and evaluating the operation and processing of purchases under the assigned portfolio, including receiving and analyzing purchase requests. In this role, you will provide technical assistance and guidance to management, end users, and supporting personnel in determining the technical specifications for the solicitation. Additionally, you will process procurements through the State of Illinois electronic procurement system, including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10-25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid paternity leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link:

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

Essential Functions

• Under direction, serves as a Procurement Specialist for the Department of Innovation & Technology (DoIT) planning, executing, controlling, and evaluating the operation and processing of purchases under the assigned portfolio, including receiving and analyzing purchase requests.
• Processes procurements through the State of Illinois electronic procurement system, including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements.
• Meets and confers with agency managers and end users in the administration of procurements for the assigned portfolio, including collaborating with end users and vendors to complete all necessary documentation for procurements.
• Monitors and tracks assigned transactions and reports to Infrastructure Portfolio Manager and other VMO and DoIT staff on assigned transactions and activities, including utilizing required systems for tracking of work in the assigned portfolio as assigned by the Infrastructure Portfolio Manager.
• Assists other portfolio staff with research and record gathering tasks, at the direction of the Infrastructure Portfolio Manager including, but not limited to, annual reports, Freedom of Information Act (FOIA) requests, and audit requests.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires one (1) year professional experience in administrative work involving fiscal, procurement, or contracting functions, including receiving and analyzing purchase requests, organizing and processing procurements, preparing requisitions or purchase orders, and supporting compliance with statutory, regulatory, or policy requirements.
• Requires one (1) year of professional experience working in the application or administration of the Illinois Procurement Code, including selecting appropriate source selection, processing small purchases or releases off master contracts, and verifying procurements follow required procedures.
• Requires one (1) year of professional experience using an electronic procurrent system, including preparing and processing requisitions, bids, and purchase orders, including tracking procurement activity and verifying accurate processing in alignment with applicable requirements.

Preferred Qualifications

• One (1) year professional experience in administrative work involving fiscal, procurement, or contracting functions, including receiving and analyzing purchase requests, organizing and processing procurements, preparing requisitions or purchase orders, and supporting compliance with statutory, regulatory, or policy requirements.
• One (1) year of professional experience working in the application or administration of the Illinois Procurement Code, or experience in a purchasing department in a private or other government setting, including selecting appropriate source selection, processing small purchases or releases off master contracts, and verifying procurements follow required procedures.
• One (1) year of professional experience using an electronic procurrent system, including preparing and processing requisitions, bids, and purchase orders, including tracking procurement activity and verifying accurate processing in alignment with applicable requirements.
• One (1) year of professional experience providing technical assistance to management, end users, or support staff in developing procurement specifications, including gathering requirements, advising on solicitation needs, and assisting in the design of technical or functional specifications.
• One (1) year professional experience in IT-related procurement, including consulting with end-users to determine technical specifications, developing procurement documents for technology needs, analyzing vendor responses, and preparing contracts.
• Extensive knowledge of state procurement methods and procedures, including understanding source selection processes, statutory and regulatory requirements, vendor engagement, Business Enterprise Program (BEP) considerations, audit and FOIA documentation practices, and current developments in state procurement operations or similar.
• Ability to analyze complex administrative or procurement related challenges, identify root causes, and implement strategic result-driven solutions that enhance operational efficiency and organizational effectiveness.
• Ability to develop and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive issues and supporting subordinate team members or project staff.
• Demonstrated verbal and written communication skills to preset administrative/procurement information clearly and precisely to diverse stakeholders including executives, managers, staff, and external/internal auditors.
• Demonstrated organizational and time management skills with the ability to manage multiple concurrent procurement or administrative projects, meet mandated deadlines, and prioritize urgent compliance or purchasing issues in a fast-paced environment.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires the ability to travel in performance of duties.

  Work Hours: Monday-Friday; 8:30 AM-5:00 PM (work hours may vary)

  Headquarter Location: 120 W Jefferson St, Springfield, Illinois, 62702

  Work County: Sangamon

  Revolving Door

  Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

  Statement Of Economic Interests

  This position is subject to Statement of Economic Interests filing as required by the Illinois Governmental Ethics Act.