Procurement Specialist (Executive I)

Illinois Department of Innovation & Technology (DoIT); Springfield (IL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Flexible work schedules

Tuition Reimbursement

Job summary

Illinois Department of Innovation & Technology (DoIT) is seeking a Procurement Specialist to plan, execute, and evaluate purchases within the assigned portfolio, ensuring compliance with state procurement laws and policy. You will provide guidance to management, end users, and vendors and process requisitions, bids, and purchase orders through the State's electronic procurement system.

As a State of Illinois employee, you receive a comprehensive benefits package and work in a collaborative,

Qualifications

• Requires a four-year college degree in business or public administration.
• One year of administrative experience in procurement, contracting, or related area.
• Experience with state procurement methods and FOIA/audit support is a plus.

Responsibilities

• Serve as Procurement Specialist for DoIT, planning, executing, and evaluating purchases.
• Process requisitions, bids, and purchase orders in the State e-procurement system.
• Advise management and end users on procurement specifications and documentation.
• Monitor transactions and collaborate with vendors to ensure compliance and accuracy.
• Support FOIA requests, annual reports, and audit-related activities.

Skills

Procurement

Contracting

FOIA

Vendor coordination

Education

Bachelor's degree in business or public administration

Tools

Electronic procurement system

Job description

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Procurement Specialist for the Department of Innovation & Technology (DoIT) in planning, executing, controlling, and evaluating the operation and processing of purchases under the assigned portfolio, including receiving and analyzing purchase requests. In this role, you will provide technical assistance and guidance to management, end users, and supporting personnel in determining the technical specifications for the solicitation. Additionally, you will process procurements through the State of Illinois electronic procurement system, including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package include:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10-25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid paternity leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under direction, serves as a Procurement Specialist for the Department of Innovation & Technology (DoIT) planning, executing, controlling, and evaluating the operation and processing of purchases under the assigned portfolio, including receiving and analyzing purchase requests.
• Processes procurements through the State of Illinois electronic procurement system, including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements.
• Meets and confers with agency managers and end users in the administration of procurements for the assigned portfolio, including collaborating with end users and vendors to complete all necessary documentation for procurements.
• Monitors and tracks assigned transactions and reports to Infrastructure Portfolio Manager and other VMO and DoIT staff on assigned transactions and activities, including utilizing required systems for tracking of work in the assigned portfolio as assigned by the Infrastructure Portfolio Manager.
• Assists other portfolio staff with research and record gathering tasks, at the direction of the Infrastructure Portfolio Manager including, but not limited to, annual reports, Freedom of Information Act (FOIA) requests, and audit requests.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires one (1) year professional experience in administrative work involving fiscal, procurement, or contracting functions, including receiving and analyzing purchase requests, organizing and processing procurements, preparing requisitions or purchase orders, and supporting compliance with statutory, regulatory, or policy requirements.
• Requires one (1) year of professional experience working in the application or administration of the Illinois Procurement Code, including selecting appropriate source selection, processing small purchases or releases off master contracts, and verifying procurements follow required procedures.
• Requires one (1) year of professional experience using an electronic procurrent system, including preparing and processing requisitions, bids, and purchase orders, including tracking procurement activity and verifying accurate processing in alignment with applicable requirements.

Preferred Qualifications

• One (1) year professional experience in administrative work involving fiscal, procurement, or contracting functions, including receiving and analyzing purchase requests, organizing and processing procurements, preparing requisitions or purchase orders, and supporting compliance with statutory, regulatory, or policy requirements.
• One (1) year of professional experience working in the application or administration of the Illinois Procurement Code, or experience in a purchasing department in a private or other government setting, including selecting appropriate source selection, processing small purchases or releases off master contracts, and verifying procurements follow required procedures.
• One (1) year of professional experience using an electronic procurrent system, including preparing and processing requisitions, bids, and purchase orders, including tracking procurement activity and verifying accurate processing in alignment with applicable requirements.
• One (1) year professional experience providing technical assistance to management, end users, or support staff in developing procurement specifications, including gathering requirements, advising on solicitation needs, and assisting in the design of technical or functional specifications.
• One (1) year professional experience in IT-related procurement, including consulting with end-users to determine technical specifications, developing procurement documents for technology needs, analyzing vendor responses, and preparing contracts.
• Extensive knowledge of state procurement methods and procedures, including understanding source selection processes, statutory and regulatory requirements, vendor engagement, Business Enterprise Program (BEP) considerations, audit and FOIA documentation practices, and current developments in state procurement operations or similar.
• Ability to analyze complex administrative or procurement related challenges, identify root causes, and implement strategic result-driven solutions that enhance operational efficiency and organizational effectiveness.
• Ability to develop and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive issues and supporting subordinate team members or project staff.
• Demonstrated verbal and written communication skills to preset administrative/procurement information clearly and precisely to diverse stakeholders including executives, managers, staff, and external/internal auditors.
• Demonstrated organizational and time management skills with the ability to manage multiple concurrent procurement or administrative projects, meet mandated deadlines, and prioritize urgent compliance or purchasing issues in a fast-paced environment.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires the ability to travel in performance of duties.
• Requires the ability to work outside of normal hours to meet deadlines.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018-07.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.

Work Hours: Monday-Friday; 8:30 AM-5:00 PM (work hours may vary)

Headquarter Location: 120 W Jefferson St, Springfield, Illinois, 62702

Work County: Sangamon

Agency Contact: Brittany Vespa

Email: [e-mail]

Posting Group: Leadership & Management

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, and policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

Revolving Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

Statement Of Economic Interests

This position is subject to Statement of Economic Interests filing as required by the Illinois Governmental Ethics Act.

Nearest Major Market: Springfield