Procurement Specialist 5 (PCN 187131)

State of Alaska; Juneau (AK); Hybrid; USD 39,000 - 46,000; Full time

Job summary

State of Alaska, Division of Administrative Services, seeks a Procurement Specialist 5 to lead construction-related procurement for the Village Safe Water program across Anchorage, Soldotna, Wasilla, Fairbanks, and Juneau. You will manage formal and informal procurements, professional services agreements, and contract administration to ensure compliance with state and federal requirements.

The role supervises procurement staff, advises on strategy, negotiates disputes, and collaborates with

Qualifications

• Contracting/Procurement/Property Control: Knowledge of contracts, procurement procedures, contract negotiation and administration; property control activities including acquisition, storage, accounting, and excess.
• Decision Making: Makes sound, well-informed decisions and acts to accomplish goals, even in uncertainty.
• Influencing/Negotiating: Persuades others to accept recommendations and reach agreement.
• Managing Human Resources: Plans and monitors work, evaluates performance, and ensures fair development.
• Technical Credibility: Applies principles and policies related to specialized expertise.

Responsibilities

• Lead and manage construction-related procurement for the Village Safe Water Program.
• Supervise procurement staff and provide guidance on procurement strategy.
• Ensure procurement actions comply with state and federal requirements and department policies.
• Collaborate with project teams and executive leadership to deliver timely, well-documented procurements for water infrastructure.

Skills

Contracting/Procurement

Decision Making

Influencing/Negotiating

Managing Human Resources

Technical Credibility

Job description

Procurement Specialist 5 (PCN 187131) in Multiple Locations, AK

NOTE: The recruitment period for this vacancy has been broadened and extended to allow for a larger applicant pool. This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify. This position is being recruited for in Anchorage, Soldotna, Wasilla, Fairbanks, or Juneau. Pay will be determined based on location of selected individual.

Anchorage, Soldotna, Wasilla salary: $3,623.20

Fairbanks salary: $3,732.00

Juneau salary: $3,804.00

Job Description

In this role you will lead and manage construction related procurement activities for the Village Safe Water Program (VSW), including formal and informal procurements, professional services agreements, contract awards, and contract management, while ensuring procurement actions comply with state and federal requirements, department policies, the Village Safe Water Act, and the State Procurement Code. This position supervises procurement staff, provides guidance on procurement strategy, and serves as a key resource for complex contracting questions, disputes, and negotiations. You will work closely with project teams and executive leadership to support consistent, timely, and well-documented procurement actions for water infrastructure projects.

Our organization, mission, and culture:

At the Division of Administrative Services, we value customer service, accountability, excellence, and integrity and seek a candidate with similar values to support the Department and Division’s goals. In your role, you will have a direct impact on improving water and sanitation needs in Alaska.

The benefits of joining our team:

There are many benefits to joining the Division of Administrative Services team including a positive work environment, telework options, ample training opportunities, and dedicated professional staff. This position is housed within the Division’s Facilities Support section as assigned specifically to the Village Safe Water program. We value each member’s contribution and work collaboratively to implement forward thinking strategies to support the Department’s mission to protect public health and the environment.

The working environment you can expect:

The physical location of this position will be in either Juneau, Anchorage, Fairbanks, Wasilla, or Soldotna, with telework options available for those who qualify. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, outside agencies, and the public.

We are looking for a candidate that has experience in the following areas:

• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Influencing/Negotiating: Persuades others to accept recommendations, cooperate, or change their behavior; works with others towards an agreement; negotiates to find mutually acceptable solutions.
• Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.

Special Notice

• Level 3 Procurement Certification from the State of Alaska, Office of Procurement and Property Management is required for this position. Certification upon hire is preferred or must be obtained within 3 months of hire.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Influencing/Negotiating: Persuades others to accept recommendations, cooperate, or change their behavior; works with others towards an agreement; negotiates to find mutually acceptable solutions.
• Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible professional level experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevailing, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession’s principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one’s own judgment.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

DOCUMENTS REQUIRED AT THE TIME OF THE INTERVIEW

• Three (3) professional references, one of which should be from a former or current supervisor, including name, job title, and current phone number
• Copies of your last two evaluations. If recent performance evaluations are unavailable, please provide two professional letters of reference.
• Level 3 Procurement Certification from SOA, Office of Procurement and Property Management (if applicable)

Legal Employment

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

Education

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

Visa and Sponsorship

NOTE: The State of Alaska does not provide VISA Employer sponsorships.

Work Experience

When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Multiple Vacancies

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Contact Information

For specific information about the position please contact the hiring manager:

Cathy Dallaire

Administrative Operations Manager 2

907-451-5197

[e-mail]

Phone [phone] (Statewide toll-free number)[phone] (Juneau and out-of-state callers)