Procurement Specialist

Xcaliber International LTD., LLC; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life and AD&D Insurance

Short-Term and Long-Term Disability Insurance

Paid Vacation, Sick Days and Holiday

401(k) Retirement Plan with a Generous Company Match

Job summary

Xcaliber International LTD., LLC is seeking a Procurement Specialist to support manufacturing operations in Pryor, Oklahoma. This role involves coordinating supplier relationships, managing inventory, and ensuring compliance with quality standards. The ideal candidate will have a degree in Business Administration or Supply Chain Management and experience in procurement within a manufacturing environment. Benefits include medical insurance, paid vacation, and a 401(k) retirement plan with a company match.

Qualifications

• Experience in procurement, supply chain, or production planning within a manufacturing environment.
• Strong understanding of production processes and supply chain operations.
• Familiarity with Good Manufacturing Practices (GMP) and quality compliance standards.

Responsibilities

• Coordinate material requirement planning activities aligned with production schedules.
• Analyze demand forecasts to develop purchasing plans.
• Execute procurement strategies ensuring timely delivery of raw materials.
• Build and maintain strong supplier relationships.

Skills

Inventory management

Analytical skills

Strong communication

Organizational skills

Education

Bachelor’s degree in Business Administration or Supply Chain Management

Tools

ERP systems

Inventory management software

Job description

Centrally located in Pryor, Oklahoma, Xcaliber International is the nation’s largest value tobacco manufacturer. Xcaliber’s extensive product portfolio features 9 value-priced cigarette brands and 2 filtered cigars. Founded in 2001, Xcaliber International has spent over two decades continuously growing and improving its manufacturing capabilities. As of today, Xcaliber’s 500,000 square-foot production complex features a state-of-the-art manufacturing facility, automated warehouse and logistics center, administrative offices, an ISO-certified laboratory, as well as adjacent wholesale distribution and tobacco processing subsidiaries. Xcaliber also features an additional administrative office in Tulsa, OK. For over 20 years, Xcaliber International has earned a reputation for being an excellent employer, focused on employee satisfaction and safety.

About The Role

The Procurement Specialist supports procurement and inventory control activities for Xcaliber’s manufacturing operations in Pryor, Oklahoma. This role ensures raw materials and components are available to meet production demand while maintaining compliance with quality standards, regulatory requirements, and internal processes. The position plays a key role in coordinating supplier relationships, managing inventory through ERP systems, and supporting efficient warehouse operations within a tobacco manufacturing environment.

A Day in the Life

Each day begins with reviewing production schedules, material requirements, and inventory levels to ensure alignment with operational needs. You’ll work closely with production, QA, and logistics teams to coordinate incoming materials, monitor stock levels, and address any supply gaps. Throughout the day, you’ll interact with suppliers, track deliveries, and update inventory systems while identifying opportunities to improve efficiency, reduce waste, and maintain accurate material flow across the facility.

What You Will Do

• Coordinate material requirement planning activities to ensure alignment with production schedules and operational demands.
• Analyze demand forecasts and inventory levels to develop purchasing plans that support efficient production.
• Execute procurement strategies to ensure timely and cost-effective delivery of raw materials and supplies.
• Build and maintain strong supplier relationships while ensuring compliance with contracts, pricing agreements, and terms.
• Collaborate with production, quality assurance, and logistics teams to support efficient warehouse and inventory operations.
• Monitor market trends and supplier conditions to proactively manage supply risks and opportunities.
• Evaluate current procurement and inventory processes to identify and implement continuous improvement initiatives.
• Utilize ERP systems to manage inventory, ensuring optimal stock levels, FIFO rotation, and full lot traceability.
• Coordinate with transportation and logistics teams to ensure timely receipt of materials and uninterrupted production flow.
• Maintain accurate records, documentation, and reporting related to procurement and inventory activities.
• Ensure compliance with all applicable regulatory standards, including tobacco industry requirements, quality standards, and safety protocols.

What You Bring

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Experience in procurement, supply chain, or production planning within a manufacturing environment.
• Strong understanding of inventory management, production processes, and supply chain operations.
• Familiarity with Good Manufacturing Practices (GMP) and quality compliance standards.
• Experience working with ERP systems and inventory management software.
• Strong analytical skills with the ability to make data-driven decisions.
• Effective communication skills and the ability to collaborate across departments and with external partners.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Work Environment

This role operates in a manufacturing and warehouse environment with regular interaction on the production floor. The position may require standing, walking, and occasional lifting of materials up to 25–50 pounds. Exposure to dust, tobacco materials, and varying temperatures may occur. Appropriate personal protective equipment (PPE) is required when in designated areas.

Benefits

• Medical, Dental, and Vision Insurance.
• Life and AD&D Insurance.
• Short-Term and Long-Term Disability Insurance.
• Paid Vacation, Sick Days and Holiday.
• 401(k) Retirement Plan with a Generous Company Match.

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test and background check.