Procurement Specialist

CFS; Town of Mount Pleasant (NY); On-site; USD 55,000 - 69,000; Full time

Job summary

CFS is seeking a Procurement Specialist to support a sophisticated procurement function, focusing on sourcing, supplier management, and contract administration. This on-site role will partner with Finance, Accounts Payable, and Legal to ensure accurate vendor data, pricing, and compliance throughout the source-to-pay process.

The position emphasizes strategic sourcing, data analysis, and operational improvements in a fast-paced environment, with daily collaboration across multiple teams to drive

Qualifications

• 3+ years of experience in procurement, strategic sourcing, supply chain, or vendor management.
• Experience managing sourcing events and supplier relationships.
• Strong understanding of procurement processes, contract administration, and vendor negotiations.
• Familiarity with purchase orders, supplier contracts, and accounts payable workflows.
• Advanced Microsoft Excel skills and strong analytical capabilities.
• Excellent communication, organizational, and stakeholder management skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Lead competitive sourcing events, including RFIs, RFPs, and RFQs.
• Prepare bid documentation, evaluate supplier responses, and assist with vendor selection decisions.
• Coordinate sourcing activities to support business objectives, cost savings, and service requirements.
• Conduct supplier and market research to identify sourcing opportunities and procurement efficiencies.
• Assist with the creation, review, and administration of supplier agreements, SOWs, and service contracts.
• Ensure vendor pricing structures, terms, and contract details are maintained in procurement systems.
• Support supplier onboarding activities, including tax forms, insurance certificates, and compliance documentation.
• Monitor vendor performance and maintain strong supplier relationships.
• Analyze spend data and purchasing trends to identify savings opportunities.
• Support contract compliance initiatives and help reduce off-contract spending.
• Maintain procurement records, supplier data, and sourcing documentation.

Skills

Procurement expertise

RFx management

Vendor negotiations

Excel

Cross-functional collaboration

Analytical skills

Tools

Workday Sourcing

Workday Spend

Job description

Location: Valhalla, NY (100% On-Site)

Work Hours: 8:30 AM - 5:00 PM

Compensation: $40-50/hour

Position Overview

Our client is seeking a Procurement Specialist with strong sourcing, supplier management, and systems expertise to support a sophisticated procurement function. This role will play a critical part in managing the sourcing lifecycle, from supplier engagement and competitive bidding through contract execution and vendor onboarding.

Working closely with Procurement, Accounts Payable, Finance, and Legal teams, the Procurement Specialist will help ensure supplier agreements, pricing structures, and compliance requirements are accurately captured and seamlessly integrated into downstream purchasing and payment processes. This is an excellent opportunity for a procurement professional who enjoys combining strategic sourcing, data analysis, contract management, and cross-functional collaboration in a fast-paced environment.

Why This Opportunity?

• Join a large, complex organization with an established procurement function.
• Play a visible role supporting sourcing, supplier management, and contract administration initiatives.
• Partner closely with Finance, Accounts Payable, and Legal teams.
• Gain exposure to enterprise procurement technology and strategic sourcing best practices.
• Opportunity to influence process improvements and drive operational efficiencies.
• High-impact role supporting critical purchasing and vendor management activities.

Key Responsibilities

Strategic Sourcing & RFx Management

• Lead and manage competitive sourcing events, including RFIs, RFPs, and RFQs.
• Prepare bid documentation, evaluate supplier responses, and assist with vendor selection decisions.
• Coordinate sourcing activities to support business objectives, cost savings, and service requirements.
• Conduct supplier and market research to identify sourcing opportunities and procurement efficiencies.

Contract & Supplier Management

• Assist with the creation, review, and administration of supplier agreements, statements of work (SOWs), and service contracts.
• Ensure vendor pricing structures, terms, and contract details are accurately maintained within procurement systems.
• Support supplier onboarding activities, including collection and validation of tax forms, insurance certificates, compliance documentation, and other vendor requirements.
• Monitor vendor performance and maintain strong supplier relationships.

Procurement Operations & Analytics

• Analyze spend data and purchasing trends to identify savings opportunities and improve procurement effectiveness.
• Support contract compliance initiatives and help reduce unauthorized or off-contract spending.
• Maintain procurement records, supplier data, and sourcing documentation.
• Generate procurement reports and provide analytical support to leadership and business stakeholders.

Cross-Functional Collaboration

• Partner with Accounts Payable, Finance, and Legal teams to ensure smooth source-to-pay processes.
• Assist in resolving vendor discrepancies, purchasing issues, and contract-related matters.
• Support purchase order alignment, invoice matching, and overall procurement compliance efforts.
• Participate in process improvement initiatives and system optimization projects.

Required Qualifications

• 3+ years of experience in procurement, strategic sourcing, supply chain, or vendor management.
• Experience managing sourcing events and supplier relationships.
• Strong understanding of procurement processes, contract administration, and vendor negotiations.
• Familiarity with purchase orders, supplier contracts, and accounts payable workflows.
• Advanced Microsoft Excel skills and strong analytical capabilities.
• Excellent communication, organizational, and stakeholder management skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Preferred Qualifications

• Direct experience with Workday Strategic Sourcing (formerly Scout RFP) or the broader Workday Spend Management platform.
• Experience supporting contract lifecycle management and supplier onboarding functions.
• Background in complex, multi-location, or highly regulated organizations.
• Experience analyzing spend data and identifying procurement process improvements.
• Knowledge of source-to-pay, procure-to-pay (P2P), and three-way matching processes.