Procurement Specialist

Arizona State Government; Phoenix (AZ); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid vacation and sick time

Parental Leave — up to 12 weeks

Transit subsidy

ASRS retirement

Job summary

Arizona Department of Health Services (ADHS) in Phoenix, AZ is seeking a Procurement Specialist to coordinate procurement activities and assist the department with contract management and purchasing procedures using state contracts and agency systems.

The role involves preparing solicitation documents, evaluating bids, administering contracts, training agency staff, and ensuring compliance with the Arizona Procurement Code and related policies.

Qualifications

• Knowledge of Federal and State procurement laws and rules.
• Experience with procurement contracts, bidding processes, and vendor management.
• Ability to train staff on purchasing procedures and use of procurement systems.

Responsibilities

• Writes, solicits, evaluates and awards contracts; coordinates with end users and prepares technical specifications.
• Provides purchasing services including quotes, reviews of purchase requests and specifications development.
• Administers contract modifications, extensions and amendments; tracks compliance and performance.
• Delivers training on procedures, documents and contracts for end users.

Skills

Verbal & written communication

Data analysis

Record keeping

Contract negotiation

Teamwork

Education

Bachelor's Degree in Business or related field

Job description

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Procurement Specialist

Job Location:

Address: 150 N 18th Ave, Phoenix, AZ 85007

Posting Details:

Salary: $60,500

Grade: 20

Job Summary:

This position exists to coordinate and assist the Department in soliciting for its procurement and operational needs through existing state and agency specific contracts. This position assists training agency personnel on the use of existing contracts and the purchasing procedures specific to the computer based system used by the Department.

Job Duties:

Responsibilities include:

• Writes, solicits, evaluates and recommends awards of solicitations for the Department's needs; coordinates needs with end users; develops technical, complex specifications; creates solicitation documents; distributes, advertises, and responds to questions related to the solicitation; conducts informational meetings as necessary; conducts public solicitation openings; Conducts evaluation committee meetings; Evaluates offers, including clarifications, presentations and Best and Final Offers; recommends for award contracts, including securing required documentation.
• Provides purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services. Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority.
• Administers contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post award meetings; conflict resolution; file Reviews.
• Provides training and assistance to end users regarding purchasing procedures, documents and contracts.
• Acts as the main information source for end users: Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned. Perform all annual required trainings.
• Updates and monitors databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors and vendors. Investigate and resolve problems of contract performance to ensure contract compliance. Notifies vendors of errors/noncompliance. Writes vendor performance deficiency reports. Create and manage amendments to current contracts/agreements.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Federal and State procurement laws and statutes.
• Federal and State funding rules and regulations.
• Contract language, contract management; contract negotiation.
• Agency program/project policies and procedures.
• Principles, theories and processes of governmental contracting.
• Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods.
• Accounting practices and the analysis and reporting of financial data.
• Techniques used to negotiate or gain agreement with others.
• Methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics and business mathematics.
• Methods of computer operation including software applications used to process, store and tabulate information or data.
• Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skilled in:

• Communicate verbally and in writing.
• Evaluate and analyze programmatic and fiscal data.
• Maintain complex record keeping systems.
• Learn, interpret and apply Federal and State laws governing assigned program areas.
• Design research instruments and forms.
• Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups.
• Conflict resolution.
• Prepare and analyze technical specifications and bids.

Ability to:

• Function independently and work as part of a team.
• Manage several, shifting priorities simultaneously.
• Exercise judgment and assess whether it is within the position's level of authority.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

• Bachelor's Degree in Business or related field and 2 year of procurement experience. Preference will be given to candidates with governmental experience.

Pre-Employment Requirements:

• Driver's License
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

Contact Us:

The State of Arizona is an Equal Opportunity/ Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.