Procurement Specialist

Sila; Northbrook (IL); On-site; USD 34,000 - 39,000; Full time

Job summary

AA Service Company in Northbrook, IL, seeks a detail-oriented Procurement Specialist to manage sourcing, purchasing, and inventory coordination for HVAC, plumbing, and electrical materials.

You will partner with field teams, warehouses, and vendors to secure competitive pricing, maintain stock levels, and ensure timely delivery while upholding company policies.

This full-time role offers steady growth, exposure to multiple trades, and a focus on cost savings and process improvements.

Qualifications

• 3+ years of procurement, purchasing, inventory, or supply chain experience.
• Strong organizational and analytical skills.
• Experience with inventory management systems and purchasing software.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent communication and negotiation skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Source and purchase HVAC, plumbing, and electrical materials, equipment, tools, and consumables.
• Obtain and evaluate vendor quotes to ensure competitive pricing and quality.
• Negotiate pricing, volume discounts, rebates, and vendor agreements.
• Issue and manage purchase orders.
• Monitor purchase requests and ensure timely fulfillment.
• Maintain appropriate inventory levels for all service departments.
• Monitor usage trends and forecast purchasing needs.
• Coordinate stock replenishment and emergency orders.
• Conduct periodic inventory audits and cycle counts.
• Reduce excess inventory and minimize stockouts.
• Develop and maintain relationships with suppliers and distributors.
• Evaluate vendor performance including pricing, delivery, and quality.
• Resolve vendor discrepancies, shortages, and invoice issues.
• Identify new suppliers and alternative sourcing opportunities.
• Collaborate with managers and field supervisors to understand material requirements.
• Support fleet, warehouse, and service operations with procurement needs.
• Track backorders and communicate expected delivery dates.
• Assist in coordinating large project and equipment purchases.
• Maintain accurate purchasing records and vendor documentation.
• Prepare inventory and purchasing reports for management.
• Ensure purchasing activities comply with company policies and budgets.
• Identify opportunities for cost savings and process improvement.

Skills

Procurement

Vendor management

Inventory management

Negotiation

Microsoft Excel

Analytical skills

Communication

Multi-tasking

Tools

ERP systems

Job description

AA Service Co | Northbrook, IL

AA Service Company is a leading provider of HVAC, Plumbing, Sewer, and Electrical services throughout the Chicagoland area. We are seeking a highly organized and detail-oriented Procurement Specialist to manage the sourcing, purchasing, and inventory coordination of materials and equipment that keep our technicians productive and our customers satisfied.

This position plays a critical role in ensuring the right parts, materials, and equipment are available at the right time and at the best value.

Pay Rate: $25-28/hr

Position Summary

The Procurement Specialist will be responsible for purchasing and managing inventory for HVAC, Plumbing, and Electrical operations. This individual will work closely with field supervisors, warehouse personnel, dispatchers, and vendors to maintain optimal stock levels, secure competitive pricing, and support the company's operational goals.

Key Responsibilities

Procurement & Purchasing

• Source and purchase HVAC, plumbing, and electrical materials, equipment, tools, and consumables.
• Obtain and evaluate vendor quotes to ensure competitive pricing and quality.
• Negotiate pricing, volume discounts, rebates, and vendor agreements.
• Issue and manage purchase orders.
• Monitor purchase requests and ensure timely fulfillment.

Inventory Management

• Maintain appropriate inventory levels for all service departments.
• Monitor usage trends and forecast purchasing needs.
• Coordinate stock replenishment and emergency orders.
• Conduct periodic inventory audits and cycle counts.
• Reduce excess inventory and minimize stockouts.

Vendor Management

• Develop and maintain relationships with suppliers and distributors.
• Evaluate vendor performance including pricing, delivery, and quality.
• Resolve vendor discrepancies, shortages, and invoice issues.
• Identify new suppliers and alternative sourcing opportunities.

Operations Support

• Collaborate with managers and field supervisors to understand material requirements.
• Support fleet, warehouse, and service operations with procurement needs.
• Track backorders and communicate expected delivery dates.
• Assist in coordinating large project and equipment purchases.

Reporting & Compliance

• Maintain accurate purchasing records and vendor documentation.
• Prepare inventory and purchasing reports for management.
• Ensure purchasing activities comply with company policies and budgets.
• Identify opportunities for cost savings and process improvement.

Qualifications

Required

• 3+ years of procurement, purchasing, inventory, or supply chain experience.
• Strong organizational and analytical skills.
• Experience with inventory management systems and purchasing software.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent communication and negotiation skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Experience in HVAC, plumbing, electrical, construction, or home services industries.
• Knowledge of HVAC equipment, plumbing materials, and electrical components.
• Understanding of warehouse operations and inventory controls.
• Experience negotiating supplier contracts and pricing agreements.

Success Metrics

The ideal candidate will be evaluated on:

• Inventory availability and reduction of stock shortages.
• Purchasing cost savings and vendor negotiations.
• Inventory accuracy.
• On-time procurement and material delivery.
• Supplier performance management.

AA Service Company

Committed to Excellence, Customer Satisfaction, and Continuous Improvement.

"The right materials at the right time keep great teams performing at their best."