Procurement Specialist

New York Housing Trust Fund; New York (NY); On-site; USD 71,000 - 87,000; Full time

Benefits offered by this job

Extensive benefits package (health,ret

Promotional opportunities

Work-life balance benefits

Job summary

New York State Homes and Community Renewal (HCR) is the state’s affordable housing agency, operating through the Housing Trust Fund Corporation (HTFC). The Procurement Specialist supports the Vice President of Contracts and Administration in end-to-end procurements for professional services and related activities.

The role emphasizes building partnerships, maintaining records, and ensuring compliance while supporting minority- and women-owned business enterprises and service-disabled

Qualifications

• Bachelor’s degree or equivalent transferrable skills.
• Minimum of two years of related experience.
• Exceptional writing, communication, and documentation abilities, including communication with executive leadership.
• Strong organizational and analytical skills with proven ability to manage complex workloads.
• Effective leadership with a track record of taking ownership of assigned projects.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Develop, evaluate or review RFPs, RFQs, RFIs, RFQs, and other procurement from end-to-end (80% workload).
• Create and maintain accurate procurement records.
• Handle procurement and contract administration tasks including monitoring contractor performance and compliance.
• Perform contract monitoring and coordinate modifications or amendments.
• Assist with minority/women owned and service disabled veteran owned business matters.
• Create requisitions and purchase orders in the State’s Financial System.
• Assist with FOIL requests; maintain procurement databases and related reports.

Skills

Exceptional writing and communication

Organizational skills

Analytical skills

Leadership

Planning and multitasking

Problem-solving

Relationship building

Attention to detail

Discretion

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Procurement Specialist

Full Time New York, NY, US

2 days ago Requisition ID: 1331

Salary: $79,303.00 Annually

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

This position is with HCR's Housing Trust Fund Corporation (HTFC). This is not a civil service position and does not require a civil service exam. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management, and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR’s wide array of support services.

DUTIES

The Procurement Specialist will be responsible for assisting the Vice President of Contracts and Administration with all matters relating to professional services’ procurements that include, but is not limited to:

• Developing, evaluating or reviewing, Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements from end-to-end (80% of workload);
• Creating and maintaining accurate procurement records;
• Performing routine administrative processes associated with procurements and contracts including, but not limited to, monitoring the reviews of contractor performance and compliance;
• Performing contract monitoring tasks including addressing any necessary contract modifications and contract amendments;
• Assisting with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses;
• Creating requisitions and purchase orders in the State’s Financial System
• Assisting with FOIL requests;
• Maintaining procurement databases and reviewing/modifying/generating various related reports;
• Effectively manages communication, both orally and in writing, with agency staff and vendors, and other outside parties;
• Performing tasks relating to internal controls;
• Performing analysis in detecting trends in procurement matters;
• Ability to learn, understand and follow the Agency’s procurement policies/procedures;
• Ability to learn, understand and follow State procurement statutes;
• Ability to learn and understand the different procurement vehicles and the associated processes;
• Assisting in other procurement and contract matters in the Unit, as directed.

QUALIFICATIONS:

• Bachelor’s degree as well as relevant academic training or transferrable skills*
• Minimum of two years of related experience
• Exceptional writing, communication, and documentation abilities, including communication with executive leadership
• Strong organizational and analytical skills with proven ability to manage complex workloads
• Effective leadership with a track record of taking ownership of assigned projects
• Skilled in planning, prioritization, and multitasking under pressure
• Adept at problem‑solving and leveraging available resources to drive solutions
• Builds productive working relationships with internal teams and external partners
• Advanced proficiency in Word, Excel, PowerPoint, and related productivity tools
• Demonstrates discretion, precision, and sound judgment in handling confidential information
• Creative thinker with the ability to generate practical, innovative ideas
• Committed to continuous learning, professional development, and taking on additional responsibility
• Reliable attendance, punctuality, and strong time, people, and stress‑management skills
• Process‑improvement oriented with the ability to identify and recommend enhancements

*Substitutions: four years of specialized experience or associate degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Successful candidate must demonstrate ability to pay close attention to detail, have excellent oral and written communication skills together with excellent Word and Excel skills and be able to effectively work independently, and with others.

This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned.

PERSONAL ATTRIBUTES:

• Intellectual curiosity – consistently trying new methods
• Business acumen – willing to understand how the Agencies’ business operates and how talent drives it
• Analytics and problem solving – uses logic and methods to solve difficult problems with effective solutions
• Comfortable with ambiguity – difference in policies/procedures among agencies. A positive attitude, flexibility and resilience facing multiple demands and shifting priorities.
• Self-motivate, confident, and able to work effectively with little supervision; takes initiative, makes things happen, accepts accountability, and has a “can do” attitude
• A strong value system, excellent judgment, unquestioned integrity
• Ambitious, confident and professional
• High energy
• Ability to accept constructive criticism

APPLICANTS MUST INCLUDE A RESUME

WHAT WE OFFER AT NYS HCR:

• Extensive benefits package including participation in New York State’s Health Insurance Program and New York State & Local Employees’ Retirement System.
• Promotional opportunities for dedicated professionals.
• Work-life balance benefits including a 37.5-hour work week, opportunity for compressed scheduling, and paid time off benefits (vacation, sick, personal days, and federal holidays).

ABOUT NEW YORK STATE HOMES AND COMMUNITY RENEWAL:

Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo, and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low- and moderate-income families. Our mission is far-reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction, finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.

New York State is an Equal Opportunity Employer (EOE)