Procurement Specialist

Rotech Healthcare; Murray (KY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision

401(k)

HSA

Life insurance

Job summary

Rotech Healthcare is seeking a dedicated Procurement Specialist to support Murray Operations. You will build daily purchase orders, coordinate with vendors on shipments, reconcile invoices, and ensure timely supply of products to our patient base.

The role emphasizes vendor communication, accuracy in pricing, and collaboration with internal teams to maintain efficient warehouse operations at the Murray Distribution Center.

Qualifications

• High school diploma or GED required.
• Experience with inventory, accounts payable or payment processing preferred.
• Experience in medical equipment distribution is a plus.

Responsibilities

• Receive, verify and put away inventory receipts.
• Process invoices for payment and resolve discrepancies.
• Place purchase orders for internal stakeholders at Murray Operations.
• Maintain a safe, organized warehouse environment.

Skills

Verbal communication

Written communication

Organization

Time management

Teamwork

Education

High school diploma or GED

Tools

Warehouse Management System

Excel

Outlook

Job description

Join a Leader in Home HealthcareAt

About RotechJoin a Leader in Home HealthcareAt Rotech Healthcare Inc., we’re more than a medical equipment provider—we’re a trusted partner in patient care. As a national leader in ventilators, oxygen therapy, sleep apnea treatment, wound care, diabetic solutions, and other home medical equipment, we empower patients to manage their health from the comfort of home. With hundreds of locations across 45 states, our team delivers high-quality products, exceptional service, and compassionate support that helps patients live more comfortably, independently, and actively. Whether you're a clinician, technician, or healthcare administrator, your work at Rotech directly improves lives. Explore more about our mission and services at Rotech.com.

Overview And Responsibilities

Job Summary

We are seeking a dedicated Procurement Specialist to join our team. In this position, you are responsible for building daily purchase orders, working with vendors to determine the status of shipments, reconciling invoices and closing receipts, as well as reporting discrepancies between purchase orders and deliveries. This position engages in a variety of warehouse and business transactions that are critical to the operation of the Murray Distribution Center including supporting the accurate and timely supply of products to the Company’s patient base, product storage, determining vendor accuracy, verifying pricing and securing relevant information to order or process orders from vendors and third party shippers. The Procurement Specialist engages with both internal and external stakeholders to fulfill their duties as described below.

Essential Job Duties And Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.)

• Assist team members to accurately receive, verify and put away all inventory receipts
• Assist with special projects and other departments in line with business needs
• Assists in providing information necessary to process invoices for payment
• Build and place orders with vendors and manufacturers as necessary
• Communicate effectively with team members, management, vendors and other departments both verbally and in writing to ensure questions and concerns are processed in a timely manner
• Communicate quantities of discontinued or expiring product to management to help determine best course of action
• Communicate stock outages and delays to internal stakeholders as necessary
• Establish relationships with department peers and other departments
• Files all Bills of Lading, packing slips, purchase orders and other documentation as necessary
• Follow up on outstanding invoices and bills with Accounts Payable
• Follow up on outstanding orders as necessary
• Maintain a clean, organized and safe warehouse working environment
• Place purchase orders for internal stakeholders at Murray Operations
• Practices safe work habits, ensuring a safe work environment
• Process both manual and electronic invoices for payment through Accounts Payable
• Provide estimated shipping and delivery dates
• Resolve quantity or pricing discrepancies with vendors and Accounts Payable
• Review stock quantities based on established ordering metrics to prevent stock outages
• Schedule pickup of product incorrectly shipped by vendors
• Strong verbal and written communication skills
• Understand operations and processes with the Warehouse Management System
• Update ordering files as necessary and submit daily purchasing and stock reports
• Volunteers and performs other duties as required or assigned
• Performs other duties as assigned

Travel

• None

Qualifications

Employment is contingent on

• Background check (company-wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
• Drug screen (when applicable for the position)
• Compliance with healthcare facility credentialing process (when applicable for the position)
• Valid driver’s license in state of residence with a clean driving record (when applicable for the position)

Required Education And/or Experience

• High school diploma or GED equivalent, required

Preferred Education And/or Experience

• Experience in inventory, accounting and payment processing, preferred
• Experience with medical equipment, preferred
• Experience in medical field, distribution and inventory management, preferred
• One year of related work experience, preferred
• Medical terminology, preferred

Skills And Competencies

• Accurately perform simple mathematical calculations
• Effectively communicate in English; both oral and written
• Interpret a variety of communications (verbal, non-verbal, written, listening and visual)
• Maintain confidentiality, discretion and caution when handling sensitive information
• Multi-task along with attention to detail
• Self-motivation, organized, time-management and deductive problem solving skills
• Work independently and as part of a team

Machines, Equipment And Technical Abilities

• Handheld bar code scanner, manipulate the scanner and input the required data
• Utilize a computer and operate select functions within the Warehouse Management System
• Utilization of certain material handling equipment
• Operate a forklift, pallet jack or other load moving equipment
• Email transmission and communication
• Internet navigation and research
• Microsoft applications; Outlook, Word and Excel
• Office equipment; fax machine, copier, printer, phone and computer and/or tablet

Physical Demands

• Lift individual boxes, typically weighing under 30 lbs.
• Manipulate pallets of products using a hand truck, forklift or other equipment
• Accessing product using approved safety stairs
• Clearly read small print on forms and product labels
• Extensive walking and working on one’s feet for extended periods of time
• Sitting at a desk or work station for extended periods of time
• Requires close vision to small print on computer and/or tablet and paperwork
• Requires sitting, walking, standing, talking and listening
• Warehouse and office environment; primarily indoors, but some outdoor work may be required

Rotech Information

Benefits

• Generous paid time off and paid holidays
• Overtime pay for non-exempt positions (as applicable)
• Commission for Account Executives
• Bonus and incentive opportunities
• Fixed and variable car reimbursement for Area Managers and Account Executives
• Car, mileage, and telephone reimbursement (as applicable)
• Employee discount and recognition programs
• Employee Assistance Program (EAP)
• 401(k), HSA, and FSA/Dependent Care FSA
• Medical, prescription, dental, and vision coverage
• Life insurance, disability, accidental death, identity protection, and legal services
• Meru Health mental health and Mercer SmartConnect Medicare programs
• Livongo Diabetes and High Blood Pressure programs
• Healthcare Bluebook and RX Savings Solutions programs
• Hepatitis B (HEPB) and TB vaccinations

All positions are posted for a minimum of five (5) days and remain open until filled by a qualified applicant, generally no longer than 200 days.

Florida applicants - Background screening is required through the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.