Procurement Specialist

Goodwill Industries of South Florida; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Goodwill Industries of South Florida is looking for a Procurement Specialist to execute procurement activities, source suppliers, and manage purchasing processes. This hands-on role ensures efficiency in procuring goods and services while maintaining cost control and quality standards.

The ideal candidate will manage vendor relationships, support bidding processes, and monitor inventory levels. A Bachelor's degree in Business or a related field is preferred, along with experience in procurement.

Qualifications

• Experience in procurement and vendor management.
• Strong negotiation skills and ability to analyze supplier quotes.
• Ability to manage inventory effectively.

Responsibilities

• Execute procurement activities and manage the purchasing process.
• Identify and onboard new suppliers while maintaining vendor relationships.
• Support bidding processes and analyze supplier quotes.
• Monitor inventory levels to prevent shortages or overstock.

Skills

Vendor management

Negotiation

Sourcing and procurement

Inventory management

Education

Bachelor's degree in Business Administration or related field

Job description

Summary The Procurement Specialist is responsible for executing procurement activities, sourcing suppliers, and managing the purchasing process to support Goodwill Industries of South Florida operations. This role ensures that goods and services are procured efficiently through established processes (ReqLogic and purchase orders), while maintaining cost control, quality standards, and timely delivery. This is a hands‑on execution role, bridging Purchasing Coordinators and Buyers with day‑to‑day sourcing and vendor management responsibilities.

Key Responsibilities

Procurement Execution & Purchasing

• Procure materials, supplies, equipment, and services required by internal departments
• Process requisitions and convert them into purchase orders within procurement systems
• Ensure purchasing decisions align with price, quality, quantity, and delivery requirements
• Track purchase orders, backorders, and deliveries to ensure on‑time fulfillment

Supplier Sourcing & Vendor Management

• Identify, evaluate, and onboard new suppliers
• Obtain and compare multiple quotes for requisitions to ensure best value (aligned with internal requirements)
• Build and maintain strong relationships with vendors
• Resolve issues related to pricing, delivery delays, or product quality

RFQ / Bidding Support

• Support formal bidding processes for goods and services
• Analyze supplier quotes and recommend best options
• Assist in negotiations for pricing, terms, and conditions with suppliers

Inventory & Order Management

• Monitor inventory levels and demand to avoid shortages or overstock
• Expedite or defer purchase orders to maintain proper inventory levels
• Coordinate with warehouse and operations teams to ensure accurate receiving

Cross‑Functional Coordination

• Work with internal departments to understand purchasing needs
• Collaborate with Buyers, Purchasing Coordinators, finance, and logistics teams
• Communicate order status and resolve issues in a timely manner

Compliance & Process Adherence

• Ensure all purchases go through proper approvals and ReqLogic workflow
• Follow procurement policies, procedures, and audit requirements
• Maintain accurate procurement records and documentation

Typical Deliverables

• Purchase orders and sourcing documentation
• Supplier quotes and comparison analysis
• Order status and tracking reports
• Vendor communication and issue resolution