Procurement Specialist

Keystone Engineering Inc.; Mandeville (LA); On-site; USD 42,000 - 66,000; Full time

Job summary

Keystone Engineering Inc. seeks a Procurement Specialist to join our Mandeville/Metairie office. The role focuses on developing procurement packages with engineering, issuing bid packages, and expediting POs while coordinating with vendors and project controls.

The candidate should possess a high school diploma, 2-5 years of experience, and strong Excel/Office skills with excellent written and verbal communication. This on-site position emphasizes HSSE adherence and attention to detail.

Qualifications

• High School diploma or GED.
• 2-5 years of professional working experience.
• Proficient in Microsoft Excel and Office.
• Strong written and verbal communication skills.
• Self-motivated, organized, and solution advocate.
• High-level of attention to detail.
• Applicants must be currently authorized to work in the U.S. for any employer.

Responsibilities

• Develop procurement packages with engineering for bid and award.
• Prepare and issue bid packages to vendors on approved lists.
• Receive and evaluate vendor quotes; prepare bid evaluations.
• Prepare/assist in purchase orders and expediting.
• Coordinate vendor drawings/information and approvals.
• Monitor delivery dates and update clients on status.
• Assist with audits and ensure nonconformances are resolved.
• Promote HSSE procedures and align with project budgets.

Skills

Communication skills

Self-motivated

Organized

Attention to detail

Problem solving

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Excel

Microsoft Office

Job description

Keystone Engineering Inc. opened for business in 1988 and for decades, has been a reliable provider of qualified engineering resources and technically innovative solutions. Keystone was founded to be an enduring company that provides quality project management, engineering, drafting, and procurement services, as well as, provides an environment for our employees and clients to innovate, thrive, and be successful.

Keystone's family of companies include: Milestone Project Services, SIS SILverstone, VeraPro, and Salmon & Associates

Our varied and extensive experience indicates that successful projects come down to personnel. We incorporate their individual skills in a process that’s geared toward excellence. The intentional pairing of people and process is the reason why clients know that they can trust their projects in the hands of Keystone. Services Offered: 3D Laser Scanning Controls & Automation Construction Management Design & Drafting Engineering: Civil/Structural, Electrical, Mechanical, Process Functional Safety Information Technology Instrumentation On-Site Services Operations & Commissioning Support Procurement Project Management.

Keystone Engineering is currently seeking a Procurement Specialist to join our team within our Mandeville/Metairie office team.

Position Type

Full-time

Work Environment/Physical Demands

Office/Sedentary

Travel Requirements

N/A

Responsibilities

• Excels at the Roles & Responsibilities listed for the “Procurement Clerk” classification.
• Works with engineering to develop a list of procurement packages to be bid and awarded.
• Works with engineering to communicate this information to project controls for the purpose of preparing a procurement schedule.
• Prepares/performs the following for each procurement package:
  • Recommended bid list.
  • Commercial input to the bid package.
  • Assemble the procurement package into a bid package.
  • Issue bid package to vendors on approved vendor list.
  • Receive commercial and technical quotes from each vendor.
  • Evaluate commercial terms of the bid.
  • Prepare a bid evaluation including commercial and technical terms of the bid.
  • Prepare or assist-in-preparing purchase order for the bid.
• Prepares/performs the following for each purchase order (PO):
  • Process requisitions into POs.
  • Expedite each PO.
  • Assist Engineering in the receipt/distribution of approval drawings/information from vendor.
  • Coordinate the engineering/drafting review/markup of each set of approval drawing/information from vendor.
  • Manage, if required, a change order from vendor.
  • Notify recipient of equipment/material of delivery date and mode of transportation of the equipment/material.
  • Gather, retain, and forward to Client all paperwork related to PO.
  • Track and verify that all deliverables have been received from vendor.
  • Issue to Client recommendation to pay vendor.
• Works with engineering to assemble Vendor Data books.
• Finalizes input of all procurement information into project files.
• Assists with project audits if required and assists in insuring that all nonconformances identified within the work assigned to the Procurement group are resolved satisfactorily.
• Possesses an awareness of project schedule and budget.
• Possesses a full understanding of all of the sections of the Keystone Procedures Manual applicable to the technical discipline assigned to the employee.
• Continuously practices Quality Control while executing the work.
• Actively promotes and personally observes all company, client, and regulatory Health, Safety, Security, & Environment (HSSE) procedures.

Requirements

• High School diploma or GED.
• 2-5 years of professional working experience.
• Proficient in Microsoft Excel and Office.
• Strong written and verbal communication skills.
• Self-motivated, organized, and solution advocate.
• High-level of attention to detail.
• Applicants must be currently authorized to work in the U.S. for any employer.

Experience Preferred

• Associate's Degree

Equal Opportunity Employer, including disabled and veterans.