Procurement Specialist

Bishop & Company, Inc.; Kapolei (HI); On-site; USD 85,000 - 105,000; Full time

Job summary

Bishop & Company, Inc. is seeking a Procurement Specialist in Hawaii to manage procurement and purchasing activities in a complex industrial and retail environment, with focus on supplier relationships and contract administration.

During initial months, you will lead CLM system implementation, design workflows, and support reporting, while collaborating with legal, operations, finance and project teams. The role emphasizes strong procurement expertise, attention to detail, and multi-priority

Qualifications

• Minimum five years of experience in procurement, purchasing, contract administration, supply chain, or related functions.
• Experience managing multiple projects and competing priorities.
• Knowledge of procurement best practices, purchasing procedures, contract administration, and supply chain management.
• Strong negotiation and supplier relationship management skills.
• Experience reviewing purchase orders, receiving documentation, and vendor invoices.
• Strong organizational and analytical abilities.
• Experience coordinating logistics, freight, shipping, and receiving activities.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong written and verbal communication skills.
• Ability to work independently while contributing effectively within a team environment.
• Valid driver’s license with a satisfactory driving record.

Responsibilities

• Prepare procurement documents (RFQs, RFPs, purchase orders, contract amendments, and vendor solicitations).
• Coordinate procurement activities to ensure policy compliance.
• Source materials, equipment, supplies, and subcontracted services through supplier quotations and competitive purchasing practices.
• Evaluate vendors, negotiate pricing and delivery terms, and issue purchase orders.
• Monitor supplier performance and expedite orders to support project schedules and operational requirements.
• Coordinate shipping, receiving, freight, inventory movement, and logistics activities.
• Review supplier invoices, receiving documentation, freight charges, and PO compliance.
• Resolve billing discrepancies with vendors, project teams, and accounting personnel.
• Maintain relationships with contractors, vendors, suppliers, freight providers, and service providers.
• Verify vendor qualifications, licenses, permits, insurance requirements, and certifications.
• Maintain procurement records, contracts, supplier files, bid documentation, and related reporting.
• Serve as a key administrator and internal resource for the CLM system.
• Monitor procurement costs, supplier performance, delivery schedules, and contract compliance.
• Identify opportunities for cost savings, process improvements, and operational efficiencies.
• Collaborate with project managers, engineers, operations personnel, warehouse staff, finance, and accounting teams.
• Support CLM initiatives, workflow development, data migration activities, and user adoption efforts.
• Provide administrative support on special projects and perform other duties as assigned.

Skills

Negotiation

Supplier management

MS Office

Communication

Time management

Independent work

Tools

Contract management software

Job description

Bishop & Company is seeking a highly organized and detail-oriented Procurement Specialist for their client operating in a complex industrial and retail environment.

This is an excellent opportunity for a procurement professional who enjoys managing supplier relationships, supporting operational excellence, and driving process improvements. The ideal candidate will bring strong purchasing expertise, sound business judgment, and the ability to balance multiple priorities in a fast-paced setting.

Why This Role

This position offers the opportunity to play a key role in supporting critical operations while helping implement a new Contract Lifecycle Management (CLM) system that will enhance procurement and contract management processes across the organization.

The successful candidate will work closely with legal, operations, project management, finance, and vendor partners while contributing to strategic initiatives and continuous improvement efforts.

What You'll Enjoy

• Diverse procurement responsibilities spanning purchasing, logistics, supplier management, and contract administration


• Opportunity to lead implementation efforts for a new Contract Lifecycle Management (CLM) platform


• Collaboration with cross-functional teams throughout the organization


• A dynamic environment where your expertise and initiative will make an immediate impact


• An organization committed to safety, compliance, integrity, and operational excellence


• Competitive compensation and benefits

Position Summary

Reporting to senior leadership, the Procurement Specialist manages procurement and purchasing activities while supporting contract administration and supplier management initiatives.

During the first six to nine months, this position will serve as the primary point of contact for the implementation of a new Contract Lifecycle Management (CLM) program, helping design workflows, approval processes, reporting structures, and user support tools.

The ideal candidate will bring strong technical procurement expertise, exceptional attention to detail, and the ability to establish priorities under tight deadlines. Experience within refinery, manufacturing, energy, utilities, transportation, or other industrial environments is highly desirable.

Key Responsibilities

• Prepare procurement-related documents, including RFQs, RFPs, purchase orders, contract amendments, and vendor solicitations


• Coordinate procurement activities to ensure compliance with company policies and procedures


• Source materials, equipment, supplies, and subcontracted services through supplier quotations and competitive purchasing practices


• Evaluate vendors, negotiate pricing and delivery terms, and issue purchase orders


• Monitor supplier performance and expedite orders to support project schedules and operational requirements


• Coordinate shipping, receiving, freight, inventory movement, and logistics activities


• Review supplier invoices, receiving documentation, freight charges, and purchase order compliance


• Resolve billing discrepancies with vendors, project teams, and accounting personnel


• Maintain relationships with contractors, vendors, suppliers, freight providers, and service providers


• Verify vendor qualifications, licenses, permits, insurance requirements, and certifications


• Maintain procurement records, contracts, supplier files, bid documentation, and related reporting


• Serve as a key administrator and internal resource for the company's Contract Lifecycle Management (CLM) system


• Monitor procurement costs, supplier performance, delivery schedules, and contract compliance


• Identify opportunities for cost savings, process improvements, and operational efficiencies


• Collaborate with project managers, engineers, operations personnel, warehouse staff, finance, and accounting teams


• Support contract lifecycle management initiatives, workflow development, data migration activities, and user adoption efforts


• Provide administrative support on special projects and perform other duties as assigned

Qualifications

Required Qualifications

• Minimum five years of experience in procurement, purchasing, contract administration, supply chain, or related functions


• Experience managing multiple projects and competing priorities


• Knowledge of procurement best practices, purchasing procedures, contract administration, and supply chain management


• Strong negotiation and supplier relationship management skills


• Experience reviewing purchase orders, receiving documentation, and vendor invoices


• Strong organizational and analytical abilities


• Experience coordinating logistics, freight, shipping, and receiving activities


• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint


• Ability to maintain confidentiality and exercise sound judgment


• Strong written and verbal communication skills


• Ability to work independently while contributing effectively within a team environment


• Valid driver's license with a satisfactory driving record

Preferred Qualifications

• Experience in fuel, energy, utilities, transportation, manufacturing, refinery, or other industrial environments


• Experience with contract lifecycle management software or contract administration systems


• Experience with inventory management and logistics coordination


• Strong background in vendor management and strategic sourcing


• Work Environment: Fast-paced professional environment supporting operational and project-related procurement activities


• Travel: Local travel may be required to support operations, vendors, project sites, and business needs

Additional Requirements

• Ability to successfully pass a background investigation and drug screening


• Ability to obtain a Transportation Worker Identification Credential (TWIC) within sixty days of hire


• Commitment to workplace safety, compliance, and professional integrity


• Willingness to devote the time necessary to meet project and operational deadlines


• Ability to adapt to changing priorities and business needs

Compensation

Compensation is determined individually based on the experience, qualifications, and expertise each candidate brings to the role.

Procurement Specialist: $85,000 - $105,000 annually

This range is not a guarantee of a specific salary. Final compensation may vary based on education, experience, skills, internal equity, budget considerations, and other job-related factors.

About Bishop & Company

Bishop & Company is an Equal Opportunity Employer, including Disability and Veteran status.