Procurement Specialist

Automatic Data Processing, Inc.; Jersey City (NJ); On-site; USD 70,000 - 90,000; Full time

Job summary

Automatic Data Processing, Inc. seeks a Procurement Specialist to support sourcing, supplier negotiations, and contract administration for manufacturing projects in the United States.

You will manage RFQ/RFP packages, coordinate with cross-functional teams and ensure alignment with cost, quality and schedule targets. The role requires hands-on procurement experience, strong negotiation skills and proficiency with SAP and Microsoft Office to drive supplier performance and documentation.

Qualifications

• Practical knowledge of manufacturing procurement, supplier contract terms and conditions, and commercial risk assessment.
• Demonstrated ability to conduct supplier price and contract negotiations and prepare clear recommendations within delegated authority.
• Strong analytical skills in quotation comparison, cost breakdown review and total cost of ownership assessment.
• Ability to understand technical specifications, drawings, data sheets and BOMs, identify scope gaps and ask informed questions; specialist engineering expertise is not required.
• Working proficiency in SAP or a comparable ERP system, including purchasing records, purchase orders and related approval workflows.
• Proficiency in Microsoft Excel, PowerPoint, Word and Outlook, including bid comparisons, procurement trackers, presentations and contract review using Track Changes.
• Strong written and verbal communication in English and the ability to work effectively with suppliers, global teams and cross-functional stakeholders.
• Strong organization, documentation and follow-up skills; ability to independently manage multiple supplier packages and competing deadlines.
• Sound commercial judgment, problem-solving skills and the ability to identify, elevate and follow through on cost, schedule and supplier risks.

Responsibilities

• Manage RFQ/RFP/PTS packages, supplier sourcing, qualification, quotation follow-up and sourcing recommendations against cost, quality and schedule targets.
• Review and negotiate supplier terms and conditions, purchase orders, NDAs and statements of work, with management and Legal support as appropriate.
• Address payment terms, delivery commitments, warranties, delay damages, liability and other commercial risks; obtain required approvals before committing the company.
• Maintain contract deviation logs, negotiation records and open-item trackers; coordinate the flow-down of applicable customer requirements to suppliers.
• Analyze quotations and cost breakdowns; negotiate equipment pricing, tooling, engineering charges, spare parts and escalation provisions based on total cost of ownership.
• Review specifications, drawings, data sheets and BOMs with technical teams to identify scope gaps, exclusions and commercial impacts.
• Coordinate technical and commercial clarifications with suppliers, Engineering, Quality and Project Management to align sourcing decisions and project requirements.
• Assess supplier capacity, lead times and long-lead items; maintain procurement schedules and escalation delivery risks with proposed recovery actions.
• Support supplier agreement finalization and purchase order placement as authorized; track milestones, deliverables and supplier performance.
• Evaluate cost and schedule impacts of engineering changes, supplier claims and contract amendments; document the basis for negotiation and approval.
• Create and maintain purchasing records in SAP or the applicable ERP system; coordinate purchase order updates, invoice discrepancies and payment milestones with Finance.
• Support applicable Buy America, domestic-content, supplier eligibility and customer documentation requirements with the responsible internal teams.
• Coordinate with Logistics and suppliers on shipping arrangements and delivery status; follow up on documentation and material availability.
• Prepare procurement status reports, bid comparisons, sourcing recommendations and management presentations; maintain organized, auditable records.
• Work with Korean headquarters and U.S. teams to resolve sourcing and commercial issues and support the transition from pre-award activities to project execution.
• Perform other related duties as assigned.

Skills

Procurement

Negotiation

Analytics

English communications

SAP

Excel

Team coordination

Project management

Cost analysis

Education

Bachelor's degree in Supply Chain, Business, Engineering, Project Management or related field

Equivalent professional experience

Tools

SAP

Excel

PowerPoint

Word

Outlook

Job description

Salary Range: $70,000.00 To $90,000.00 Annually

Position Summary

The Procurement Specialist works directly with the Sr. Director, US East Rail Business, Strategic Sourcing & Commercial, to support Hyundai Rotem USA’s procurement activities. This role owns assigned sourcing packages, supplier negotiations, contract preparation and procurement follow-up, working closely with Engineering, Quality, Project Management, Production, and Korean headquarters.

The ideal candidate has hands-on manufacturing procurement experience, strong contract and price negotiation skills, and the technical aptitude to understand supplier scope and engineering requirements.

Job Responsibilities

• Manage assigned RFQ/RFP/PTS packages, supplier sourcing, qualification, quotation follow-up and sourcing recommendations against cost, quality and schedule targets.
• Review and negotiate supplier terms and conditions, purchase orders, NDAs and statements of work, with management and Legal support as appropriate.
• Address payment terms, delivery commitments, warranties, delay damages, liability and other commercial risks; obtain required approvals before committing the company.
• Maintain contract deviation logs, negotiation records and open-item trackers; coordinate the flow-down of applicable customer requirements to suppliers.
• Analyze quotations and cost breakdowns; negotiate equipment pricing, tooling, engineering charges, spare parts and escalation provisions based on total cost of ownership.
• Review specifications, drawings, data sheets and BOMs with technical teams to identify scope gaps, exclusions and commercial impacts.
• Coordinate technical and commercial clarifications with suppliers, Engineering, Quality and Project Management to align sourcing decisions and project requirements.
• Assess supplier capacity, lead times and long-lead items; maintain procurement schedules and escalation delivery risks with proposed recovery actions.
• Support supplier agreement finalization and purchase order placement as authorized; track milestones, deliverables and supplier performance.
• Evaluate cost and schedule impacts of engineering changes, supplier claims and contract amendments; document the basis for negotiation and approval.
• Create and maintain purchasing records in SAP or the applicable ERP system; coordinate purchase order updates, invoice discrepancies and payment milestones with Finance.
• Support applicable Buy America, domestic-content, supplier eligibility and customer documentation requirements with the responsible internal teams.
• Coordinate with Logistics and suppliers on shipping arrangements and delivery status; follow up on documentation and material availability.
• Prepare procurement status reports, bid comparisons, sourcing recommendations and management presentations; maintain organized, auditable records.
• Work with Korean headquarters and U.S. teams to resolve sourcing and commercial issues and support the transition from pre-award activities to project execution.
• Perform other related duties as assigned.

Experience / Skill Requirements

• Practical knowledge of manufacturing procurement, supplier contract terms and conditions, and commercial risk assessment.
• Demonstrated ability to conduct supplier price and contract negotiations and prepare clear recommendations within delegated authority.
• Strong analytical skills in quotation comparison, cost breakdown review and total cost of ownership assessment.
• Ability to understand technical specifications, drawings, data sheets and BOMs, identify scope gaps and ask informed questions; specialist engineering expertise is not required.
• Working proficiency in SAP or a comparable ERP system, including purchasing records, purchase orders and related approval workflows.
• Proficiency in Microsoft Excel, PowerPoint, Word and Outlook, including bid comparisons, procurement trackers, presentations and contract review using Track Changes.
• Strong written and verbal communication in English and the ability to work effectively with suppliers, global teams and cross-functional stakeholders.
• Strong organization, documentation and follow-up skills; ability to independently manage multiple supplier packages and competing deadlines.
• Sound commercial judgment, problem-solving skills and the ability to identify, elevate and follow through on cost, schedule and supplier risks.

Education Requirements

• Bachelor’s degree in Supply Chain, Business, Engineering, Project Management or a related field preferred.
• Equivalent relevant professional experience will be considered.

Job Requirements

• Minimum 3 years of hands‑on procurement experience in manufacturing, including direct-material or engineered-equipment sourcing and supplier negotiations.
• Rail industry or rolling‑stock procurement experience preferred, but not mandatory; experience in other complex manufacturing sectors is also relevant.
• Experience with project‑based or engineer‑to‑order procurement, global sourcing and long‑lead equipment preferred.
• Familiarity with Buy America, public transit procurement, Incoterms or import/logistics coordination is a plus.
• Must be legally authorized to work in the United States.
• Ability to travel to supplier facilities and project locations as needed and coordinate occasional meetings across international time zones.