Procurement Specialist

Vivid Impact; Jeffersontown (KY); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

PTO

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-Term Disability

401(k) with company match

Job summary

Vivid Impact is seeking a Procurement Specialist in Kentucky to oversee purchasing, supplier relationships, and cost-effective sourcing. You will manage purchase orders, vet suppliers, and negotiate pricing to meet company requirements.

The role emphasizes collaboration with production, sales and accounting, ensuring timely delivery and accurate records while keeping costs in check.

Qualifications

• Experience in procurement, purchasing or related field with vendor management ability.
• Strong communication with vendors and internal teams.
• Ability to read purchasing documents, catalogs and manuals.
• Excellent organizational and math skills.

Responsibilities

• Manage day-to-day purchasing and PO creation; build vendor relationships.
• Source and negotiate pricing, terms and supplier agreements.
• Track orders and ensure on-time delivery to production.
• Coordinate with production, sales and accounting to meet needs.
• Maintain accurate records and resolve invoice discrepancies.

Skills

Procurement experience

Vendor relationships

Negotiation

Communication

Attention to detail

Multitasking

Education

Bachelor's degree or equivalent

Job description

About Vivid Impact:

Vivid Impact has been a pioneer in the graphic communications industry for over 50 years, growing from a small commercial printing service into a recognized leader in print and marketing solutions. Since our founding in 1974, we have combined creativity with precision to deliver innovative print and digital solutions that drive success. With a team of over 300 dedicated professionals, we are committed to making a positive, lasting, impact on our team, partners, and the communities we serve. Guided by our mission, we strive to be the trusted partner for organizations looking to achieve better results, providing solutions that enhance brand engagement and performance.

Job Overview:

The Procurement Specialist is responsible for the procurement of materials and supplies, managing vendor relationships, and ensuring the acquisition of high-quality products at the best possible prices. This role involves coordinating outside purchases from quote through billing and maintaining effective communication with vendors to meet company requirements.

Schedule Details:

1st Shift: Monday - Friday, 8:00 AM - 5:00 PM.

Compensation Details & Benefits:

• $55,000-$60,000 annual salary.

Full-time employees are eligible for a comprehensive benefits package, including:

• Paid Time Off (PTO)
• Medical, dental, and vision insurance
• Life insurance
• Short-term disability coverage
• 401(k) plan with company match
• And more!

What You'll Do:

• Manage Purchasing & Vendor Relationships
  Oversee day-to-day purchasing activities, including creating purchase orders and maintaining strong relationships with vendors. Ensure suppliers meet expectations for pricing, quality, and service.

• Source & Negotiate with Suppliers
  Identify and develop new supply sources as needed while negotiating pricing, terms, and agreements. Continuously look for cost-saving opportunities without compromising quality.

• Track Orders & Ensure Timely Delivery
  Monitor order status and coordinate with vendors to ensure materials and components arrive on time. Communicate updates internally to keep operations running smoothly.

• Coordinate with Internal Teams
  Work closely with departments such as production, sales, and accounting to understand needs and resolve issues. Support business operations by ensuring materials are available when needed.

• Maintain Accuracy & Resolve Issues
  Keep accurate purchasing records, documentation, and inventory data. Assist with invoice discrepancies and ensure all transactions are completed correctly.

What We're Looking For:

• Extensive experience in procurement, purchasing, buying, or a related field, with a proven ability to manage vendor relationships and negotiate effectively.
• Bachelor's degree in a related field or equivalent professional experience.
• Excellent communication skills, both with vendors and internal teams.
• Ability to read and interpret purchasing-related documents, including catalogs and technical manuals.
• Strong organizational and math skills, with attention to detail.
• Ability to manage multiple tasks and work under tight deadlines.
• Flexibility to adapt to changing priorities.

Vivid Impact provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.