Procurement Specialist

Talentcare, LLC; Idaho Falls (ID); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

HSA plan

401(k) plan

Life insurance

Disability insurance

Employee assistance program

Referral bonus

Job summary

Talentcare, LLC in Idaho Falls is seeking a Procurement Specialist to ensure timely, cost-effective materials for production and distribution. This hybrid role partners closely with Production, Warehouse, Inventory, Accounting, and Quality to optimize purchasing, vendor management, and delivery performance.

You will manage requisitions, POs, supplier confirmations, and cost controls, using ERP and Excel to monitor spend, lead times, and KPI trends.

Qualifications

• Minimum 4–6 years of procurement experience (sourcing, contract administration, supplier negotiations).
• Bachelor's degree in a related field; equivalent experience considered.
• Experience with ERP/procurement platforms (NetSuite, Coupa) and data analytics.

Responsibilities

• Prepare purchase requisitions and issue purchase orders.
• Track supplier confirmations, deliveries, and discrepancies.
• Manage supplier records, pricing, and documentation.
• Identify cost-saving opportunities and lead continuous improvement.

Skills

Procurement experience

PO management

Vendor management

Excel

Analytical thinking

Communication

Adaptability

Education

Bachelor's degree in Supply Chain/Procurement/Business/Engineering/Science

Tools

NetSuite

Coupa

EPMS

Job description

Our Mission:
Touch Lives. Improve Outcomes. BioTouch is a single-source, international provider for all mission-critical kitting and logistics needs. We partner with a wide range of medical facilities and healthcare providers to bring a higher level of care to healthcare delivery. Simply put, we are doing our part in the healthcare specialty logistics arena!
The Role:
The Procurement Specialist ensures the timely and cost-effective availability of materials and services needed to support production, inventory, and distribution requirements. The position manages day-to-day purchasing activities, including requisitions, purchase orders, supplier confirmations, delivery tracking, vendor data, and resolution of receiving, quality, freight, invoice, credit, and return discrepancies. The Specialist serves as a key communication link between Procurement, Production, Warehouse/Receiving, Inventory, Accounting, Quality, and other internal stakeholders. This is a flexible hybrid role, based out of our printing manufacturing plant in Idaho Falls.

Job Responsibilities

Your Impact:

1. Procurement Planning, Requisitions and Purchase Orders

• Prepare purchase requisitions and issue purchase orders in accordance with company procedures, approval requirements, negotiated pricing, and delegated purchasing authority.
• Purchase materials and services that meet approved specifications, quality requirements, delivery needs, and budget constraints.
• Track open purchasing activity from requisition through order placement, supplier confirmation, delivery, receipt, and resolution of outstanding issues.
• Escalate material shortages, demand changes, price variances, and other purchasing risks that may affect production or customer commitments.

2. Inventory and Demand Support

• Review usage patterns, inventory availability, open purchase orders, lead times, and anticipated demand to support timely replenishment and reduce avoidable shortages or excess inventory.
• Coordinate with Production, Inventory Control, Warehouse, and Receiving to align purchase timing and quantities with operational needs.
• Help identify slow-moving, excess, obsolete, or at-risk inventory and recommend appropriate follow-up in accordance with company policy.

3. Supplier and Vendor Management

• Maintain accurate supplier records and purchasing data, including order acknowledgments, confirmed dates, delivery performance, pricing, and relevant documentation.
• Follow up with suppliers on order confirmations, shipment status, late deliveries, shortages, and corrective actions.
• Build effective supplier relationships and support supplier performance reviews, scorecards, and continuous-improvement activities.

4. Cost Management and Financial Accountability

• Purchase within approved budgets, negotiated terms, and authorization limits; verify pricing and applicable charges before placing orders.
• Identify and communicate opportunities to reduce purchase price, freight, expedite fees, waste, and total cost of ownership.
• Assist with quote comparisons, cost-benefit analyses, spend reviews, and evaluation of supplier price changes.
• Partner with Accounting and suppliers to resolve invoice and purchase-order discrepancies involving freight, credits, returns, taxes, quantities, or pricing.

5. Receiving, Quality and Non-Conformance Resolution

• Work with Receiving and Warehouse teams to resolve missing, incomplete, or inaccurate receiving information and purchase-order discrepancies.
• Track supplier delivery confirmations and actual delivery performance, maintaining accurate dates as a primary input to procurement reporting.
• Coordinate with Quality and appropriate stakeholders on damaged, incorrect, rejected, or nonconforming materials and support supplier corrective-action follow-up.

6. Systems, Reporting, Analytics and Process Improvement

• Use the company's ERP, procurement platforms, and approved reporting tools to maintain accurate purchasing, supplier, item, and order records.
• Develop and maintain reports that provide visibility into open POs, supplier confirmations, on-time delivery, late orders, spend, price variance, inventory risk, and other relevant procurement KPIs.
• Use Microsoft Excel and available analytics or dashboard tools to identify trends, exceptions, root causes, and opportunities for improvement.
• Collaborate with Procurement leadership and IT on approved reporting, dashboard, systems, and process-improvement initiatives.

7. Stakeholder Communication and Operational Excellence

• Serve as a primary point of contact for routine purchasing status and supplier-related questions from internal stakeholders.
• Communicate clearly about order status, delivery risks, shortages, supplier issues, and resolution plans.
• Coordinate with Production, Warehouse/Receiving, Inventory, Accounting, Quality, IT, and other teams to resolve issues and maintain operational continuity.
• Prioritize work according to production/customer impact, urgency, financial exposure, and risk; work independently with appropriate escalation.

Required Skills & Qualifications

What You Bring:

• One to two years of purchasing or procurement experience; manufacturing, distribution, healthcare, or supply-chain experience is preferred.
• Working knowledge of purchase requisitions, purchase orders, supplier communication, order tracking, and purchasing records.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong written and verbal communication, analytical thinking, problem-solving, organization, and follow-through.
• Ability to manage competing priorities, adapt to changing needs, and work with limited supervision while following approval controls and company procedures.

What We Need:

• Four to six years of procurement experience, including supplier negotiations, contract administration, sourcing, or category-strategy support.
• Bachelor's degree in Supply Chain, Procurement, Business, Engineering, Science, or a related field; equivalent relevant experience may be considered.
• Experience with ERP or procurement platforms such as NetSuite, Coupa, or similar systems; familiarity with EPMS is beneficial.
• Experience improving workflows through automation, AI-enabled tools, or process standardization.
• Understanding of supplier relationship management, supplier quality, cost analysis, inventory planning, and continuous improvement.

What You’ll Get:

• Medical, Dental, Vision after 30 days
• HSA and PPO plans available
• Company paid Life Insurance, AD&D, and Long Term Disability
• 401(k) with generous company match after 90 days
• Supplemental Voluntary Benefits like Short Term Disability, Critical Illness, Accident, and Hospital Indemnity
• Employee Assistance Program
• $500 Referral Bonus Available!