Procurement Specialist

Patrick Engineering Inc; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with company match

Job summary

RINA in Chicago, IL is seeking a Procurement Specialist to execute sourcing and supply chain activities across North America, focusing on vendor scouting, contract negotiations, and cost-effective purchasing while upholding ESG and regulatory standards.

The role involves RFQ management, BAFO, contract finalization, ERP-based procurement, data-driven performance insights, and collaboration with Directors and managers across the international team.

Qualifications

• Bachelor's degree in Engineering or Accounting/Finance.
• Experience in procurement/supply chain with negotiation on large scale.
• Experience in collecting and analyzing data.
• Knowledge of North America market and vendor base.

Responsibilities

• Supports global scouting and vendor management in supplier scouting and segmentation.
• Maintains operational relationships with suppliers.
• Collaborates with the business to ensure clarity of technical specifications
• Implements Supply Chain strategies (tenders, grouping needs, etc.)
• Issues RFQ and manages the receipt, evaluation, and comparison of bids.
• Defines target prices and BAFO communications to shortlisted vendors.
• Negotiates and finalizes contracts and framework agreements.
• Executes the procurement process on the ERP System.

Skills

Negotiation

Data analysis

Excel

Communication skills

Analytical thinking

Education

Bachelor's degree in Engineering or Accounting/Finance

Tools

ERP System

Accounting Software

Vendor management software

MS Office

Job description

RINA is currently recruiting for a Procurement Specialist to join its office in Chicago, IL within the International Procurement Division.

Compensation Data

$50,000 - $60,000 commensurate with education and experience.

Mission

RINA is seeking to hire a Procurement Specialist to execute the sourcing and supply chain activities of its North America business. The Specialist manages the scouting of vendors, products and services, negotiating contracts and acquiring the most cost-efficient deals without compromising regulations, quality and ESG principles, as directed by the Regional Procurement Manager.

Key Accountabilities

Supply Chain Management within a Business ready model:

• Supports Global Scouting & Vendor Management Department in supplier scouting and segmentation, implementing and maintaining a Vendor List of suitable suppliers; and contributing to the performance management process on selected vendors.
• Maintains operational relationships with suppliers.
• Collaborates with the business to ensure clarity of technical specifications
• Implements Supply Chain strategies (tenders, grouping needs, etc....)
• Issues Requests for Quotation (RFQ) and manages the receipt, evaluation, and comparison of bids.
• Defines target prices and commercial conditions ("Target Setting") and communicates these to shortlisted vendors for Best and Final Offer (BAFO)
• Negotiates and finalizes contracts and framework agreements to ensure favourable terms and conditions.
• Conducts final bid comparison, including evaluation of commercial conditions and vendor performance.
• Directly executes the procurement process on the ERP System and related.

Financial Risk Management:

• Negotiating the best payment terms applicable (maturity, break down)
• Managing the request and evaluation of bonds and guarantees to be provided by suppliers and/or subcontractors.

ESG Index Management:

Ensuring compliance with the organization's sustainability goals and industry standards.

Data Management:

Providing info to give insights into procurement performance and procurement recommendations including best price achieved, commercial conditions, and any other relevant information.

Collaboration and Communication:

• Being constantly aligned with Directors and Heads/Managers.
• Arrange the necessary periodic reporting to Heads/Managers.

Continuous Improvement:

Applying Corporate procedures aimed to guarantee common processes crossover the RINA Group companies and countries, improving the internal standardization, communication, management and company integrations.

Risk Mitigation:

Highlighting and sharing information that can mitigate potential risks associated with contracts and suppliers, such as financial instability, non-performance, capabilities, non-compliance, or ethical concerns.

Compliance:

• Ensuring that contracts comply with relevant laws, regulations, and ethical standards;
• Supporting audits as needed to verify supplier compliance.

Qualifications

• Bachelor's degree in Technical Subjects (e.g. Engineering) or Accounting/Finance.
• Experience in procurement/supply chain, with relevant focus on negotiation activities on a large scale.
• Experience in collecting and analyzing data.
• Good understanding of accounting and financial reporting principles and practices.
• Knowledge of North America market and vendor base.
• Analytical mind with strong conceptual and problem-solving skills.
• Critical thinker with a high proficiency in math and logic.
• Proactivity and determination in reaching challenging targets. Able to work under pressure and meet tight deadlines.
• Meticulous attention to detail with advanced organizational skills.
• Ability to work independently and as part of an international team.
• Excellent report writing and communication skills.
• Advanced competency in Microsoft Office (especially excel. Word and power point) and accounting software. Good knowledge of supplier or third-party management software.
• Industry experience preferred.

ADDITIONAL QUALIFICATIONS

• 10% travel may be required based upon business need
• Valid driver's license

The above statements are intended to describe the general nature of the work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

#LI-LS1

Competencies

• WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
• PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
• INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
• DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
• FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.