Procurement Specialist

GHD; Buffalo (NY); Hybrid; USD 29,000 - 53,000; Full time

Job summary

GHD is seeking a Procurement Specialist to manage vendor lifecycle, onboarding, contracting, performance monitoring, relationships, and renewals. The role requires coordinating with project teams, negotiating terms, and ensuring compliance with procurement guidelines.

The position supports a hybrid work model with in-office days and remote work where possible. Based in Niagara Falls, NY or Buffalo, NY, the candidate will engage with ESG discussions and data entry across procurement systems.

Qualifications

• Bachelor's degree or certification in business, procurement, or finance.

Responsibilities

• Prepare and submit purchase orders compliant with contract requirements.
• Review POs for compliance with GHD Procurement Guidelines.
• Initiate and negotiate framework agreements with preferred vendors.
• Assist with vendor onboarding and prequalification.
• Engage with vendors on ESG considerations.
• Collaborate with project teams to understand procurement needs.
• Negotiate pricing/terms and coordinate with Legal to minimize risk.
• Assist with sustainable procurement reporting and analysis.
• Enter data accurately in vendor management systems.
• Liaise with suppliers on delivery of goods and services.
• Collaborate with AP to resolve PO/invoice discrepancies.
• Review and closeout POs.
• Maintain procurement files.
• Complete purchasing requests and transactions.

Skills

Procurement

Contract management

Procure to pay

Salesforce

BST cost accounting

MS Office

Communication

Problem-solving

Contractual agreements

Multitasking

Education

Bachelor's degree in business administration, procurement, finance, or related field

Tools

Salesforce

BST cost accounting software

Job description

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Who are we looking for?

We are looking for a Procurement Specialist to join our team to assist with vendor life cycle, onboarding, contracting, performance monitoring, relationship building and contract renewals.

Additional responsibilities include the following:

• Prepare and submit purchase orders for goods and services consistent with contract requirements
• Review purchase orders for compliance in accordance with GHD Procurement Guidelines
• Initiate and negotiate Framework Agreements with preferred vendors
• Assist with vendor onboarding and prequalification
• Engaging and discussing Environmental, Sustainable and Governance (ESG) with vendors
• Work closely with the projects team to understand details of procurement requirements
• Negotiate pricing and business terms and, when appropriate, coordinate with Legal Department to minimize risk
• Assist with Sustainable Procurement reporting and analysis
• Accurately enter data in vendor management and procurement systems
• Liaise with suppliers regarding delivery of goods and services
• Collaborate with Accounts Payable to resolve discrepancies between purchase orders and vendor invoices
• Review and closeout purchase orders
• Maintain Procurement files
• Completes purchasing request and transactions

Our Hybrid Work Model:

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

This position can be based in either Niagara Falls, NY or Buffalo, NY.

What you’ll bring to the team:

• Degree or certification in business administration, procurement, finance, or related field preferred
• At least 3 years of experience utilizing contract management and/or procure to pay system
• Experience with Salesforce and BST cost accounting software application is an asset
• Proficiency in Microsoft Office suite of products including Outlook, Teams, Word and Excel
• Strong communication skills and problem-solving skills
• Strong understanding of contractual agreements
• Ability to prioritize and multitask
• Proactive attitude towards work, teamwork, and cooperation
• Bilingual in English and French is considered an asset

Salary Range:

$20.93 - $38.75 based on experience and location.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

About Us

Take on some of the world’s toughest challenges - with GHD supporting you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

Our Pledge to You

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That’s the #PowerOfCommitment

Who We Are

GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.