Procurement Specialist

Aston Carter; Bellevue (WA); On-site; USD 62,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan

Life Insurance

Health Spending Account

Transportation benefits

Paid time off

Job summary

Aston Carter seeks a Procurement Specialist to support the Buying Team in expanding product selection, onboarding vendors, and managing pricing and catalogs. You will own procure-to-pay activities, resolve invoice issues, and maintain supplier relationships in a fast-paced environment.

The role is based in Bellevue, WA, with on-site requirements and a contract arrangement. You will coordinate NDAs, RFPs, and vendor communications to ensure accurate records and timely payments.

Qualifications

• Minimum 5 years of purchasing and procurement experience.
• Experience with RFPs, vendor management, and pricing analysis.
• Ability to manage end-to-end procure-to-pay processes.
• Strong organization and written/verbal communication skills.
• Experience with Coupa or similar procurement systems.

Responsibilities

• Assist Buying Team by expanding product selection and onboarding vendors.
• Maintain catalog content, including cost, pricing, and images.
• Coordinate new product launches from setup to sale readiness.
• Manage daily vendor relations and ensure timely follow-up.
• Provide backup to Control Buyer and own procure-to-pay activities.
• Resolve invoice issues and ensure accuracy in supplier payments.
• Support NDAs, RFPs, and vendor outreach; maintain procurement records.

Skills

Purchasing experience

Vendor management

Pricing analysis

Procure-to-pay processes

RFP management

Communication skills

Organization skills

Coupa experience

Data analysis

Tools

Coupa

Excel

Word

Access

PowerPoint

Job description

Job Description

The Procurement Specialist supports the Buying Team by expanding product selection, setting up new vendors and items, maintaining the product catalog, and managing pricing across multiple suppliers. This role coordinates new product launches, oversees product cost and retail pricing, maintains product content and images, and manages vendor relationships. The Procurement Specialist also provides support and training as a backup to the Control Buyer while owning key procure-to-pay activities and resolving invoice and supplier payment issues.

Responsibilities

• Assist the Buying Team in expanding product selection by setting up new vendors and new items in the catalog.
• Maintain the product catalog, including product cost, retail price, content descriptions, and images.
• Coordinate new product launches from initial setup through readiness for sale.
• Manage day-to-day vendor relations, ensuring timely communication and follow-up.
• Support and train as a backup to the Control Buyer when needed.
• Own the procure-to-pay process for indirect purchasing, ensuring accuracy and compliance from purchase order creation through supplier payment.
• Resolve invoice issues such as double spend, overbilling, incorrect billing, and supplier payment discrepancies.
• Provide administrative procurement support including vendor onboarding and vendor outreach.
• Coordinate non-disclosure agreements (NDAs) with vendors and manage related documentation.
• Send and receive requests for proposals (RFPs) and gather pricing and terms from suppliers.
• Analyze supplier pricing and proposals to support sourcing and purchasing decisions.
• Manage procurement documentation and maintain accurate records for purchasing and supply chain activities.
• Support general supply chain and inventory-related purchasing needs as required.
• Work effectively in a highly demanding, fast-paced, and collegial environment where teamwork is essential.

Essential Skills

• 5+ years of purchasing and procurement experience, ideally in an indirect buyer role.
• Hands-on procurement and sourcing experience, including RFP management, vendor management, and pricing analysis.
• Strong problem-solving skills for resolving invoice issues such as double spend, overbilling, incorrect billing, and supplier payment concerns.
• Ability to own and manage the end-to-end procure-to-pay process.
• Strong organizational skills with the ability to manage multiple vendors and NDAs simultaneously.
• Effective written and verbal communication skills for vendor outreach and internal collaboration.
• Advanced computer skills, including proficiency in Excel, Word, Access, and PowerPoint.
• Experience using Coupa or similar procurement systems.

Job Type & Location

This is a Contract position based out of Bellevue, WA.

Pay and Benefits

The pay range for this position is $45.00 - $48.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position is anticipated to close on Oct 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.