Procurement Sourcing Specialist

United States Digital Space LLC; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

United States Digital Space LLC is seeking a Sourcing Specialist to join our Procurement team. You will own sourcing and negotiation for purchases across multiple spend categories, guiding requests end-to-end through our procurement process.

In this hands-on, high-ownership role you will work with stakeholders across Engineering, Marketing, Sales, IT, Legal, Security, and Finance to shape savings and drive process improvements in a fast-moving vendor landscape.

Qualifications

• 2+ years of sourcing, procurement, or strategic purchasing experience, including hands-on vendor negotiation.
• Excellent written and verbal communication.
• Strong finance fundamentals.
• Customer-service orientation toward internal stakeholders.
• Self-driven and comfortable with ambiguity.
• Ability to adapt and learn quickly in a fast-moving tech environment.
• Exceptional attention to detail.

Responsibilities

• Lead vendor negotiations for purchases across multiple spend categories.
• Run competitive sourcing events (RFI/RFP/RFQ) and present bid comparisons.
• Prepare for negotiations with benchmarks, usage data, and a walk-away position.
• Own the renewal calendar and prevent auto-renewals.
• Shepherd purchase requests through intake-to-pay with Legal, Security, IT and Finance.
• Maintain auditable records of approvals, agreements and negotiation history.
• Analyze spend data to surface consolidation opportunities and category trends.
• Support budgeting with category-level spend insights and renewal forecasts.

Skills

Sourcing experience

Vendor negotiation

Cross-functional collaboration

Attention to detail

Finance fundamentals

Communication skills

Ambiguity tolerance

Education

Bachelor’s degree or equivalent

Tools

P2P platforms

Contract Lifecycle Management (CLM)

ERP systems

Spend visibility tools

Job description

We are looking for a Sourcing Specialist to join our Procurement team. In this role you will own sourcing and negotiation for purchases across multiple spend categories, guide requests end-to‑end through our procurement process, and use spend data to shape where we go after savings next.

This is a hands‑on, high‑ownership role with a lot of internal visibility. You will work daily with stakeholders across Engineering, Marketing, Sales, IT, Legal, Security, and Finance. If you like building process and are energized by learning in a fast‑moving vendor landscape you will do well here.

What You’ll DoSourcing and negotiation

• Lead vendor negotiations for purchases across multiple spend categories — commercial terms, pricing, discounts, payment terms, ramps, and renewal protections.
• Run competitive sourcing events (RFI/RFP/RFQ) where appropriate, build and present bid comparisons, and make a clear recommendation.
• Prepare for negotiations with benchmarks, usage data, and a defined walk‑away position; document outcomes and realized savings.
• Own the renewal calendar for your categories — engage stakeholders well ahead of renewal dates and eliminate surprise auto‑renewals.

Process ownership and cross‑functional execution

• Shepherd purchase requests through the full intake‑to‑pay process, coordinating with Legal on contract review and redlines, Security on vendor risk and data reviews, IT on provisioning and access, and Finance on budget, PO, and accrual treatment.
• Keep requests moving: chase the critical path, set expectations on timelines, and elevate early when something is stuck.
• Manage supplier onboarding — required documentation, tax forms, banking verification, and supplier records in our systems.
• Maintain clean, auditable records for every transaction: approvals, executed agreements, and negotiation history.

Analysis and recommendations

• Analyse purchasing and spend data to surface consolidation opportunities, duplicate or underused tools, pricing outliers, and category trends.
• Maintain reporting on savings, cost avoidance, cycle time, and spend under management; present findings to Procurement leadership and budget owners.
• Support annual and quarterly budget planning with category‑level spend insight and forward‑looking renewal forecasts.

Driving initiatives forward

• Improve the internal experience of buying at the company: clearer guidance, faster turnaround, less friction, better self‑service.
• Act as a knowledgeable point of contact for the business on procurement policy, thresholds, and “how do I buy this?” questions.

What You’ll Bring

• 2+ years of sourcing, procurement, or strategic purchasing experience, including hands‑on vendor negotiation.
• Exceptional attention to detail.
• Bachelor’s degree, or equivalent practical experience.
• Strong finance fundamentals.
• A genuine customer‑service orientation toward internal stakeholders — responsive, clear, and easy to work with, while still holding the line on process and policy.
• Self‑driven and comfortable with ambiguity: you identify what needs doing, prioritize it, and follow through without being managed to it.
• Ability to adapt and learn quickly in an evolving function and a fast‑moving industry — new categories, new vendor models, new tooling.
• Excellent written and verbal communication, and the credibility to negotiate with senior vendor counterparts.

Special Consideration For

• Experience sourcing in a high‑growth technology or SaaS company.
• Familiarity with procurement and adjacent tooling — P2P platforms, CLM, ERP, and spend visibility tools.
• Working knowledge of contract terms and third‑party risk concepts: DPAs and GDPR, SOC 2 and security review, insurance requirements, and AI/data‑use terms.
• Experience supporting a global, multi‑entity business — multi‑currency purchasing, international suppliers, and regional tax or invoicing requirements.