Procurement Services Supervisor

Txppa; McKinney (TX); On-site; USD 70,190 - 74,674; Full time

Job summary

Txppa in McKinney, Texas is seeking a Procurement Services Supervisor to manage procurement activities and supervise staff. This role requires building relationships with vendors and internal departments while ensuring the efficiency and accuracy of procurement processes.

The ideal candidate will assist in hiring decisions, monitor workflow, and conduct procurement training for user departments. A strong background in procurement policies and procedures is essential.

Responsibilities

• Supervises professional and technical personnel involved in procurement activities.
• Monitors workflow processes and recommends improvements.
• Builds relationships with internal departments and external vendors.
• Coordinates the bid and award process with various departments.
• Conducts procurement activities/training for user departments.

Job description

Salary: $70,190.54 - $74,674.95 Annually

The Procurement Services Supervisor position serves as a primary figure in Procurement Services.

Responsibilities

• Supervises professional and technical personnel involved in procurement activities, including instructing, assigning and reviewing work, and recommending personnel actions.
• Assists in decisions regarding hiring discipline and promotion of subordinate staff; directs and evaluates subordinate staff.
• Monitors workflow processes and recommends improvements to enhance efficiency, accuracy, and quality of work.
• Builds and maintains positive relationships with internal departments and external vendors, providing assistance and resolving issues when necessary.
• Coordinates the bid and award process working with user departments, Legal, Risk Management, and selected Cooperative Purchasing Groups.
• Develops specifications based on department input and determining the appropriate procurement method to ensure competitive bidding.
• Conducts pre-solicitation meetings, bid openings, and evaluation team meetings.
• Assists with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.
• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority.
• Conducts procurement activities/training for user departments to ensure adherence to federal, state, and local laws and city policies/procedures.
• Answers varied inquiries regarding contract administration, statutory requirements, procurement policies and procedures, and keeps up to date on changes.
• Represents employer through professional purchasing associations.
• Maintains work areas in a clean, orderly, safe, and secure condition.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• If assigned to Operations & Sourcing: establishes annual contracts for the purchase of supplies and services; researches market sources and vendors to locate and ensure most cost effective and competitive pricing for purchase of supplies and services; analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing; supervises the disposition and sale of surplus or obsolete commodities and scrap material; supervises the pickup and delivery of City-wide mail between various City offices and the sorting and delivery of incoming mail; administers and manages the City’s Procurement Card program; supervises the Procurement Services vehicle(s) and office equipment, e.g., mail meter, copy machine.