Procurement Services - Intern

City of McKinney; McKinney (TX); On-site; USD 10,332,000 - 13,776,000; Full time

Job summary

The City of McKinney is offering a 500-hour internship in the Finance Department to support Procurement Services with a variety of administrative and operational tasks.

You will assist with sourcing, vendor research, surplus property activities, auctions, and procurement projects; route and track documents; manage communications; and maintain databases, spreadsheets, and records. This role provides practical project work and professional development in a municipal setting.

Qualifications

• Must be enrolled in a Bachelor's or Master's degree program.
• Strong communication and organizational skills.
• Ability to work in a team and manage multiple tasks.

Responsibilities

• Assist with sourcing, vendor research, surplus property, auctions, and procurement projects.
• Route and track procurement documents and manage communications and mail.
• Maintain departmental databases, spreadsheets, and records; update information systems and generate reports.
• Support procurement staff with clerical tasks and maintain office supplies and equipment.
• Perform additional duties and special projects as assigned.

Skills

Communication skills

Organizational skills

Teamwork

Attention to detail

Education

Currently enrolled in a Bachelor's or Master's degree program

Tools

MS Office

Job description

Summary

The Finance Department’s intern program, approved for 500 hours, will support Procurement Services through a variety of administrative and operational tasks. Responsibilities include assisting with sourcing, vendor research, surplus property, auctions, and procurement projects; routing and tracking procurement documents; managing incoming communications and mail; maintaining departmental databases, spreadsheets, and records; updating information systems and generating reports; supporting procurement staff with clerical tasks; maintaining office supplies and equipment; and performing additional duties and special projects as assigned.

Working for the City of Mckinney

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

Our Core Values

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

Summary Of Position

Under general supervision of the Division Manager, or designee, this position provides the opportunity to perform a full range of duties related to the functions of the Department. You will have the opportunity to work on real projects that align with your interests and career aspirations. Your role in the group is an important one, your work is taken seriously, and you are counted on as a contributing member of a team. This internship will culminate in the implementation, as practical, and presentation of a final project that will contribute to both the City of McKinney and your academic and professional development.

General Expectations for All Employees

In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

Essential Duties And Responsibilities

• Assists with researching local, state, and national programs, policies, etc. to ensure our department is at or above standard.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.

Perform other duties as assigned or directed.

Knowledge, Skills, Abilities, And Behaviors

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Excellent verbal and written communication skills.
• Attention to detail and high level of accuracy.
• Ability to handle confidential and sensitive information.
• Resourceful and have a natural drive to find answers.
• Ability to demonstrate a sense of responsibility, self-motivation, flexibility and independence.
• Ability to work with little supervision.
• Ability to operate various types of office equipment and computer programs, such as word processing, presentation, spreadsheet, and database programs.

Required Qualifications

Minimum Qualifications

Must be currently enrolled in a Bachelor's or Master's degree program at an accredited college.

Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

Must be currently enrolled in a Bachelor's or Master's degree program at an accredited college.

Conditions Of Employment

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

Physical Demands/Supplemental

Physical Demands

Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability.

Work Environment

Work is performed in an office setting. May be subject to repetitive motion such as typing, data entry and vision to monitor. May be subject to frequent bending, reaching, kneeling and lifting. There is limited exposure to environmental conditions.