Procurement - Purchasing Coordinator

Dnata; Everett (MA); On-site; USD 43,000 - 66,000; Full time

Job summary

dnata Catering is seeking a Purchasing Coordinator (Food & Beverage) to prepare and expedite purchase orders, monitor approvals, and ensure timely receipt of services or items. You will review and replenish inventory and schedule deliveries for the kitchen.

This role requires strong documentation, inventory management, and Excel/Word skills. You will coordinate with suppliers, support 3-way matching with Accounts Payable, maintain files, and help control costs in line with dnata policies.

Qualifications

• High School Diploma with 3 years of related purchasing & sourcing experience.
• Strong documentation skills and inventory management experience are required.
• Proficiency in Microsoft Word and Excel is essential.
• Experience with purchasing parts and ordering is preferred; food & beverage background is a plus.

Responsibilities

• Prepare, monitor approvals, submit, and expedite purchase orders.
• Review and replenish inventory and schedule deliveries for stock items.
• Collaborate with suppliers on delivery of key products and maintain records.
• Support 3-way matching with Accounts Payable and ensure receiving transactions are recorded promptly.
• Maintain accurate files and provide data-driven advice on scheduling and inventory planning.

Skills

Documentation

Inventory management

Customer service

MS Word

MS Excel

Purchasing & ordering

Food & beverages experience

Education

High School Diploma with 3 years purchasing & sourcing experience

Tools

Microsoft Word

Microsoft Excel

Job description

As a Purchasing Coordinator (Food & Beverage) at dnata Catering, your primary responsibility will be to prepare and expedite purchase orders and monitor approvals until receipt of services or items ordered. Additionally, you will review and replenish inventory of various items, schedule deliveries, and ensure correct materials are requisitioned to the kitchen. Your role will also involve maintaining accurate files, providing advice on scheduling and inventory planning, and performing specialized administrative support functions.

• Responsible for planning, coordinating, and supporting the purchase of key ingredients.
• Prepare, monitor approvals, submit, and expedite purchase orders.
• Implement necessary systems and procedures to ensure effective product cost control.
• Review and replenish inventory of uniforms, PPE, pantry items, and operational supplies.
• Schedule deliveries for stock items.
• Monitor and control cost to insure the budgeted food costs are met.
• Collaborate with suppliers on delivery of key products.
• Ensure receiving transactions are recorded in soft systems promptly.
• Research, track, and resolve accounting problems.
• Support the 3-way matching process in coordination with stakeholders and Accounts Payable.
• Continuously monitor the status of main vendor accounts.
• Maintain accurate and easily accessible files.
• Provide advice on scheduling, inventory planning and control, based on data analysis.
• Perform specialized administrative support functions.
• Ensure compliance with local and national regulatory requirements and dnata policies.

Nonessential Functions:

• Other duties as assigned by management.

Education:

High School Diploma with 3 years of related purchasing & sourcing experience

Qualifications:

• Strong documentation skills.
• Experience with inventory management.
• Preferred customer service experience.
• Proficient in Microsoft Word and Excel.
• Experience with purchasing parts and ordering.
• Preferred experience in food and beverage (food manufacturing or inflight catering)

Intellectual/Social demands:

While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant attendance and punctuality - Is consistently at work and on time. Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan. Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Physical demands:

While performing the duties of this job, the employee is regularly required to stand, walk; reach with hands and arms and stoop, kneel, or crouch. The employee must regularly lift and /or move up to 30 pounds. Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Use equipment and materials properly.

Work environment:

The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud.