Procurement Project Specialist

VT Group (VTG); Virginia Beach (VA); Hybrid; USD 77,366,000 - 85,962,000; Full time

Job summary

VTG is seeking a Procurement Project Specialist to support our Virginia Beach, VA corporate office. This hybrid role requires two days onsite and focuses on procurement planning, RFQs, and supplier management.

You will evaluate quotes, negotiate best value, prepare purchase orders, and coordinate with Logistics and Accounting to ensure timely delivery and accurate records. US citizenship is preferred per regulatory guidelines.

Qualifications

• Requires high school diploma with 4+ years of related experience; or an Associate’s degree with 2+ years of experience; or a Bachelor’s degree.
• Two years of procurement experience.
• Knowledge of order processing systems and MS Office with advanced Excel; Deltek Costpoint preferred; FAR/DFARS knowledge beneficial.

Responsibilities

• Receive procurement requirements from Logistics and process them per purchasing policies.
• Prepare and issue RFQs/Proposals and evaluate vendor quotations.
• Negotiate lowest cost while ensuring quality, delivery, and schedule alignment with contracts.
• Process purchase orders and contracts; ensure compliance with company and government regulations.
• Expedite deliveries and manage delinquent orders; coordinate returns and credits as needed.
• Maintain Purchase Order files, records, and proof of transactions; coordinate with Accounting on invoices.

Skills

Procurement

Vendor negotiation

MS Excel

Deltek Costpoint

FAR/DFARS

Purchasing process

Supply chain

Requisition/PO processing

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

MS Office

MS Excel

WebFLIS

IHS

Job description

VTG is seeking a Procurement Project Specialist to support our Virginia Beach, VA corporate office. This is a hybrid position with a minimum of two days onsite.

What will you do?

• Supports the Supply Chain Function by: receiving procurement requirements from Logistics in spreadsheet format with requirements to include materials and services. Applies understanding of the purchasing process, responsibilities and ethical standards for the procurement of those materials and services. Follows FAR/DFARS guidelines to process, evaluate and execute purchasing actions.
• Supports the operations function by: Analyzing the requirements of the commodity, including preliminary specifications, preferred supplier, and date commodity is needed, obtaining best value, expediting and providing timely project closeout.
• Prepares and Issues Request for Quotation/Proposal.
• Evaluates vendor quotations and uses appropriate purchasing technique to ensure quality, price, delivery, and service objectives are met. Negotiating lowest cost balanced against the optimum quality and schedule needs to meet contractual commitments determining best value and fair & reasonableness when applicable using price/cost analysis and data or other accepted justification.
• Submits purchasing requisition information to Logistics via accepted spreadsheet for Requisition Inputting.
• Issues/Implements purchase contracts via purchase order that comply with company and government regulations.
• Expedites commodities for timely delivery and investigates delinquent purchase orders.
• Coordinate return of goods for replacement and/or credit following Company Work Instructions.
• Reviews Purchase Order file documentation for completeness and correctness, maintaining shipping notices, amendments and other documents to assure accurate retention of records.
• Coordinates with Accounting Department to ensure proper receipt and payment of invoices.
• Ensures Purchase Order Files are properly maintained, closed-out & stored.
• Assists in the following when needed:
• Compile material spreadsheets from Bill of Material.
• Analyzes requirements of the commodity, including preliminary specifications,
• Researching part #, NSN & MILSPEC, if applicable, using WEBFLIS, IHS, vendor contacts/resources or other approved domain.

Do you have what it takes?

• High school diploma plus four years of work related experience, or Associate’s degree plus two years of work related experience, or Bachelor’s degree.
• Two years of procurement experience.
• To perform this job successfully, an individual should have knowledge of Order processing systems and knowledge of and experience with MS Office applications and advance working knowledge of MS Excel.
• Working knowledge of Deltek Costpoint system, preferred.
• Working knowledge of FAR/dFAR, preferred.
• Must be a US Citizen.

VTG’s estimated starting pay range is $27.00-30.00 per hour, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.