Procurement Operations Manager

Scalemicrogridsolutions; Ridgewood (NJ); Hybrid; USD 90,000 - 135,000; Full time

Benefits offered by this job

Medical benefits

Paid vacation & holidays

401K matching

Job summary

Scale Microgrids seeks a Procurement Operations Manager to drive day-to-day procurement across equipment, materials, and services. You’ll run RFQs/RFPs, manage POs, and coordinate supplier follow-up while tracking commitments and deliveries.

You will report to the Director of Procurement and work a hybrid schedule at our Ridgewood, NJ headquarters, liaising with engineering and project teams to translate requirements into actionable procurement activities.

Qualifications

• 3+ years in procurement, purchasing, or related operations.
• Experience handling RFQs/RFPs, purchase orders, and supplier follow-up.
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Coordinate procurement for equipment and components (battery energy storage, solar, gensets, inverters, switchgear).
• Run RFQs/RFPs, organize bids, and prepare commercial recommendations.
• Support supplier negotiations and execute purchases under approved terms.
• Own PO execution, documentation, delivery dates, and issue escalation.
• Coordinate logistics, and monitor status with vendors and project teams.
• Maintain procurement trackers and ensure compliance documents are in order.

Skills

RFQ/RFP management

Purchase orders

Logistics coordination

Vendor follow-up

Procurement analytics

Cross-functional collaboration

Document controls

Attention to detail

Tools

ERP systems

Job description

The Role

We are looking for a Procurement Operations Manager to drive the day-to-day execution of procurement activities across equipment, materials, contractors, and other service providers. This role will be responsible for running RFQs and RFPs, coordinating supplier follow-up, managing purchase order execution, tracking commitments and deliveries, supporting logistics and invoice resolution, maintaining procurement documentation and systems, and ensuring open actions are driven to closure. This is a great role for someone highly organized, detail-oriented, proactive, and comfortable operating in a fast-paced business.

You will work under the direction of, and report to, the Director of Procurement and work a hybrid schedule in our Ridgewood, NJ headquarters.

Key responsibilities will include:

• Coordinate with Scale’s engineering and project delivery teams to translate approved technical and project requirements into executable procurement activities for equipment and other components, including battery energy storage, solar PV, generators and generator components, inverters, switchgear, and other balance of system components
• Partner with project delivery and asset management teams to support project and O&M purchasing requirements through a defined requisition and procurement process
• Run RFQs and RFPs, coordinate supplier questions and clarifications, organize bids, and prepare commercial bid leveling and recommendations for review
• Support supplier negotiations and execute purchases under approved commercial strategies, framework agreements, MSAs, and standard terms
• Own purchase order execution and follow-through, including vendor acknowledgements, open commitments, required documentation, delivery dates, and escalation of schedule or supply risks
• Coordinate logistics and material movements with suppliers, project teams, warehouses, and logistics providers, and maintain clear delivery status
• Drive cross-functional follow-up to resolve procurement-related issues, including PO and invoice discrepancies, vendor actions, delivery issues, and documentation gaps
• Maintain procurement trackers, systems, records, and reporting; collect and organize required supplier documentation, including Safe Harbor, ITC, domestic content, and other compliance documentation; and identify opportunities to improve procurement process efficiency and effectiveness

The Ideal Candidate

• 3+ years of procurement, purchasing, supply chain operations, project coordination, or related experience
• Experience managing RFQs/RFPs, purchase orders, vendor follow-up, logistics, or other procurement execution activities
• Strong organizational skills with demonstrated ability to manage multiple priorities, details, deadlines, and open actions without losing follow-through
• Comfortable communicating with suppliers and internal stakeholders and escalating issues when needed
• Excellent problem-solving skills with a strong sense of ownership, urgency, and accountability
• Ability to work effectively with diverse stakeholders, including engineering, project delivery, asset management, accounting, legal, and logistics
• Experience with ERP, purchasing, procurement, or project-management systems helpful
• Experience supporting equipment- or project-based procurement is a plus
• Experience with distributed energy resources a plus

This is a great opportunity to have a long-term impact on a fast-paced, private equity-backed growth business. Some of the core virtues embraced by Scales’ employees include:

• Do the Right Thing
• Act Like an Owner
• Hustle
• Demand Results
• Go Together
• Evolve or Disappear

We offer a competitive compensation package and a comprehensive benefits program including medical benefits, paid vacation and holidays, and 401K matching.

About Scale Microgrids

Scale is redefining resilience, with advanced microgrids that go beyond traditional backup power solutions to give businesses the power to adapt and thrive amid all of today’s growing energy challenges. As a vertically-integrated provider of turnkey advanced microgrid systems, Scale combines project design, engineering, and execution expertise with microgrid-as-a-service financing to offer our customers systems that are optimized to deliver maximum value from day one while ensuring ultra-reliable operations and fast time-to-power.

Scale is backed by EQT, a firm with ~$250B in assets, bringing a depth of experience, resources, and capital that will enable Scale to continue pursuing our vision of powering the world with distributed energy. The investment enables Scale to own and operate billions of dollars in distributed generation assets. To learn more about Scale Microgrids, please visit https://www.scalemicrogrids.com.

About EQT

EQT is a leading purpose-driven global investment organization with EUR 246 billion in total assets under management, divided into two business segments: Private Capital and Real Assets. EQT owns portfolio companies and assets in Europe, Asia Pacific, and the Americas and supports them in achieving sustainable growth, operational excellence, and market leadership. To learn more about EQT, please visit https://eqtgroup.com.

Scale strives to attract and retain a workforce that reflects the composition of our customer base and communities. We are committed to providing a work environment that provides everyone with equal access and opportunity to contribute and drive meaningful outcomes. We encourage applicants from all backgrounds to apply and will consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.