Procurement Operations Manager

Collibra; New York (NY); On-site; USD 104,000 - 130,000; Full time

Benefits offered by this job

Bonus potential

Equity for eligible roles

Flex Fund monthly stipend

Pension/401k

Job summary

Collibra's Finance and Procurement team is seeking a Procurement Operations Manager to own P&E and G&A category spend, manage vendor lifecycles, and ensure compliant purchasing and invoicing.

You will partner with P&E, Finance, Legal, IT, HR, and Facilities to optimize Procure-to-Pay processes, drive efficiency, and uphold best-in-class controls across PO management, invoice validation, and contract execution.

Qualifications

• You have 4–7 years of related procurement operations or procurement support experience.
• Experience managing vendor relationships and contract lifecycle processes (intake, review, redline, renewal).
• Solid understanding of procure-to-pay processes, including PO management, 3-way match, and invoice validation.
• Familiarity with P-Card program administration and spend compliance.
• Strong attention to detail with a track record of accuracy in financial or operational processes.
• SaaS background and experience with modern procurement tools is preferred.
• Demonstrated proficiency in leveraging AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to solve business challenges.
• Proficiency in MS Office Suite, including Excel; reporting tools is a plus.
• A bachelor's degree or equivalent related working experience is required.

Responsibilities

• Procurement Operations and category Ownership: Manage category spend across G&A, product, and engineering; serve as primary contact for vendor relationships and spend decisions within these categories.
• Vendor Lifecycle Management: Oversee intake, review, redlining, and renewal to ensure efficient contracts.
• Invoice Validation & Exception Handling: Review and validate invoices, resolve discrepancies, manage exceptions for timely payment.
• P-Card Program Administration: Administer corporate purchasing card program, policy compliance, reconciliation oversight, and guidance.
• Vendor Management & Contract Execution: Lead review and contract execution for vendors with favorable terms.
• Cross-functional Partnership: Collaborate with P&E, Finance, Legal, IT, HR, and Facilities to align procurement operations with business needs.

Skills

Vendor relationships

Procurement operations

P2P processes

PO management & invoice validation

P-Card program administration

AI tools proficiency

MS Excel & reporting tools

SaaS background

Education

Bachelor's degree or equivalent

Tools

Zip

Tropic

NetSuite

DocuSign

Job description

Joining Collibra's Finance and Procurement team

Collibra's Finance team is united by our relentless focus on building trusted business partnerships, solving difficult business challenges, scaling systems and processes for growth, and making a meaningful impact on our business.

We embody our values of "One Collibra" by working, learning, and having fun together; as well as being "Respectfully Direct" with each other. We are passionate about the role finance can play in shaping our business, take full ownership over the work we do, and are driven to get things done. As the Procurement Operations Manager, you will own P&E and G&A category spend, manage the full vendor lifecycle, and ensure operational excellence across purchase order management, invoice processing, and compliance.

The Procurement Operations Manager at Collibra is responsible for

• Procurement Operations and category Ownership: Managing category spend across G&A, product, and engineering functions, acting as the primary point of contact for vendor relationships and spend decisions within these categories.
• Vendor Lifecycle Management: Overseeing the full vendor lifecycle — including intake, review, redlining, and renewal — to ensure contracts are executed efficiently and aligned with business objectives.
• Invoice Validation & Exception Handling: Reviewing and validating invoices, resolving discrepancies, and managing exceptions to ensure timely and accurate payment processing.
• P-Card Program Administration: Administering the corporate purchasing card program, including policy compliance, reconciliation oversight, and employee guidance.
• Vendor Management & Contract Execution: Leading review and contract execution for vendors, ensuring favorable terms and adherence to procurement standards.
• Cross-functional Partnership: Collaborating closely with P&E, Finance, Legal, IT, HR, and Facilities teams to align procurement operations with organizational needs and priorities.

You have

• 4–7 years of related procurement operations or procurement support experience
• Experience managing vendor relationships and contract lifecycle processes (intake, review, redline, renewal)
• Solid understanding of procure-to-pay processes, including PO management, 3-way match, and invoice validation
• Familiarity with P-Card program administration and spend compliance
• Strong attention to detail with a track record of accuracy in financial or operational processes
• Experience with Zip, Tropic, NetSuite, and/or DocuSign is preferred
• SaaS background.
• Demonstrated proficiency in leveraging AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to solve real-world business challenges, drive measurable outcomes, or streamline workflows.
• Proficiency in MS Office Suite, including Excel; experience with reporting tools is a plus
• A bachelor's degree or equivalent related working experience is required
• This position is not eligible for visa sponsorship

You are

• Operationally minded with a strong sense of ownership over process quality and accuracy
• A collaborative partner who builds strong relationships across Finance, Legal, HR, IT, and business teams
• Highly organized and able to manage multiple workstreams and deadlines simultaneously
• A clear communicator who can navigate vendor conversations and internal escalations with professionalism
• Adaptable and comfortable working in a fast-paced, evolving environment
• Proactive in identifying process gaps and motivated to drive continuous improvement

Measures of success

• Within your first month, you will become acclimated to Collibra's procurement systems, vendor portfolio, and key cross-functional stakeholders
• Within your third month, you will own the day-to-day procurement operations for P&E and G&A categories, including vendor lifecycle management, PO release, and invoice validation workflows
• Within your sixth month, you will be operating independently and driving improvements to procurement processes, P-Card administration, and Tier 3 vendor negotiations, with measurable impact on accuracy, compliance, and efficiency

Compensation for this role

The standard base salary range for this position is $104,000.00 - $130,000.00 per year. This position is not eligible for additional commission-based compensation. Salary offers are based on a combination of factors, including, but not limited to, experience, skills, and location.

In addition to base salary, we offer a competitive total rewards package, including bonus potential, equity for eligible roles, a Flex Fund monthly stipend, pension/401k plans, and more.

Benefits at Collibra

Collibra recognizes and values that everyone has different needs, interests, and life goals. We built our benefits program with flexibility in mind to support you and your loved ones through a diverse range of circumstances and life events. These flexible offerings sit on a foundation of competitive compensation, health coverage, and time off. Learn more about Collibra’s benefits.

We create inclusion and belonging through how we onboard, meet, connect, engage, and communicate. Learn more aboutdiversity, equity, and inclusion at Collibra.

At Collibra, we’re proud to be an equal opportunity employer. We realize the key to creating a company with a world-class culture and employee experience comes from who we hire and creating a workplace that celebrates everyone.

With this, we proudly consider qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, pregnancy, sex, gender identity, gender expression, genetic information, physical or mental disability, HIV status, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status or any other legally protected category. If you have a need that requires accommodation, let us know by completing ourAccommodations for Applicants form.