Procurement Manager I

State of Maryland

Baltimore (MD)

Hybrid

USD 80,000 - 110,000

Full time

13 days ago

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Benefits offered by this job

Tuition reimbursement

Telework opportunities

Health coverage

Mass transit access

Paid leave

Holidays

Pension plan

Job summary

The Maryland Department of General Services (DGS) seeks a professional supervisory Procurement Officer within the Office of State Procurement. The role directs sourcing, contract awards, and ensures compliance with state laws, regulations, and policy interpretations.

It also manages staff and provides backup to the Program Manager when needed. Responsibilities include leading pre-bid conferences, posting IFBs/RFPs on eMM, and ensuring MBE compliance.

Qualifications

Bachelor's degree required; seven years of procurement/contracting experience in public or private sector.
Experience soliciting, evaluating, negotiating, and awarding contracts and managing procurement opportunities.
Must interpret and apply procurement laws, regulations, and policies.

Responsibilities

Supervise procurement staff and plan complex sourcing and contract awards.
Provide guidance on COMAR regulations and BPW processes.
Oversee posting of IFBs/RFPs on eMM and maintain solicitation files.
Lead pre-bid activities and MBEs goals; coordinate with PRG.
Evaluate bids for accuracy and responsiveness and advise on awards.
Communicate with agencies, vendors, and the public; draft deficiency notices.

Skills

Staff supervision

Procurement

Contract management

Regulatory knowledge

Leadership

Education

Bachelor's degree

Tools

eMM (eMaryland Marketplace)

BPW/COMAR regs

FMIS

Microsoft Office

Job description

Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities, engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service... Consider joining our team!

This is a Management Service position which serves at the pleasure of the Appointing Authority ("at-will").

GRADE

LOCATION OF POSITION

DGS Office of State Procurement

Baltimore City
301 W. Preston Street
Baltimore, MD 21201

Anne Arundel County
45 Calvert Street
Annapolis, MD 21401

These positions is eligible for a hybrid work schedule.

Main Purpose of Job

This is a professional, supervisory role within the Office of State Procurement. The incumbent oversees and executes procurement sourcing and contract awards while ensuring strict adherence to State laws and regulations. Key responsibilities include providing technical guidance and policy interpretation to agencies, managing a team of Procurement Officers and support staff, and serving as the primary backup to the Program Manager in their absence.

POSITION DUTIES

Duties to include but not limited to:

Staff Supervision & Project Planning: Direct staff in reviewing and modifying agency specifications. Establish realistic contract timelines, including site visits, pre-bid meetings, board dates, and advertising schedules. Define critical contract terms to ensure fair competition.
External Liaison & Records Management: Ensure staff collaborate efficiently with agencies and vendors. Act as the primary liaison on BPW and COMAR regulations. Manage manual and automated procurement record-keeping, archiving, and document retrieval.
Solicitation Development & Posting: Review requisition specifications for clarity. Oversee the creation and posting of IFBs and RFPs on eMM (eMaryland Marketplace), including terms, conditions, line items, and targeted vendor lists.
Pre-Bid Activities & MBE Goals: Monitor staff and submit MBE goal recommendation forms to the Procurement Review Group (PRG). Lead or oversee pre-bid/proposal conferences, issue clarifications/amendments via eMM, and maintain solicitation files.
Bid Evaluation & Award Recommendation: Review staff/committee analyses of bids and proposals for accuracy, responsiveness, and responsibility. Verify vendor references, calculations, insurance, licenses, and MBE compliance. Recommend awards in accordance with COMAR 21 guidelines and assist in resolving protests.
Stakeholder Communication: Ensure prompt responses to inquiries from contractors, state agencies, and the public. Guide staff in drafting deficiency notices and follow-up correspondence to bidders.
Board of Public Works (BPW) Prep: Prepare agenda items and comprehensive backup packages for contract awards requiring BPW approval.
Regulatory Expertise: Maintain an active, up-to-date knowledge of procurement laws, codes, and policies to resolve complex issues within established guidelines

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Seven years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professional's certification or procurement business operations.

Notes:

Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required experience.
Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.
Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.
Candidates may substitute a Doctor of Jurisprudence (JD) degree or a Master's degree in Business Administration for two years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

SELECTIVE QUALIFICATIONS

Applicants must possess the following additional qualification(s) to be considered. Include clear and specific information on your application regarding all qualifications.

Two (2) years of professional experience in Qualifications-Based Selection (QBS) or Architectural and Engineering (A/E) procurement.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.

Experience providing technical interpretation, instruction, guidance and assistance in accordance with State laws and regulations.
Intermediate experience with FMIS, eMMA, Google suite, and Microsoft Office suite is a plus.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
Employees in this classification who have not done so must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State of Maryland offers a generous benefits package that includes: