Procurement Manager

City of Millcreek; Millcreek (UT); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

City of Millcreek is seeking a Procurement Manager to lead the City's procurement and contracting program under the HR-Finance Director. The role establishes citywide purchasing processes, oversees purchase orders, solicitations, contract administration, and compliance with laws, policies, and budgets.

The incumbent trains staff, standardizes procedures, and ensures transparent, efficient procurement across departments.

Qualifications

• Bachelor's degree or higher in business-related field.
• 3–5 years of procurement/contract administration experience.
• Public-sector procurement experience preferred.
• Valid Utah Driver's License.
• Experience with procurement software and eProcurement platforms.

Responsibilities

• Maintain integrity of the public procurement process.
• Develop and administer citywide procurement program and internal controls.
• Oversee Purchasing Card program and vendor negotiations.
• Provide training and guidance to staff on purchases, solicitations, and contracts.
• Manage full PO lifecycle from requisition to payment.
• Prepare and issue IFB/RFP/RFQ and related documents.
• Evaluate bids for compliance and cost/quality.

Skills

Communication skills

Negotiation skills

Contract management

Procurement knowledge

Attention to detail

Microsoft Office

Education

Bachelor's degree in business administration, finance, accounting, supply chain management, procurement

Tools

Procurement software

eProcurement platform

Job description

Opens: Tuesday, September 22, 2026

Closes: Open until filled

Will begin reviewing applications on 9/28/2026

Status: Regular Full-time, Non-Exempt, Benefited

Hiring Range: $42.00---$47.00/hour

Competitive Benefits Package

Under the direction of the HR-Finance Director, the Procurement Manager is responsible for the City's procurement and contracting program. This position establishes consistent Citywide purchasing processes and oversees purchase orders, competitive solicitations, contract administration, disposition of surplus property, and procurement compliance.

The Procurement Manager serves as the primary resource for all City departments and works collaboratively with staff to evaluate existing practices, standardize procedures, provide training and guidance, and ensure City purchases and contracts are conducted efficiently, consistently, and transparently in accordance with applicable laws, City policies, approved budgets, and established procedures.

POSITION(S) SUPERVISED

This position has no supervisory responsibilities.

Essential Job Functions

• Maintain the integrity of the public procurement process.
• Develop, implement, and administer a coordinated Citywide procurement program that establishes consistent processes, responsibilities, approval requirements, documentation standards, and internal controls across all City departments.
• Oversee the City's Purchasing Card program and recommend improvements as needed.
• Serve as the City's primary procurement resource and provide ongoing training, technical assistance, and guidance to employees responsible for initiating or participating in purchases, solicitations, and contracts.
• Manage the full purchase order lifecycle from requisition approval through delivery confirmation and payment authorization.
• Prepare and issue formal solicitations including Invitations for Bid (IFB), Requests for Proposal (RFP), Request for Quote (RFQ), purchase orders, etc.
• Prepare procurement reports, bid tabulations, and award recommendations for review by department leadership and governing boards. Evaluate vendor bids and proposals for technical compliance, pricing, and conformance with specifications.
• Negotiate contract terms, pricing, and delivery schedules with vendors while adhering to procurement statutes and City policies. Administer contracts for performance compliance, handling change orders, vendor disputes, and delivery discrepancies.
• Conduct market research to establish independent cost estimates and identify qualified suppliers for needed goods and services.
• Maintain procurement and contract documentation in compliance with public records laws and City retention requirements.
• Coordinate with department heads and end users to develop clear, competition-promoting technical specifications.
• Ensure all procurement actions comply with federal, state, and local procurement laws, ethics regulations, and grant funding requirements.
• May present purchasing-related items in open public meetings.
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Qualifications

MINIMUM QUALIFICATIONS

• Bachelor's degree from a regionally accredited college or university in business administration, finance, accounting, supply chain management, procurement, or a closely related field.
• Three (3) to five (5) years' of professional experience in procurement, contract administration, finance, or a closely related field required.
• Minimum of three (3) years' experience with public-sector or governmental procurement preferred.
• An equivalent combination of education and experience may be considered.
• Valid Utah Class D Driver's License required.
• Experience with integrated financial management and procurement software required.
• Professional procurement certification, such as Certified Public Procurement Officer (CPPO), NIGP-Certified Procurement Professional (CPPs), Certified Professional Public Buyer (CPPB), or equivalent certification, preferred.
• Considerable experience using the state's eProcurement platform preferred.

Knowledge, Skills, & Abilities

• Articulate specification-writing skills, including the ability to clearly describe requirements without indicating or favoring a preferred brand.
• Excellent communication and negotiation skills
• Effective conflict-resolution skills.
• Conflict-of-interest awareness; the ability to identify and flag potential concerns.
• Considerable knowledge of procurement principles, competitive solicitation processes, various contract types, and sole-source purchases.
• Ability to evaluate existing practices, develop standardized processes and workflows, and identify opportunities to improve procurement efficiency, consistency, compliance, and cost-effectiveness.
• Ability to exercise initiative and independent judgment, work on multiple procurements and deadlines, maintain confidentiality, and work effectively in a busy and often stressful environment.
• Strong attention to detail and the ability to review specifications, solicitations, contracts, supporting documentation, and financial information for accuracy, completeness, consistency, and compliance.
• Proficiency with Microsoft Office and other technology and software used in procurement, contract management, and financial operations.

WORKING CONDITIONS

• Environment: Work is performed primarily in a standard office environment, with occasional travel to City facilities, vendor locations, meetings, training sessions, or conferences. The position generally involves light physical effort and comfortable working conditions.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; sit or stand for pr

olonged periods; occasionally walk, stoop, bend, kneel, crouch, reach, and twist; lift, carry, push, and/or pull light to moderate amounts of weight; operate standard office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and communicate verbally to exchange information.

• Vision: See in the normal visual range, with or without correction, sufficient to review detailed documents, financial information, contracts, and electronic records.
• Hearing: Hear in the normal audio range, with or without correction, sufficient to participate in conversations, meetings, and telephone or virtual communications.
• Attendance/Work Schedule: Regular and reliable attendance is required. The employee is generally expected to work in City offices during normal business hours, with scheduling flexibility subject to Department Head approval. The employee may occasionally be required to work extended hours, including evenings, to attend City Council meetings, procurement proceedings, public meetings, or other work-related activities.