Procurement Manager

Soltage LLC; Jersey City (NJ); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Soltage LLC, based in Jersey City, NJ, is seeking a Procurement Manager to oversee equipment procurement across various solar projects. The role involves managing vendor interactions, tracking inventory, and ensuring compliance with procurement processes.

Applicants should have 5-7 years of experience in procurement within the energy sector and strong skills in vendor management and logistics. This full-time position offers a hybrid work model to balance efficiency and flexibility.

Qualifications

• Experience managing procurement in solar, energy storage, or construction sectors.
• Direct experience with PV modules, inverters, BESS, and transformers.
• Ability to manage competitive RFQ/RFP processes effectively.

Responsibilities

• Oversee procurement of critical equipment and materials for projects.
• Manage vendor relationships and conduct RFQ processes.
• Track inventory and logistics to ensure timely delivery to sites.

Skills

Procurement management

Vendor management

Logistics management

Inventory management

Strong communication

Education

5+ years of procurement/supply chain experience

Background in contract administration

Tools

Excel

Salesforce

Procore

Job description

Company Overview

Soltage is a leader in the development, financing, and operation of distributed utility‑scale solar, storage and solar + storage assets for commercial, industrial, municipal, and utility customers across the United States. Soltage has developed more than 135 solar energy projects, with more than 600 MW total distributed generating capacity in operation or under construction and invested over $1.5 billion to date into the US clean energy sector.

Position Description

The Procurement Manager is a key member of the Project Management team who will own end‑to‑end equipment and materials procurement across Soltage’s entire project portfolio, from early‑stage long‑lead identification through purchase order execution, vendor management, physical inventory custody and site dispatch. The role is a central point of coordination between Development, Engineering, Project Management, and Finance on all third‑party supply decisions and company‑owned equipment movements, and will be a key architect of Soltage’s procurement and inventory process as the company continues to scale.

Job Responsibilities

• Own the long‑lead procurement schedule for all active and near‑term projects.
• Manage procurement of PV modules, inverters, transformers, BESS systems, switchgear, and balance‑of‑plant materials.
• Coordinate with Engineering and Project Management to identify long‑lead items at FNTP and initiate procurement.
• Track all open purchase orders from issuance through delivery and acceptance; elevate any delivery risk to SVP.
• Maintain portfolio‑level PO records including open orders by project, vendor, delivery date, and status.

Vendor Management & RFQ Process

• Manage Soltage’s approved vendor list for key equipment categories; evaluate new vendors against cost, quality, and lead time criteria.
• Run competitive RFQ/RFP processes for equipment and materials where multiple qualified suppliers exist.
• Maintain price benchmarks by equipment type and market; flag deviations from benchmarks to SVP before PO execution.
• Build and maintain vendor scorecards tracking delivery performance, defect rates, and warranty claim history.
• Negotiate pricing, payment terms, and warranty provisions on equipment supply agreements; accelerate to legal on non‑standard terms.

Inventory Management & Logistics Management

• Own and maintain the master inventory ledger for all Soltage‑owned equipment and materials across all storage locations nationwide.
• Conduct or coordinate regular physical inventory counts; reconcile counts against the ledger and resolve discrepancies with Finance and Portfolio Management.
• Assign inventory to projects in coordination with the construction schedule; ensure equipment is released from storage and dispatched to site in alignment with EPC mobilization timelines and NTP windows.
• Manage logistics from storage locations to project sites, including transportation vendor selection, freight coordination, and chain‑of‑custody documentation.
• Track equipment condition at receipt and throughout storage; flag any damage, storage risk, or warranty claim to SVP and Engineering.
• Maintain a real‑time inventory dashboard showing total units on hand, allocated vs. unallocated inventory by equipment type, location, and project assignment.
• Coordinate with Project Management and Finance to ensure inventory movements are reflected accurately in project cost tracking and draw certifications.

Safe Harbor & Compliance Procurement

• Support annual Safe Harbor module and transformer procurement programs, coordinating with Legal and Portfolio Management on contract execution and payment schedules.
• Track Safe Harbor inventory allocation (covered projects, designated equipment and delivery scheduling against contracted delivery requirements) in close coordination with the inventory ledger.
• Ensure procurement and inventory records satisfy compliance and tax documentation requirements as needed.

Contract & Cost Management

• Prepare and execute purchase orders and equipment supply agreements.
• Track equipment costs against project budgets and approved amounts; flag any scope changes or price escalation.
• Coordinate approvals for equipment procurement on financed projects, ensuring all draw conditions related to equipment delivery are satisfied.
• Support preparation of the procurement and inventory sections of reporting packages.
• Manage the implementation of a procurement module, including SOP development and data migration from existing tracking systems.

Experience And Education Requirements

• Minimum of 5 to 7 years of procurement, supply chain, or project controls experience in solar, energy storage, or construction.
• Background in contract administration or legal coordination on equipment supply agreements is preferred.
• Experience in distributed generation or C&I solar at an IPP, developer, or EPC firm is a plus.
• Direct experience procuring major equipment categories: PV modules, inverters, BESS, transformers, or comparable capital equipment.
• Demonstrated experience managing physical inventory across multiple locations, maintaining ledgers, conducting reconciliations, and coordinating logistics.
• Experience coordinating equipment dispatch and logistics to active construction sites.
• Ability to manage competitive RFQ/RFP processes from solicitation through award.
• Familiarity with construction project delivery (EPC, design‑build, or owner‑furnished equipment models).
• Familiarity with ITC Safe Harbor requirements.
• Experience supporting lender draw processes or owner's representative functions on capital‑intensive projects.
• Proficiency with procurement and inventory tracking in Excel; experience with Salesforce, Procore, or ERP systems a plus.
• Strong written and verbal communication.
• Ability to interface with EPC contractors, equipment vendors, logistics providers, lenders, and internal leadership.

Location

This is a full‑time, hybrid position based out of Soltage’s headquarters in Jersey City, New Jersey.

Soltage is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination.