Project Management and Construction Contracts Administrator - Renewable Energy

Soltage; Jersey City (NJ); On-site; USD 80,000 - 100,000; Full time

Job summary

Soltage, located in Jersey City, NJ, is looking for a Construction Contract Administrator to oversee contract administration for multiple projects. This role involves critical tasks such as managing change orders, enforcing schedules, and ensuring compliance with contractual commitments.

The ideal candidate will have a background in construction management along with extensive experience in renewable energy projects and contract interpretation. Join Soltage in contributing to the clean energy sector!

Qualifications

• Minimum of 5 to 8 years of relevant experience in construction contract administration.
• Demonstrated experience issuing formal notices, claims, and managing contract obligations.
• CCM, PMP, or DBIA certification is preferred.

Responsibilities

• Oversee construction contract administration for multiple projects.
• Manage change orders and enforce contractual requirements.
• Prepare lender draw certifications and compliance documentation.

Skills

Construction contract administration

Claims management

Proficiency in contract interpretation

Experience with lender draw certification

Knowledge of renewable energy construction

Education

Bachelor's degree in Construction Management, Civil Engineering, or Business Administration

Tools

Construction management software

Project management tools

Job description

Soltage - Construction Contract Administrator

Company Overview

Soltage is an independent power producer focused on distributed solar and battery storage. Headquartered in Jersey City, New Jersey, the company develops, finances, owns, and operates clean energy assets that serve commercial, industrial, and community customers across the northeast and mid-Atlantic. Soltage has developed more than 150 solar energy projects to date, with more than 600 MW total distributed generating capacity in operation or under construction and invested over $1.7 Billion to date into the US clean energy sector.

Position Description

Soltage’s Project Management team is seeking a Construction Contract Administrator to oversee construction contract administration across the company’s growing portfolio of projects. Reporting to the Senior Vice President of Project Management and working closely alongside Project Managers, this role will be responsible for managing change orders, enforcing contractual schedule requirements, tracking liquidated damages, and administering construction lender draw certifications across up to 30 concurrent projects. The Construction Contract Administrator will serve as the primary point of contact for contract compliance and obligations, ensuring that contractor relationships remain collaborative and productive while maintaining accountability to contractual commitments.

Job Responsibilities

Change Order Management

• Own the change order log across all active construction projects.
• Review incoming COs from EPC contractors for contractual entitlement, schedule impact analysis, and pricing reasonableness.
• Coordinate internal review with project management, engineering, and legal teams; prepare written approval recommendations.
• Track all COs from submission through execution; escalate any open COs without resolution.
• Identify systemic patterns across contractors and flag to department leadership.

Schedule Enforcement

• Own the project schedule protocol across all projects.
• Track contractual milestones against actual performance in real time.
• Issue formal notices to contractors when milestone submission windows are missed.
• Prepare cure notices when contractors fail to meet contract obligations.
• Manage the portfolio-level schedule performance tracker.

Liquidated Damages

• Calculate LD accruals for projects where contractors have exceeded contractual schedule milestones and durations.
• Prepare formal LD notices for delivery.
• Track LD credits and offsets against final payment applications.
• Provide analysis to support SVP decisions on application or waiving of LDs as part of settlement negotiations.

Lender Draw Certification & Reporting

• Prepare and coordinate monthly construction draw certifications for all lender‑financed projects.
• Verify all conditions precedent to each draw are satisfied before certification.
• Manage the lender change order approval workflow by identifying and managing the COs that require lender consent and coordinating within the contract schedule.
• Prepare construction portion of monthly investor and lender reporting packages.

Pre‑Execution Contract Review

• Review draft EPC contracts prior to execution to flag provisions that will be difficult to administer or enforce.
• Provide advisory input to the SVP to ensure contract efficiency and accuracy across the contract negotiation process.

Invoice Review & Payment Recommendation

• Own EPC invoice management after PM approval.
• Confirm that required lien waivers, sworn statements, or other payment condition documents are attached before authorizing payment.
• Issue written payment recommendations to Finance once PM milestone confirmation is received.
• On lender‑financed projects, aggregate approved invoices into the monthly draw request as part of the draw certification process.
• Maintain payment logs that serve as an audit trail for lender compliance and dispute resolution.

Experience and Education Requirements

• Bachelor's degree in Construction Management, Civil Engineering, Business Administration or similar.
• Minimum of 5 to 8 years of construction contract administration, claims management, or owner's representative experience on capital projects.
• Experience in renewable energy construction (preferably solar or battery storage).
• Direct experience managing EPC or design‑build contracts, owner or developer‑side experience is strongly preferred.
• Demonstrated experience issuing formal notices, cure letters, or claims under construction contracts.
• Proficiency reading and interpreting contract terms including schedule of values, milestone definitions, CO entitlement provisions, and LD clauses.
• Experience with construction draw certification processes and lender‑required documentation.
• Familiarity with NYISO, PJM, or ISO‑NE interconnection processes and how utility delays interact with construction contract obligations.
• Experience with tax equity or project finance lender draw processes.
• CCM (Certified Construction Manager), PMP, or DBIA certification.

Location

This is a full‑time, hybrid position based out of Soltage headquarters in Jersey City, New Jersey.

Soltage is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination.