Procurement & Inventory Officer

Careers In Government; Bee Cave (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Texas retirement system (TCDRS)

457(b) deferred compensation plan

Paid vacation and sick/personal leave

Paid holidays

Health and wellness benefits

Professional development and training

Job summary

WTCPUA in Texas seeks an experienced Procurement & Inventory Officer to lead procurement, contract administration, and inventory management.

As the sole procurement professional, you will develop programs, ensure compliant purchasing, and guide departments through the full procurement lifecycle.

Join a public utility serving western Travis and northern Hays Counties with a strong emphasis on transparency and fiscal responsibility.

Qualifications

• Bachelor’s degree in business, public admin, supply chain, procurement, finance, accounting, or logistics.
• Five+ years in public procurement, purchasing, contract administration, inventory, or supply chain.
• Experience managing competitive procurement processes, including solicitation development, proposal evaluation, and contract administration.
• Experience developing or implementing procurement policies, internal controls, or organizational purchasing programs.
• Experience managing vendor relationships, contract performance, and procurement compliance.
• Experience with inventory management systems, controls, warehouse operations, or supply chain processes.
• Experience interpreting and applying applicable procurement laws, regulations, policies, and ethical standards.

Responsibilities

• Plan procurements for goods, services, professional services, and capital projects.
• Develop and manage competitive solicitations, including RFQs, IFBs, RFPs, and other methods.
• Prepare solicitation documents, specifications, evaluation criteria, bid tabulations, and award materials.
• Facilitate evaluation committees and promote fair, ethical procurement practices.
• Manage complex procurements and provide buying guidance across the agency.
• Develop inventory management program including controls, cycle counts, and improvements.
• Draft, negotiate, administer, and monitor contracts, amendments, renewals, and purchase agreements.
• Monitor vendor performance, insurance compliance, and contract closeout.
• Develop procurement and inventory policies, procedures, templates, and workflows.
• Administer procurement and inventory functions within the ERP system.
• Coordinate with Finance regarding inventory valuation, fixed assets, budgeting, and audits.
• Prepare reports, analyses, and Board materials.

Skills

Procurement experience

Contract administration

Inventory management

Vendor management

Regulatory compliance

Education

Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, Procurement, Finance, Accounting, Logistics, or a related field

Job description

Job Summary

West Travis County Public Utility Agency (WTCPUA) is seeking an experienced Procurement & Inventory Officer to lead and administer the Agency’s procurement, contract administration, and inventory management functions.

This position serves as the Agency’s subject matter expert and sole procurement professional, combining strategic oversight with hands‑on administration. The Procurement & Inventory Officer will have the opportunity to build and strengthen Agency-wide procurement and inventory practices while supporting transparent, compliant, and fiscally responsible operations.

WTCPUA is a publicly owned, nonprofit utility providing water and wastewater services to communities in western Travis County and northern Hays County, Texas.

Job Description

The Procurement & Inventory Officer is responsible for administering the full procurement lifecycle, overseeing the Agency’s inventory management program, administering contracts, and ensuring compliance with applicable federal, state, and local procurement requirements.

This position works across the Agency and with vendors, contractors, consultants, and other stakeholders to develop cost-effective, transparent, and compliant purchasing solutions. Although the position does not directly supervise employees, it provides functional leadership for procurement, contract administration, and inventory management activities.

Key Responsibilities Include:

• Plan and administer procurements for goods, services, professional services, construction, capital improvements, technology, fleet, equipment, and operational supplies.
• Develop and manage competitive solicitations, including RFQs, IFBs, RFPs, Requests for Qualifications, cooperative purchasing, and other authorized procurement methods.
• Prepare solicitation documents, specifications, evaluation criteria, bid tabulations, contract award recommendations, and Board agenda materials.
• Facilitate evaluation committees and promote fair, ethical, transparent, and compliant procurement practices.
• Manage complex and high-value procurements and provide purchasing guidance to departments throughout the procurement lifecycle.
• Develop and administer the Agency’s inventory management program, including inventory controls, replenishment practices, physical inventories, cycle counts, and process improvements.
• Draft, negotiate, administer, and monitor contracts, amendments, renewals, and purchase agreements.
• Monitor vendor performance, insurance compliance, contract renewals, and contract closeout.
• Develop procurement and inventory policies, procedures, templates, internal controls, catalogs, and standardized workflows.
• Administer procurement and inventory functions within the Agency’s ERP system.
• Conduct market research, vendor evaluations, purchasing trend analysis, and strategic sourcing initiatives.
• Serve as a procurement and inventory resource to Agency leadership and departments and provide training and guidance.
• Monitor changes in procurement laws, regulations, and industry best practices.
• Coordinate with Finance regarding inventory valuation, fixed assets, financial reporting, budgeting, and audits.
• Prepare reports, analyses, presentations, procurement recommendations, and Board materials.

Requirements

Required Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, Procurement, Finance, Accounting, Logistics, or a closely related field.
• Five (5) years of progressively responsible experience in public procurement, purchasing, contract administration, inventory management, or supply chain management.
• Experience managing competitive procurement processes, including solicitation development, proposal evaluation, contract award recommendations, and contract administration.
• Experience developing or implementing procurement policies, procedures, internal controls, or organizational purchasing programs.
• Experience managing vendor relationships, contract performance, and procurement compliance.
• Experience with inventory management systems, inventory controls, warehouse operations, or supply chain processes.
• Experience interpreting and applying applicable procurement laws, regulations, policies, and ethical standards.

Preferred Certifications

• NIGP Certified Procurement Professional (NIGP-CPP) or Certified Public Procurement Officer (CPPO) certification.
• CPPB, CTCD, CTCM, CPIM, and/or CSCP.

Ideal Candidate

The ideal candidate is an experienced public procurement professional who enjoys both building programs and managing the day‑to‑day work necessary to make them successful. The successful candidate will demonstrate sound judgment, strong communication and negotiation skills, attention to detail, integrity, initiative, and the ability to build trusted relationships across an organization.

The position is especially well suited for someone who enjoys improving processes, solving complex procurement challenges, advising organizational leaders, and influencing positive change without relying on formal supervisory authority.

Special Instructions

Candidates selected for further consideration may be required to provide verification of education, professional certifications, licenses, and employment history.

Information submitted as part of the application and recruitment process may be subject to disclosure under the Texas Public Information Act.

WTCPUA is an Equal Opportunity Employer.

Why Join WTCPUA?

This is a unique opportunity to take ownership of a critical Agency-wide function and help shape the future of procurement, contracting, and inventory management within a growing public utility.

As WTCPUA’s sole procurement professional, you will have the opportunity to strengthen procurement practices, develop standardized processes and internal controls, improve inventory management, advise leadership and departments, and lead procurements that directly support essential water and wastewater services and infrastructure.

WTCPUA offers a competitive employee benefits package that includes:

• Medical, dental, and vision coverage
• Retirement through the Texas County & District Retirement System (TCDRS)
• 457(b) deferred compensation plan
• Paid vacation and sick/personal leave
• Paid holidays
• Employee health and wellness benefits
• Professional development and training opportunities
• Additional voluntary benefits

WTCPUA is committed to Willingness, Transparency, Commitment, Performance, Unity, and Adaptability and to building a knowledgeable, accountable, and engaged workforce that can support the Agency and the communities we serve.