Procurement & Inventory Coordinator

Texas Organ Sharing Alliance; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Texas Organ Sharing Alliance is seeking a full-time Procurement and Inventory Coordinator in Austin, TX. The role involves managing surgical recovery logistics, ordering supplies, and overseeing the safe preservation of organs. Strong communication, organizational, and clinical skills are essential.

Candidates should hold a medical degree or equivalent with experience. This position requires occasional travel and compliance with safety protocols. Join TOSA in making a difference through organ donation.

Qualifications

• 1 year experience as a certified medical professional.
• Ability to demonstrate clinical and problem-solving skills.
• Valid driver's license and proof of automobile insurance.

Responsibilities

• Coordinate surgical removal and preservation of organs.
• Oversee inventory and purchasing of medical supplies.
• Ensure compliance with safety and quality plans.

Skills

Teamwork

Analytical skills

Organizational skills

Problem-solving

Communication skills

Education

Certified medical professional or associate’s degree

Job description

Job DetailsJob Location: Northern Region - Austin, TX 78731Texas Organ Sharing Alliance (TOSA), founded in 1975, is one of 57 federally designated Organ Procurement Organizations (OPOs) in the United States. TOSA is committed to a mission of saving lives through the power of organ donation by providing organ donation and recovery services to Central and South Texans wishing to donate, and to those waiting for a life‑saving organ transplant. Recognized as a Top Employer, TOSA has staff members in Austin, San Antonio, and McAllen.

Job Summary

The Procurement and Inventory Coordinator is accountable for all activities related to the surgical recovery and safe preservation of organs from donors at TOSA’s recovery center. This includes, but is not limited to, operating room logistics & communication, ordering & maintaining procurement supplies, and organ preservation & packaging. The coordinator must possess a variety of medical and social skills in addition to the ability to work independently and make critical decisions in a highly stressful environment.

Work Schedule

The Procurement and Inventory Coordinator is a full‑time exempt position. Normal office hours are 8 a.m. to 5 p.m., Monday through Friday. The employee may occasionally have to work evenings or weekends, as needed. This position requires installation and use of a company‑approved location tracking application during work‑related travel and while performing duties at off‑site locations.

Essential Job Functions

• Provides coordination of all activities involved with the surgical removal, preservation, and packaging of organs recovered for transplant or research at TOSA’s recovery center.
• Serves as the primary clinical supply purchasing agent and ensures inventory of clinical supplies and equipment purchased at optimum pricing.
• Develops and maintains an effective inventory and par level of clinical supplies including ordering, receiving, stock rotation procedures, and placement into stock.
• Establishes a material management control system to minimize waste and ensure optimal efficiency.
• Oversees clinical equipment and instrument preventative maintenance program to ensure all equipment and instruments are in good working order and record‑keeping is accurate and timely.
• Responsible for the maintenance and safety of procurement equipment and supplies.
• Coordinates the restocking and distribution of clinical supplies to regional offices.
• Oversees expired or recalled supplies and removes from inventory or coordinates the removal for remote supplies.
• Ensures appropriate discard of biohazard waste including discarded organs, tissues, blood, and typing materials and maintains appropriate documentation.
• Demonstrates and adheres to principles of aseptic techniques.
• Procures organs for research according to established protocols.
• Communicates all pertinent information to organ placement staff and transplant centers.
• Consults/updates the Administrator On‑Call regarding clinical and technical aspects of authorization, organ donor evaluation, management, and organ allocation.
• Completes/updates all data entry in a timely manner to include but not limited to TOSA’s donor information and OPTN records.
• Compliance with TOSA’s Safety, Quality, and Multicultural Organizational Plans.

Additional Responsibilities

• Participates in interdisciplinary quality meetings and post‑donor review with team members and appropriate management staff.
• Performs hospital rounds as assigned.
• Reviews hospital data in a timely manner as required.
• Participates with Hospital Development staff in the development of hospital policies, procedures and protocols related to organ donation and recovery and strategies for increasing organ donation.
• Participates in education and training programs for hospitals, transplant programs, and the public.
• Establishes and maintains effective working relationships with all levels of TOSA staff, hospital staff, and transplant center staff.
• Acts as liaison to tissue/eye agencies regarding donation.
• Assists in transporting and maintaining all equipment and supplies before and after donor cases.
• Performs other duties as required.

Qualifications & Requirements

• Certified medical professional or associate’s degree with a minimum of 1 year experience. Other candidates will be considered if they possess knowledge or skills not currently present in the organization or skills judged necessary and beneficial to the organization’s stated mission.
• Demonstrate teamwork, clinical, analytical, organizational, problem‑solving, and communication skills in a high‑stress environment.
• Working knowledge of standard office equipment (computer/fax/copier).
• Valid driver's license and proof of automobile insurance.
• Possesses a reliable personal automobile.
• Physical requirement includes the ability to lift at least 50 lbs.
• Travel by company or personal automobile or commercial/charter aircraft required.
• Makes and maintains confidentiality regarding all patient and other confidential information.