Procurement & Financial Controls Specialist

University of Wisconsin-Madison; Madison (WI); On-site; USD 28,000 - 40,000; Full time

Job summary

The Wisconsin State Laboratory of Hygiene Purchasing/Accounts Payable Team provides fiscal support to 6 major divisions and over 60 sub-departments with annual expenses exceeding $66 million. This position will utilize three systems including Workday and 2 Enterprise Resource Programs; Acumatica and Jaggaer SHOPUW+, for the acquisition, review and follow up on approximately 68,000 transactions.

UW-Madison staff training on State of WI and UW procurement regulations, Workday, Acumatica and

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Strong attention to detail as demonstrated by application method.
• Experience using Microsoft Excel and other Microsoft Office Applications.

Responsibilities

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit.
• Reallocates expenses to appropriate funding strings.
• Audits or reconciles original purchase documents with payments.
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies.
• Creates general reporting for transactions.
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences.
• Reviews transaction processing internal controls and recommends policies and procedures.
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Excel / Office

Education

HS Diploma or equivalent

Tools

Workday

Acumatica

SHOPUW+

Job description

The Wisconsin State Laboratory of Hygiene Purchasing/Accounts Payable Team provides fiscal support to 6 major divisions and over 60 sub-departments with annual expenses exceeding $66 million. This position will utilize three systems including Workday and 2 Enterprise Resource Programs; Acumatica and Jaggaer SHOPUW+, for the acquisition, review and follow up on approximately 68,000 transactions.

UW-Madison staff training on State of WI and UW procurement regulations, Workday, Acumatica and