Procurement Coordinator III - Per Diem - HUP

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

Penn Medicine in Philadelphia seeks a Procurement Coordinator III to lead donor organ offer management across heart, lung, liver, kidney, pancreas and VCA programs. You will collaborate with Gift of Life, UNOS, and transplant surgeons to optimize organ allocation and outcomes.

You will supervise Procurement Coordinators I/II, participate in onboarding, ensure 24/7 coverage, and uphold OPTN regulatory standards while coordinating the donor-recipient matching and the clinical workflow for

Qualifications

• Bachelor of Arts or Science is required.
• Master of Arts or Science is required.
• 2+ years OPO or transplant hospital experience is required.

Responsibilities

• Coordinate deceased donor transplant organ offers – heart, lung, kidney, liver, pancreas and VCA.
• Present suitable organ offers to the procurement team for recipient matching of waitlisted patients.
• Assist with clinical documentation and interdisciplinary handoffs per OPTN requirements; ensure regulatory compliance.
• Lead and support on-boarded Procurement Coordinator I/II; act as liaison to supervisor and transplant teams.
• Maintain 24/7 coverage for organ offers and coordinate with Gift of Life Donor Program, UNOS and transplant surgeons.

Education

Bachelor of Arts or Science

Master of Arts or Science

2+ years OPO or transplant hospital experience

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

The Procurement Coordinator III coordinates care for patients with end-stage organ failure at the time of donor organ offer through the admission for transplantation or decline of the organ offer. The Procurement Coordinator III has mastered the role, and as such, serves as a lead to Procurement Coordinator I/II. They possess a special expertise in organ allocation and donor‑recipient matching who work to optimize the acceptance of organs for transplantation and support quality transplant outcomes for patients with end-stage organ failure. They are responsible for managing the process of donor organ placement for the Penn Transplant Institute solid organ transplant programs including heart, lung, liver, kidney, pancreas, and VCA in collaboration with the local Organ Procurement Organization, (Gift of Life Donor Program), the United Network for Organ Sharing and its affiliate members, the Transplant surgeons, and members of the Penn transplant teams. The procurement coordinator takes first call (DonorNet) for organ offers and accepts or declines the offers based on a protocol and /or discussion with the transplant surgeon or his designee. The Procurement Coordinator organizes all aspects of the recipients OR procedure. The procurement team covers 24 hours a day, 7 days a week. This individual serves as an integral member of the transplant team in supporting donor‑recipient matching and ensuring regulatory compliance with allocation and documentation. The procurement coordinator complies with all regulations and standards set forth by transplant regulatory agencies, accrediting bodies, The Penn Transplant institute, and UPHS.

Responsibilities

Procurement Coordination Coordination of deceased donor transplant organ offers – heart, lung, kidney, liver, pancreas and VCA Clinical screening deceased donor organ offers, utilizing patient demographics, past medical, surgical and social history, laboratory and diagnostic test results and transplant program clinical criteria using the 30-min required timeframe established by the Organ Procurement and Transplantation Network (OPTN) Present potentially suitable organ offers to the procurement coordinator II-III, transplant surgeon and/or physician for recipient matching of waitlisted patients Collaborates with the transplant surgeon and other team member to determine donor and recipient suitability Generate test match runs upon request and provide results to the live donor team for end-chain live donor screening Serve as second person to verify recipient blood type for new and waitlisted patients. Acts as the first call person for DonorNet organ offers during scheduled shifts to provide continuous coverage 24/7 Initiate and participate in clinical documentation and interdisciplinary handoffs using practices, documentation systems and adherence to OPTN requirements Document transplant program interest and organ offer declines using clinically relevant refusal codes in accordance with OPTN policy Interpret laboratory testing to assess donor : recipient matching including infectious disease serologic testing, COVID testing and associated cycle threshholds, imaging and diagnostics Review and educate transplant candidates regarding donor parameters that require patient authorization prior to organ acceptance and patient transplantation Request donor management suggestions (laboratory, diagnostics, medications, etc,) in accordance with programmatic clinical protocols Patient notification to facilitate patient transportation, translation services, emergent patient mobilization to HUP, directions, changes in timing, emotional and logistical support, etc. Case notification – coordination of all consultant services, clinical support, perioperative scheduling, unit-based communications, directing provider admission orders, research etc. Facilitate clinical screening for end-chain live donor in live donor kidney transplants Import kidney offers per protocol and work in conjunction with Transplant Surgeon for acceptance Facilitate organs on pump cases (heart, lung, & liver) in addition to traditional cases Coordinate Normothermic Regional Perfusion cases for abdominal and thoracic teams Age Specific Coordination Adult Patients o Recognizes need for patient to maintain control of plan o Recognizes various roles and responsibilities of patient. Teaches through reasoning and thorough explanation Elderly Patients o Recognizes physiologic changes and impact on care o Considers impact on changes in patient life in planning care Quality Assessment and Performance Improvement (QAPI) Participates the PTI QAPI program efforts to support patient outcomes and ensure alignment with regulatory requirements Documents practice according to policies and procedure for the PTI and organ programs Abides by procurement workflows to support the capture of key data elements to meet reporting needs Evaluate processes for organ offer management and assists in assessing and planning for improvement in organ procurement processes and practices Communication Communicates effectively and appropriately with co-worker, supervisors and other hospital employees in order to maintain good working relationships/partnerships Preserves confidentiality, privacy and dignity of patients and visitors, according to HUP policy Acts as a consultant to the patient/family and multidisciplinary staff Anticipates probable patient/customer physical and emotional needs are met Communicates and responds with empathy to patient, families and other staff members. Communicate and works collaboratively with Gift of Life Donor Program, other nationals OPO’s and UNOS Acts as a consultant to OPO’s Patient Safety Participates in Entity and Department wide initiatives for Patient /Employee safety Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position Education Function as a resource to health care professionals and the general public to provide education about organ allocation and transplantation Evaluate own clinical performance, in conjunction with immediate supervisor, and seeks appropriate continuing education. Lead Responsibilities Participate in the interview process for new Procurement Coordinator positions Assist with onboarding, training, and continued development of Procurement Coordinator I/II Contribute to planning goals and objectives for the department and assist in coordinating activities and programs coordinating activities and program Act as liaison and intermediary between Procurement Coordinators and supervisor Serve as a resource for the facilitator in coordinating daily assignments and managing call-outs Assists staff in resolving difficult patient situations or complaints May be asked to temporarily oversee all manager functions of the Procurement Coordinators in the event of the manager’s absence.

Credentials

• Emergency Medical Technician
• Emergency Medical Technician
• Cert Clin Transplant Coord (Required)
• CCTC or CPTC with 18mos of job acceptance

Education or Equivalent Experience

• Bachelor of Arts or Science (Required)
• Education Specialization:Equivalent Experience:
• Master of Arts or Science
• Education Specialization:Equivalent Experience:2+ years OPO or transplant hospital 2+ years In Procurement Coordinator II position

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.