Procurement Coordinator-Contractor; Supply Chain, 2nd Shift (Remote/Hybrid)

TRIMEDX; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Procurement Coordinator to join their team. This role involves procuring parts and services essential for maintaining clinical engineering equipment, ensuring timely processing of requests, and supporting the Operations team. The ideal candidate will have a customer-centric approach, strong organizational skills, and the ability to thrive in a dynamic environment. With a hybrid work model, this opportunity allows for flexibility while ensuring impactful contributions to the clinical asset management program. If you are passionate about making a difference in healthcare, this role is for you.

Qualifications

• Minimum of 1-year relevant work experience; purchasing or supply chain preferred.
• Strong written and verbal communication skills.

Responsibilities

• Review and prioritize requests based on urgency and critical need.
• Create and submit POs to a supplier following approved procedures.
• Communicate with suppliers and reconcile invoices with agreements.

Skills

Customer service skills

Interpersonal skills

Microsoft Office applications

Problem-solving

Organizational skills

Education

Associate degree in related field

Bachelor’s degree

Job description

If you are wondering what makes TRIMEDX different, it's that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other — We hope you will join our team! Find out more about our company and culture here .

The Procurement Coordinator contractor will procure parts and services needed to maintain clinical engineering equipment for TRIMEDX clients. The Coordinator is responsible for prioritizing requests based on defined criteria, creating and itemizing purchase orders, purchasing from approved suppliers, and ensuring purchase orders are processed timely for receipt and payment. The Coordinator is customer-focused and proactively provides support and solutions for our Operations team and TRIMEDX clients. This role will ensure requests are processed timely, comply with the Supply Chain strategy, and deliver on time to support the success of our clinical asset management program.

Contractor: This role is for a Contractor, for a fixed duration of time, and will be contracted through our third-party vendor partner agency.

Hours:

Indianapolis: 11:30 am to 8:00 pm EST, (30 min lunch) Monday through Friday

Charlotte: 11:00 am to 8:00 pm EST, (1 hr lunch) Monday through Friday

Location: Indianapolis, Indiana region; our Central (Corporate) Office is located on the northwest side of Indianapolis. This position is Hybrid: a mix of remote work from home & 1 day per month in-office/as necessary. We are seeking candidates in the central Indiana region, within 100 mile radius of Indianapolis.

Also, can be located in the Charlotte, North Carolina region. This position is remote work from home for candidates within approximately 100 mile radius of Charlotte.

Responsibilities

• Review and prioritize requests based on urgency and critical need; follow the life cycle of a requisition from request to delivery and receipt.
• Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed.
• Communicate with suppliers and utilize shipping websites to gather tracking information or relevant documentation; reconcile with timeframes submitted by technicians and take action to ensure timely delivery and receipt.
• Communicate exceptions or delays to technicians and provide timely follow-up on order inquiries.
• Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings.
• Answer technician questions concerning procurement policies and procedures; handle complex issue resolution with support from peers and manager.
• Support technicians and suppliers with part identification, urgent orders, and order updates.
• Review and update the purchase order with accurate core exchange and return information.
• A supervisor may assign ad hoc responsibilities based on business needs.
• All other duties as assigned.

Skills and Experience

• Minimum of 1-year relevant work experience; purchasing or supply chain preferred.
• Customer service experience preferred.
• Experience in healthcare industry preferred.
• Positive, team player, strong interpersonal skills; proven ability to efficiently prioritize tasks to deliver results.
• Strong customer centric mentality and customer service skills.
• Well organized and able to adapt to change.
• Strong written and verbal communication skills; vocalize issues and solutions proactively.
• Intermediate knowledge of Microsoft Office applications.
• Must be willing to work a non-traditional schedule, as needed during any open hours of the department.

Education and Qualifications

• Associate degree in related field or equivalent experience; Bachelor’s degree preferred.

TRIMEDX is an Equal Opportunity Employer. Drug-Free Workplace.

Because we are committed to providing a safe and productive work environment, TRIMEDX is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all TRIMEDX and Customer property or during working/on-call hours.