Procurement & Contracts Specialist

Richland County Recreation Commission; Columbia (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Richland County Recreation Commission seeks a Procurement Specialist to support procurement and contract administration for goods, services, and construction-related purchases. You will process requisitions, bids, and vendor communications while ensuring compliance with applicable regulations and internal policies.

The role collaborates with the Construction Manager and internal teams to obtain timely, cost-effective, and compliant procurements, including inventory and contract record

Qualifications

• Knowledge of procurement, purchasing, inventory-control, contract-administration, and vendor-management practices.
• Knowledge of purchasing documentation (requisitions, PO, quotes, bids, invoices, receiving records).
• Knowledge of accounting, budgeting, recordkeeping, and reconciliation practices related to purchasing.
• Knowledge of federal/state/local procurement requirements including SC Consolidated Procurement Code.
• Experience with construction materials/procurement is preferred.
• Skills in obtaining and comparing vendor quotes, organizing procurement files.
• Proficiency in written and verbal communication.
• Ability to use computers and procurement/inventory/financial software.

Responsibilities

• Assists Construction Manager with procurement activities for construction projects, maintenance operations, goods, commodities, equipment, supplies, services, and professional services.
• Prepares, processes, and maintains purchase requisitions, purchase orders, bid documents, RFQs, RFPs, invitations for bids, contracts, amendments, vendor correspondence, and related procurement records.
• Solicits quotations and bids from vendors in accordance with RCRC policies and applicable requirements.
• Reviews procurement requests for completeness, funding availability, required approvals, and compliance with procedures.
• Assists with evaluating vendor qualifications, price quotations, bids, proposals, references, and other materials.
• Supports the administration of contracts by maintaining contract files, monitoring dates/renewals, and assisting with amendments/closeout.
• Maintains accurate purchasing, procurement, inventory, property, and contract records.
• Assists with inventory, property-book, and equipment-control activities.
• Coordinates with vendors and internal departments to address ordering issues and delays.
• Assists with invoice reviews and receiving documentation to verify order compliance.
• Researches product availability, pricing, and procurement methods; provides findings to Construction Manager.
• Assists in preparing procurement reports, cost comparisons, and supporting documentation.
• Guides staff on procurement procedures, timelines, and methods.
• Ensures compliance with policy and regulations; supports minority/local vendors.
• Participates in meetings and projects related to procurement and vendor management.
• Drives to facilities and vendors as needed.
• Performs other related duties as assigned.

Skills

Procurement knowledge

Vendor management

Contract administration

Documentation & records

Microsoft Office

Education

Associate degree in business administration or related field

Tools

Procurement systems

Inventory systems

Financial systems

Job description

Richland County Recreation Commission seeks a Procurement Specialist to support procurement and contract administration for goods, services, and construction-related purchases. You will process requisitions, bids, and vendor communications while ensuring compliance with applicable regulations and internal policies.

The role collaborates with the Construction Manager and internal teams to obtain timely, cost-effective, and compliant procurements, including inventory and contract record