Procurement Contracts Manager (Administrative Officer 2)

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); On-site; USD 70,000 - 95,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Procurement Contracts Manager in the Budget Division, Bureau of Fiscal Management, Harrisburg. The role focuses on coordinating procurement activities, ensuring compliance, and guiding program offices through complex purchasing needs.

The position offers telework options part-time and a standard Monday–Friday schedule. It supports the Department of Revenue and requires experience in procurement, budgeting, and office management, with a relevant

Qualifications

• One year as an Administrative Officer 1 or
• Three years of progressive office management, budgeting, or procurement experience with a bachelor's degree
• Any equivalent combination of experience and training

Responsibilities

• Coordinate procurement activities, develop documents, and support program offices with guidance
• Review procurement requests and documentation for compliance with laws and policies
• Communicate with vendors to resolve submission issues and clarify requirements
• Maintain procurement records, logs, and system entries for audits and reporting
• Provide technical guidance, review documents, and assist with onboarding and training new staff
• Support data gathering for cost analysis, performance monitoring, and continuous improvement

Skills

Procurement experience

Budgeting experience

Office management

Communication skills

Education

Bachelor's degree

Job description

As a Procurement Contracts Manager with the Budget Division of the Bureau of Fiscal Management, you will take on meaningful work that keeps agency operations moving forward. This role offers a chance to support programs, improve processes, and ensure successful procurement outcomes. You will grow your skills while helping staff navigate complex purchasing needs. Bring your attention to detail and dedication to a position that truly makes a difference.

This position supports the Department of Revenue by coordinating and completing both routine and complex procurement work. The role helps ensure clear, accurate, and compliant purchasing and contract activities across multiple systems and programs. As a Procurement Contracts Manager, you will perform the following duties:

• Procurement Coordination: Coordinate procurement activities, develop documents, and support program offices with accurate and timely guidance
• Compliance Review: Review procurement requests and documentation to ensure alignment with laws, directives, and department policies
• Vendor Communication: Communicate with vendors to resolve submission issues, clarify requirements, and support smooth procurement processes
• Record Management: Maintain procurement records, tracking logs, and system entries to support audits and reporting needs
• Staff Support: Provide technical guidance, review documents prepared by others, and assist with onboarding and training new staff
• Process Improvement: Support data gathering for cost analysis, performance monitoring, and continuous improvement efforts

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are: Choice of 7:30 AM-4:00 PM with a 60-minute lunch or 8:00 AM-4:00 PM with a 30-minute lunch, Monday - Friday.
• Telework:You may have the opportunity to work from home (telework) part-time, two days per week in office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must abide by the prohibition guidelines and refrain from gambling in Pennsylvania casinos, or any casino outside of Pennsylvania with the same owners.
• You must have one year of Commonwealth procurement experience, or three years of non-Commonwealth procurement experience.
• You must be able to perform essential job functions.

Legal Requirements

• This position will have access to Federal Tax Information (FTI) and is subject to the provisions of IRS Publication 1075 (Pub 1075) which requires you to pass an enhanced background check prior to beginning employment. Under Pub 1075, acceptance of a conditional offer of employment will require submission to and approval of satisfactory criminal history reports, including but not limited to: a fingerprint-based federal records check; a PA State Police clearance; a check of local law enforcement agencies where you have lived, worked, and/or attended school within the last five (5) years; and a citizenship/residency verification.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.