Procurement & Contracts Assistant: Detail‑Driven Admin & Compliance

Oakland-Housing-Authority; Oakland (CA); On-site; USD 92,000 - 102,000; Full time

Job summary

The Oakland Housing Authority seeks a Procurement & Contracts Assistant to support procurement, contracting and compliance activities in Oakland, CA. This project-based role (up to 36 months) involves processing purchase orders, maintaining files, and assisting Contracts Specialists with routine tasks.

Minimum qualifications include three years in procurement or related work and an associate or bachelor’s degree in business. A valid CA driver’s license and bilingual skills are a plus.

Qualifications

• Three years of procurement or buyer related experience.
• Associate’s or bachelor’s degree in business administration or related field.
• Valid California driver’s license required; insurability maintained.

Responsibilities

• Receives and analyzes purchase requisitions for compliance and accuracy.
• Maintains procurement records accurate, current, and complete.
• Proofreads specifications, bids, and purchase orders for completeness.
• Maintains vendor mailing lists and supports solicitations.
• Assists in postings, bidder conferences, and vendor outreach.
• Prepares procurement documents and contract-related letters.

Skills

Procurement

Recordkeeping

Data entry

Communication

Attention to detail

Education

Associate's degree in business administration

Bachelor's degree in business administration

Tools

Yardi PayScan

Financial systems

Job description

The Oakland Housing Authority seeks a Procurement & Contracts Assistant to support procurement, contracting and compliance activities in Oakland, CA. This project-based role (up to 36 months) involves processing purchase orders, maintaining files, and assisting Contracts Specialists with routine tasks.

Minimum qualifications include three years in procurement or related work and an associate or bachelor’s degree in business. A valid CA driver’s license and bilingual skills are a plus.