Procurement Clerk

Kratos Defense and Security Solutions; Birmingham (AL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Life/AD&D & Short/Long Term Disability

401(k) Savings Plan

Employee Stock Purchase Plan

Paid Time-Off

Holidays

Education Reimbursement

Job summary

Kratos Defense and Security Solutions in Birmingham, AL is seeking a Procurement Clerk to support the Sr. Procurement Analyst in procuring materials, components, and services in accordance with procedures and regulations.

You will interface with program management and suppliers daily, manage the procure-to-pay process, and handle high-volume purchase orders across programs. Responsibilities include PO placement, bid preparation, invoice reconciliation, and collaboration with Accounts Payable.

Qualifications

• Must be a U.S. citizen.
• Must be able to obtain and maintain a government Secret security clearance.
• 2+ years of relevant Procurement experience.
• Excellent verbal and written communication skills.
• Excellent negotiation skills.
• Ability to work with minimal supervision.
• Strong organizational skills and vendor relationship management.
• Direct experience with spreadsheet applications.
• Knowledge of FAR/DFARS/NAICS.

Responsibilities

• Interface with program management and suppliers daily.
• Oversee procure to pay process for respective suppliers and communicate order status.
• Place POs of medium to high complexity and manage high volume across programs.
• Follow up on open purchase orders, quotes and updates to meet dates.
• Solicit and award purchase orders per contract requirements.
• Assist Accounts Payable with invoices and resolve discrepancies.
• Prepare purchase orders from compiled information and verify specifications.
• Source prices and specifications from catalogs, internet, and suppliers.
• Prepare invitation for bid and distribute to suppliers for posting.
• Record prices, deliveries, and items purchased.

Education

HS diploma or equivalent

Degree in related field

Active security clearance

Job description

GENERAL JOB SUMMARY

The Procurement Clerk is responsible for providing support to the Sr. Procurement Analyst in the procurement of materials, components, supplies, and services for the company in accordance with established corporate procedures, contract requirements and acquisition regulations.

ESSENTIAL JOB FUNCTIONS

• Interface and communicate with program management and suppliers daily.
• Oversee procure to pay process for respective suppliers including inbound logistics and supporting documents while communicating status of orders to the ordering department.
• Ability to place a PO of medium to high complexity and process a high volume of POs across various programs within the business unit.
• Organize and continuous follow up around open purchase orders, quotes, and updates to meet target dates and deliverable.
• Solicit and award purchase orders consistent with the requirements of the contract.
• Work out invoice discrepancies; assist Accounts Payable with invoices as needed.

Other Job Functions

• Compile information and records to prepare purchase orders.
• Verify specifications of purchase requests.
• Get prices and specifications, consulting catalogs, internet, and suppliers.
• Prepares invitation of bid and mails to supplier firms for public posting,
• Compiles and records prices, deliveries and items purchased.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITY

There are no supervisory responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Tolerance for Stress, Ambiguity and Change – Demonstrates flexibility in applying different approaches to changing work demands.
• Cross Team Collaboration – Ensures integration and cooperation across organizational boundaries.
• Communications Effectively for Influence – Writes, speaks, listens, and presents information effectively and persuasively across communication settings. Asserts own ideas and persuades others to commit to action.
• Customer Focus/ Value Creation – Responds to customer’s needs in a manner that provides added value.
• and generates significant customer satisfaction.
• Negotiation Skills – Negotiates or mediates sound agreement in business or organizational situations where there is disagreement or difference in interests.
• Planning and Organization – Systematically identifies issues to be addressed and plans a course of action for self and others to ensure the accomplishment of specific task objectives.

EDUCATION AND EXPERIENCE

Minimum Qualifications

• Must be a U.S. citizen.
• Must be able to obtain and maintain a government Secret security clearance.
• HS diploma or equivalent
• 2+ years of relevant Procurement experience.
• Excellent verbal and written communication skills.
• Excellent negotiation skills.
• Ability to work with minimal supervision.
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships.
• Direct experience with spreadsheet computer applications
• Knowledge of FAR/DFARS/NAICS

Preferred Qualifications

• DoD procurement experience and knowledge of Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement (FAR/DFARS)
• Degree in related field (Associate Degree or B.Sc. in Logistics, Purchase and Supply, Business Administration or related fields are typically preferred)
• Active security clearance

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS

This position is required to work predominately in an office setting. Entry to laboratory environment will require us of PPE.

Physical rquirements include the ability to:

• Perform work utilizing a computer for extended periods of time
• Sit or stand for extended periods of time without being able to leave the work area.
• Climb stairs in performing the work
• Walk for reasonable distances in performing the work.

Travel

Limited travel.

JOB BENEFITS

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Affec­tive Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

Disability Accessibility Accommodation

If you require an accommodation to navigate or apply to our careers site, please send your request to [e-mail] or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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