Procurement Buyer

Insco Distributing, Inc.; San Antonio (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Insco Distributing, Inc. is seeking a Procurement Buyer to forecast and purchase merchandise for multiple branches. The role emphasizes evaluating suppliers, negotiating costs, and ensuring seamless order-to-invoice processes.

Ideal candidates will have HVAC product knowledge, MRP experience, and proficiency with Epicor Prophet 21 and DSX forecasting in a dynamic team environment.

Qualifications

• High school diploma or equivalent.
• Bachelor’s Degree preferred.
• APICS CPIM preferred.
• Minimum of 3 years of working MRP experience.
• Familiar with HVAC vendors and suppliers.

Responsibilities

• Search and evaluate suppliers on price, quality, service, availability, reliability, and selection.
• Evaluate suppliers based on cost, quality, service, availability, reliability, and selection variety.
• Examine catalogs and industry publications to find suitable suppliers.
• Prioritize forecasting load and purchase order creation to meet schedules.
• Ensure transactions flow from order entry through invoice payment.
• Negotiate quotes to maximize value and balance cost with quality.
• Maintain awareness of current market conditions and new suppliers.
• Recommend changes to management and internal customers.
• Establish foreign and domestic suppliers as needed.
• Respond promptly to branch needs and feedback to improve service.

Skills

Procurement knowledge

Microsoft Office Suite

Epicor Prophet 21

DSX forecasting

Excellent written and oral skills

Independent work

Mathematical skills

Education

High school diploma or equivalent

Bachelor’s Degree Preferred

APICS CPIM preferred

Tools

Epicor Prophet 21

DSX forecasting

Job description

Position Summary:

The Purchasing Buyer Representative is responsible for forecasting and purchasing merchandise or commodities for Insco branches.

Job Description

TITLE: Procurement Buyer

FLSA Classification: Non-Exempt

Department: Procurement

Rev Date: 8.27.2025

Reports to: Director of Procurement

Position Summary:

The Purchasing Buyer Representative is responsible for forecasting and purchasing merchandise or commodities for Insco branches.

Essential Duties and Responsibilities:

• Search and evaluate good suppliers on multiple criteria such as price, quality, service support, availability, reliability, selection, etc.
• Evaluate suppliers based on cost, quality, service, availability, reliability, and selection variety.
• Examine catalogs, industry and company publications, trade journals, commerce publications and directories in order to find the right suppliers.
• Prioritizes and manages forecasting load/purchase order creation to meet various schedules and objectives.
• Ensure transactions are managed in a seamless process from order entry through invoice payment.
• Utilizes practices such as quote analysis, negotiation, and partnering to ensure maximum value for expenditures.
• Evaluates competitive quotations and negotiates agreements that achieve the lowest cost for materials balanced against optimum quantity, quality and on-time delivery.
• Maintain awareness or current market conditions, new products, and supply sources for assigned commodities, new technologies, and methods that enhance the value of the purchasing process.
• Recommend suggested changes to management and internal customers.
• Confers with suppliers to determine factors that affect prices and availability and perform market analysis as needed.
• Supports other departments within the company
• Exhibits accuracy and thoroughness when purchasing product.
• Establishing foreign and domestic suppliers as needed.
• Respond promptly to branch needs and feedback to improve service.
• Studying sales records and inventory levels.
• Proven ability to work in an environment where the team relies on the collaboration and assistance of each member
• of the team.
• Assists with special projects as necessary.
• Will be required to perform other duties as requested, directed, or assigned.
  
  
  

Job Knowledge, Skills, and Abilities:

• General knowledge of procurement and material inventory
• To perform this job successfully, an individual should have strong knowledge of Microsoft Suite software, specifically proficient in Word, Excel, Power Point, Outlook. Skilled in Epicor Prophet 21, and DSX forecasting
• Excellent written and oral communication skills.
• Ability to work independently.
• Excellent mathematical skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, discounts, interest, commissions, proportions, percentages, and volume,
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
  
  
  

Education and Experience:

• High school diploma or equivalent
• Bachelor’s Degree Preferred
• APICS CPIM preferred
• Knowledge of HVAC parts/products and components. Minimum of 3 years of working MRP experience.
• Familiar with HVAC vendors and suppliers.
  
  
  

Physical Demands:

• Required to lift up to 35 lbs.
• Must be able to sit/stand up to 8-10 hours per day
• Regularly required to sit, stand, bend, reach, and move about the facility.
• May be subject to sitting for long periods of time to perform job scope.
  
  
  

Work Environment:

• Location of position: Corporate Headquarters
• Background checks and drug tests required
• Possess and maintain a valid driver’s license
• Work will generally be performed in an office environment.
• May be exposed to shop elements such as noise, dust, odors, fumes, and oils.
• May be required to work hours other than the regular schedule
  
  
  

These statements are intended to describe the general nature and level of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.