Procurement Associate

CTG; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

The World Food Programme is seeking an experienced procurement support professional to coordinate activities, research suppliers, and streamline purchasing processes. You will work under established procedures to ensure timely, cost-efficient acquisitions and maintain accurate records.

Responsibilities include preparing orders, supporting negotiations, and ensuring alignment with broader program needs while fostering strong internal relationships and compliance with procurement standards.

Qualifications

• Minimum six years in procurement, contracting or supply chain roles.
• Bachelor's degree in a related field is desirable.

Responsibilities

• Provide operational coordination and administrative support for procurement projects.
• Identify potential suppliers and compile data to support supplier selection.
• Review and prioritize purchasing requests to meet lowest cost goals.
• Assist in negotiations with suppliers to obtain favorable terms.
• Prepare purchase orders and contracts for approval within delegated authority.
• Resolve issues related to delivered goods and liaise with stakeholders.

Skills

Supplier research

Procurement processes

Logistics coordination

Local commodities familiarity

Education

Bachelor's degree in Business Administration / Procurement / Economics / Supply Chain Management

Job description

Overview of position

To provide coordination, administrative services and research to support the efficient and effective procurement services.

Role objectives

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Perform other related duties or assignments in line with the position level and expertise as assigned by activity manager.

Key competencies

Education:

• Completion of secondary school education. A Bachelor’s degree in Business Administration, Procurement, Economics, Supply Chain Management, Contract/Commercial Law, International Development, Management, or related social science field in the related functional area is desirable.

Experience:

• Minimum of six (6) years of experience in procurement, contracting, supply chain, administration and/or other directly related technical fields is required.

Knowledge and Skills:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders. Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)