Procurement Assistant: Inventory & Vendor Coordination

Odessa Separator Inc; Odessa (TX); On-site; USD 57,308,000 - 71,635,000; Full time

Benefits offered by this job

Competitive compensation

Quarterly Profit Sharing

Medical, dental, and vision insurance

AD&D insurance

PTO and paid holidays

Employee Assistance Program (EAP)

Job summary

Odessa Separator Inc in Odessa, TX is seeking a detail‑oriented Purchasing Assistant to support the procurement of materials, supplies, and services, including purchase order processing and vendor communication. You will collaborate with Purchasing, Operations, Production, Inventory and Accounting to ensure timely orders, accurate receiving, and effective cost control in a manufacturing setting.

Candidates should have a high school diploma and Excel proficiency; the role emphasizes

Qualifications

• High school diploma or GED required.
• Two years of purchasing, administrative, inventory, or related experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong communication skills and ability to work effectively with employees, vendors, and internal departments.

Responsibilities

• Assist with the creation, processing, and maintenance of purchase orders.
• Communicate with vendors regarding order status, delivery schedules, pricing, and documentation.
• Maintain accurate purchasing records, including purchase orders, vendor information, and receiving documentation.
• Assist with obtaining quotes, comparing pricing, and supporting purchasing decisions.
• Monitor open purchase orders and follow up on delayed or incomplete deliveries.
• Coordinate with receiving and inventory personnel to verify materials and quantities received.
• Assist with maintaining inventory records and identifying potential shortages or discrepancies.
• Support invoice matching and purchasing documentation requirements.
• Assist Accounting with purchasing records, vendor documentation, and invoice questions.
• Maintain organized purchasing files and electronic records.
• Support vendor relationship management through timely communication and follow-up.
• Assist with purchasing reports, tracking spreadsheets, and department metrics.
• Identify opportunities to improve purchasing processes and efficiency.

Skills

Organizational skills

Excel

Communication

Multitasking

Education

High school diploma or GED

Associate degree in Business Administration or related

Tools

Microsoft Excel

ERP systems

Purchasing software

Job description

Odessa Separator Inc in Odessa, TX is seeking a detail‑oriented Purchasing Assistant to support the procurement of materials, supplies, and services, including purchase order processing and vendor communication. You will collaborate with Purchasing, Operations, Production, Inventory and Accounting to ensure timely orders, accurate receiving, and effective cost control in a manufacturing setting.

Candidates should have a high school diploma and Excel proficiency; the role emphasizes