Procurement Assistant - Bilingual Spanish

Forest Lawn; Glendale (CA); On-site; USD 33,000 - 39,000; Full time

Job summary

Forest Lawn is seeking a Procurement Assistant to support the Procurement Department and daily operations across the organization in Glendale. The role covers mailroom, shipping/receiving, warehouse, inventory, purchasing, and memorial product activities, ensuring accuracy and timely service.

The ideal candidate is bilingual in Spanish, organized, and detail-oriented, with a high school diploma and the ability to lift up to 50 lbs.

Qualifications

• Bi-lingual Spanish is required.
• High school diploma or GED; or 1–3 months related experience.
• Valid California Driver’s License with required insurance.
• Forklift certification is a plus.
• Ability to lift up to 50 lbs.
• Experience with shipments, inventory, and ERP systems a plus.

Responsibilities

• Receive and deliver interoffice mail and packages.
• Process shipments and tracking documents.
• Manage mailroom and warehouse operations on a daily schedule.
• Operate postage equipment and office machinery.
• Support engraving for memorial products and verify accuracy.
• Assist with inventory counts, replenishment, and ordering.
• Coordinate shipments with vendors and internal departments.
• Interface with NetSuite and other ERP systems.

Skills

Bilingual Spanish

Detail-oriented

Microsoft Office

Customer service

Communication

Forklift operation

Inventory control

Shipping/receiving

Education

High school diploma

Tools

NetSuite

Forklift certification

Job description

• Base Pay $24.00 - $28.00 / Hour
• Job Category Procurement & Purchasing, Warehouse & Inventory, Mailroom & Administrative Operations
• Industry Facilities Operations, Supply Chain & Distribution, Business Services
• Employee Type Regular (NE) (FT)
• Required Degree High school
• Manage Others No

Description

The Procurement Assistant plays an important role in supporting Forest Lawn’s Procurement Department and day-to-day operations across the organization. This position provides hands-on support in mailroom, shipping and receiving, warehouse, inventory, purchasing, and memorial product activities, ensuring materials and shipments are processed accurately, efficiently, and safely. The role also involves operating equipment, coordinating deliveries, maintaining inventory records, and providing responsive service to internal departments, vendors, and external partners. The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced environment where accuracy, timely service, and thoughtful handling of materials and memorial products are essential.

What You'll Be Doing

• Receive and/or pick-up interoffice and US Postal mail, newspapers, packages, and other items at post office and deliver to mailroom or general files.
• Weigh and process package shipments and tracking documentation along with freight delivery to inter-office locations and third parties.
• Sort mail according to destination and type, such as interoffice and US Postal Mail.
• Deliver outgoing mail and freight from warehouse to inter-office departments on a daily set schedule.
• Ensure that all outgoing mail is appropriately inspected and sorted for pick up by pre-sort service.
• Prepare, receive and track certified and registered mail and ensure that certified receipts are returned to sender.
• Weigh, prepare and ensure the correct transportation of cremated remains through USPS.
• Operate postage equipment such as postage meter, scale, scanner, folding machine and other office equipment.
• Monitor postage meter balances and add funds as needed; identify and troubleshoot routine equipment issues and take appropriate corrective action or coordinate service calls when necessary.
• Process incoming and outgoing envelopes and packages from services such as FedEx, UPS, and other common carriers.
• Assist in daily warehouse operations including cycle counts, inventory pulls and receiving.
• Compare identifying information on incoming and outgoing shipments against bills of lading, invoices, purchase orders, packing slips, orders, or other records to verify the accuracy of shipments.
• Assist in maintaining, organizing, and cleaning Procurement warehouse.
• Monitor inventory levels and maintain sufficient supplies of commonly used materials; communicate inventory needs and assist with ordering or replenishment of supplies as directed.
• Deliver and/or pick up freight to outlying locations and vendors as directed.
• Attend and actively participate in bi-monthly staff meetings.
• Perform engraving for all urn products based on approved memorial specifications.
• Learn, operate, and maintain engraving machinery, following safety and quality standards.
• Verify engraving accuracy, including spelling, layout, dates, and alignment prior to release to client families.
• Maintain confidentiality and sensitivity when handling memorial details.
• Conduct quality checks to ensure memorial products meet standards and service timelines.
• Collaborate with Products & Services, Funeral Service, and Memorial Counseling departments to meet service needs.
• Effectively communicate through email and Microsoft Outlook to coordinate shipments, deliveries, inventory needs, vendor communications, and departmental requests.
• Drive Association vehicle to transport mail, freight, supplies, equipment, and other materials between Association locations, vendors, post offices, and other designated destinations.
• Answer incoming phone calls and respond to routine questions or requests from internal departments, vendors, carriers, and other customers; route calls or requests to the appropriate individual when necessary.
• Interface with the inventory module, NetSuite
• Operate a forklift and other material-handling equipment safely and appropriately in accordance with established procedures and applicable safety requirements.
• Provide excellent customer service to internal and external customers (departments/personnel) at all times
• Perform related duties as required or directed.

Requirements

• Bi-lingual Spanish is required.
• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Valid California Driver’s License, including state required levels of active auto insurance.
• Forklift certification (Cal/OSHA compliant) is a plus.
• Ability and willingness to learn and operate specialized engraving equipment.
• Strong attention to detail and accuracy, particularly when processing shipments, inventory transactions, memorial specifications, and other records.
• Strong organizational skills and the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Ability to communicate effectively and professionally with internal departments, vendors, deliver personnel, and other customers.
• Ability to read and comprehend simple instructions, correspondence, and memos; write routine correspondence; and effectively communicate information in one-on-one and small group settings with customers, vendors, and employees.
• Basic proficiency with Microsoft Office Suite.
• Ability and willingness to learn and utilize inventory management and enterprise resource planning (ERP) systems, including NetSuite.
• Previous experience in procurement, purchasing, inventory control, warehouse operations, shipping/receiving, or a related environment is preferred.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently while also collaborating effectively with other departments.
• Must be able to lift up to 50lbs.

Forest Lawn takes pride in offering an excellent benefits package to our employees, which taken as a whole, leads our industry and is competitive with the benefits in just about any other industry.

Prior to beginning employment, all job applicants who receive a job offer will be required to voluntarily submit to a drug screening test conducted by a laboratory designated by Forest Lawn. The drug screening method is a hair collection test that will detect the use of illegal drugs within the past 90 days. A positive drug test may result in the withdrawal of the job offer.

E-Verify Statement

Forest Lawn has registered to participate in the federal government's E-Verify program. With E-Verify we are able to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. With respect to new hires, the E-Verify process is completed in conjunction with a new hire's completion of the Form I-9, Employment Eligibility Verification upon commencement of employment. E-Verify is not used as a tool to pre-screen candidates.

Fair Chance Initiative for Hiring Ordinance

Forest Lawn will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Summary

Forest Lawn has always attracted unique and exceptional individuals; those who aren’t satisfied with simply building a career, but want to go home at the end of the day knowing they’ve made a profound and positive difference in people’s lives.