Procurement Assistant

University of San Francisco; San Francisco (CA); On-site; USD 45,000 - 60,000; Part time

Benefits offered by this job

Competitive pay

Health and Sick benefits

401(k) eligibility

Job summary

A prestigious university in San Francisco is seeking a Procurement Assistant who will handle daily procurement activities, training student employees, and ensuring compliance with university policies. The ideal candidate will have procurement experience and excellent communication skills. This temporary position offers an opportunity to gain industry experience with competitive pay and benefits.

Qualifications

• Equivalent to five years in a senior support role or related education.
• Minimum three years of procurement experience preferred.
• Ability to work after hours and weekends when requested.

Responsibilities

• Perform daily procurement activities and front office administration.
• Proactively respond to and resolve ServiceNow tickets.
• Train and supervise student employees.

Skills

Excellent oral and written communication skills

Ability to meet deadlines and work independently

Functional knowledge of accounting and financial record keeping

Proficient in Microsoft Office and Google Office Suite

Procurement experience

Education

Experience equivalent to five years in senior support role

Preferred minimum three years of procurement experience

Tools

Microsoft Office

Adobe Acrobat Professional

Qtrak

Docusign

Google Office Suite

Job description

Overview

Join to apply for the Procurement Assistant role at University of San Francisco.

The University of San Francisco Purchasing and Ancillary Service department is currently seeking a knowledgeable, flexible, and detail oriented candidate to work on a full time basis on-site.

The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF\'s Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.”

A temporary position is an excellent opportunity to gain industry experience or get your foot in the door with an employer. It’s a great way to network, pick up new skills and expand your resume. Come work for us! We offer competitive pay, as well as SF Health and Sick benefits and 401(k) upon meeting the eligibility requirements.

Responsibilities

• Performs daily procurement activities and front office administration
• Proactively responds and resolves ServiceNow tickets
• Responsible for all phases of university procurement including, but not limited to, pricing research for goods & services upon request, maintaining accurate purchasing records, screening incoming requisitions to ensure required due diligence is performed to ensure accurate and timely delivery of goods and services
• Trains and supervises student employees
• Performs operational procurement tasks requiring daily interpretation of University policies and procedures with an emphasis on those concerning PAAS, Accounts Payable, University Budget and Data Management
• Supports management in reviewing vendor information within the University systems
• Supports administrative operations (i.e. reviewing monthly summary bills, submitting department chargebacks, fielding communications to internal departments where appropriate)
• Provides logistical support for deliveries and makes sure vendors comply with University policy
• Creates user trainings/tutorials, Quick Reference Guides (QRG) and various documentation
• Coordinates the planning and execution of meetings, seminars, and events
• Maintains and updates the Purchasing website

Qualifications

• Training or experience equivalent to five years of increasing responsible work experience in a senior support role or related education
• Preferred minimum three years of procurement experience
• Excellent oral and written communication skills
• Capable of meeting deadlines and working independently
• Functional knowledge of accounting, financial record keeping, methods & practices
• Proficient in Microsoft Office, Adobe Acrobat Professional, and other computer software such as Qtrak, Docusign, and the Google Office Suite
• Ability to work after hours and weekends when requested

Seniority level

• Associate

Employment type

• Temporary

Job function

• Purchasing

Industries

• Higher Education
• Administrative and Support Services
• Financial Services

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