Procurement Assistant

United States Courts; San Diego (CA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Comprehensive federal benefits

Job summary

The U.S. District Court for the Southern District of California is accepting applications for the position of Procurement Assistant.

Located in the Clerk’s Office, this role supports procurement, property management, and facilities across the district. The incumbent will adhere to Judiciary policy, manage vendor relations, prepare purchase orders, and coordinate deliveries, with opportunities to support events and office moves.

Qualifications

• 1 year of specialized experience
• Excellent customer service skills and ability to multitask multiple priorities
• Ability to provide support during non-business hours (evenings, weekends) as required for projects or special events
• Ability to travel to locations within the Southern District of California
• Ability to lift up to 50 pounds and move light equipment as required

Responsibilities

• Procure supplies, equipment, services, furnishings, and facility support from government and non-government sources
• Contact vendors, request quotes, create bid analyses, and create purchase orders in the automated financial system
• Plan and coordinate time and delivery of purchases
• Maintain spreadsheets and databases to track expenditures and projects
• Respond to customer service requests via help desk and telephone
• Coordinate furniture moves, office reconfigurations, event setup, and facility repair projects

Skills

Procurement processes

Vendor coordination

Customer service

Data management

Travel readiness

Education

Bachelor's degree

Tools

Automated financial system

Job description

Overview of the Position The U.S. District Court for the Southern District of California is accepting applications for the position of Procurement Assistant. This position is located in the Clerk’s Office and will report to the Facilities and Procurement Supervisor. The incumbent provides procurement, property management, and facilities support services for the Clerk’s Office and courthouses throughout the district.

• Adhere to the Guide to Judiciary Policy, particularly Volume 11 (Internal Controls), Volume 14 (Procurement) and Volume 16 (Space and Facilities). Adherence to the court’s internal control procedures.
• Ability to maintain accurate property records in a timely manner in accordance with Volume 16 (Space and Facilities). May serve as one of the court’s custodial or disposal officers for all Court property as delegated.
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions and policies, as well as determining the availability of funds
• Responsible for assisting in the process of procuring supplies, equipment, services, furnishings, facility support services from government and non-government sources, including contacting vendors, requesting quotes, creating bid analyses, creating purchase orders in the automated financial system
• Plans and coordinates time and delivery of purchases
• Actively participates in Court event support and vendor escorting opportunities
• Prepares spreadsheets and maintain databases to track certain expenditures and projects
• Responds to customer service requests via automated help desk and telephone
• Coordinates and assists with furniture moves, office reconfigurations, event setup, and facility repair projects throughout the Clerk’s Office and courthouses
• Other duties as assigned

Qualifications

• Applicants must have a least oneyear of specialized experience
• Excellent customer service skills and ability to multitask multiple priorities
• Ability to provide support during non-business hours (i.e., evenings, weekends) as required for projects or special events
• Ability to travel to locations within the Southern District of California
• Ability to lift up to 50 pounds and move light equipment as required

General Experience

Preferred Qualifications:

• Bachelor's degree from an accredited four-year college of university
• Government purchasing experience
• Knowledge of the accounts, procedures, and applicable financial automated systems of the Judiciary
• Solid critical thinking, problem‑solving and organizational skills
• Knowledge of Federal Acquisition Regulations (FAR) and/or judiciary procurement policies is preferred
• Excellent customer service skills are required
• Ability to manage multiple priorities in a busy office environment is essential

The work in this position is performed in an office setting. This is not a full‑time telework position

Specialized Experience

• 1 year of Specialized Experience

Specialized experience is defined as responsible experience in purchasing that provides knowledge of the rules, regulations, practices, and principles of procurement; and involves the routine use of automated financial and accounting systems or other computer‑based systems and applications such as word processing, spreadsheets, or databases.

Employee Benefits

Salary is just one component of the comprehensive compensation package offered by the Federal Court. Federal court employees are eligible for a full range of benefits that include 13-26 days of annual leave, 13 days of sick leave, 11 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre‑tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long‑term care), car‑pooling options and a transportation subsidy.

Employer benefit contributions equate to no less than 33% of an employee’s total compensation. Be advised that eligibility may vary by appointment type and length.

Required Clearances
Please note that this position requires that applicants complete the “Optional Background Information” on Page 5 of the AO-78 Application Form.

The selected candidate will also be required to submit to a background investigation which includes fingerprinting and a credit check.

Information for Applicants
The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.

Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under “Excepted Appointments” and are considered “at will” employees. Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.

All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non‑selection, withdrawal of an offer of employment or dismissal after being employed.

Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided.

The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e., Direct Deposit).

Non‑citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. § 1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below.

Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non‑citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

If selected for first time appointment to a position, you may be required to complete an initial performance probationary period. Failure to successfully complete the probationary period may result in termination of employment.