Procurement and Contract Manager

Wake Tech; Raleigh, Northern (NC, KY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Wake Tech in Raleigh, NC seeks a Manager-level procurement professional to oversee formal procurement processes in compliance with NC Purchasing regulations and to support college-wide contract management.

Responsibilities include managing procurement administration for goods and services, P‑Card compliance, preparing solicitations (RFP, RFQ, IFB, State contracts), coordinating complex acquisitions, maintaining records, leading vendor meetings, training end users, and ensuring contract

Qualifications

• Bachelor's degree in Business Administration or related field or equivalent combination of education and experience.
• Five years of direct government procurement and contract management experience, or seven years with an Associate's degree.

Responsibilities

• Manage procurement administration and workflows for goods and services under NC statutes and college policies.
• Oversee P-card purchases, training, audits, and reconciliations.
• Prepare and analyze solicitations (RFP, RFQ, IFB, State Contracts).
• Coordinate complex acquisitions including specifications, evaluation criteria, and contracts.
• Lead vendor meetings and provide training on procurement processes.
• Ensure compliant property control, records, and reporting.
• Resolve bid disputes and monitor vendor performance.

Skills

Procurement management

Contract management

Vendor negotiation

MS Office

E-Procurement systems

Regulatory compliance

Education

Bachelor's degree in Business Administration

Associate's degree in Business or related field

Tools

E-Procurement systems

MS Word/Excel/PowerPoint/Outlook

Job description

Pay Grade: Manager 6

This position manages the formal procurement processes for the acquisition of goods and services in compliance with NC Purchasing regulations. This position also supports College-wide contract management to ensure proper contract compliance, performance and administration.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Manage procurement administration and workflows for the acquisition of goods and services to meet College business and operational requirements in accordance with NC General Statutes, Administrative Code and College policies and procedures
• Manage procurement administration and compliance of P- Card purchases in accordance with College P-card policies and procedures, P-card Manual updates and training, compliance audits, and cardholder reconciliations.
• Prepare and analyze solicitations for accurate and effective execution of complex business service agreements and procurement methods (RFP, RFQ, IFB, State Term Contracts, Cooperative Agreements and Waivers of Competition)
• Coordinate the procurement process for complex goods, services and technology acquisitions including analysis of solution requirements; determination of procurement method; development of specifications, evaluation criteria and contract management directives; and solicitation project preparation and management
• Supervises compliant property control processes for equipment, fixed asset inventory, surplusmanagement and required reporting to the North Carolina Community College System
• Maintain organized, accurate and complete records to maintain and retain procurement files according to State regulations
• Lead vendor meetings, solicitations, and procurement engagement discussions
• Provide formal procurement, e-procurement and contract management training for end users as well as ongoing coaching and customer support for all phases of the procurement process
• Negotiate costs, deliverables and performance between suppliers and College stakeholders
• Provide project coordination support to project coordinators and project leaders from end user departments
• Prepare and administer amendment, addendum and renewal documentation for contractual agreements
• Resolve problems with vendors on contract performance as well as procurement protests and disputes relating to discrepancies in bids, deadlines, and other related issues
• Assist end users in monitoring and managing vendor performance using reporting procedures and procurement file documentation
• Conduct regulatory and market research to stay abreast of changes procurement laws, industry trends, technology, strategic sourcing opportunities, price fluctuations, and materials availability

Knowledge, Skills, and Abilities

• Knowledge of General Statutes, rules and regulations pertinent to procurement for the Purchasing and Contract Division and state government
• Knowledge of procurement solicitation documents and use of each
• Knowledge of contract management
• Knowledge of various categories and pricing structures of materials and services being purchased and methods in relation to purchasing functions
• Knowledge of communications and information technology equipment and services
• Skilled in leading team members and delegating assignment of purchase requests;
• Strong organization, time management, and effective multi-tasking skills
• Effective verbal and written communication skills
• Skilled at creating and editing documents with a high degree of accuracy using proper grammar, punctuation, and spelling
• Strong mathematic skills as it relates to purchasing and contract management
• Demonstrated skill at using E-Procurement systems, MS Word, Excel, PowerPoint, and Outlook, and general office equipment (computers, copiers, printers, fax machines, telephones, etc.)
• Ability to research data, evaluate product specifications, functions and related costs and make recommendations on such
• Ability to prepare reports and present findings
• Ability to maintain and evaluate records
• Ability to establish and maintain effective working relationships

Minimum Requirements

• Bachelor's degree in Business Administration or related field
• Five (5) years of experience in direct government procurement and contract management;
• or
• Associate's degree in Business or a related field
• Seven (7) years of experience in direct government procurement and contract management;
• or an equivalent combination of education and experience.

Preferences

• Three (3) years of experience in a large scale government purchasing or contract management
• Demonstrated experience in the development of IT solicitation procurement documents or other complex services procurement documents
• Experience with the NC eProcurement System
• Five (5) years of experience managing complex contracts