Procurement Analyst, NA

Vantage; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Vantage is seeking a Procurement Analyst to support OFCI Equipment procurement for data center projects. You will engage with vendors, review specifications, and drive submittals to closure while coordinating with Engineering, Operations, and Construction teams.

Travel to factories for tests and onboarding of new vendors is required. The role involves handling RFIs/RFQs, reviewing quotes, and ensuring timely delivery within project schedules.

Qualifications

• Bachelor’s degree or equivalent experience in a relevant field.
• 1–3 years in supply chain/construction role.
• Data Center, commercial, or industrial equipment experience preferred.
• Aptitude to learn quickly and drive to closure.
• Strong business acumen and sourcing knowledge.

Responsibilities

• Collaborate with procurement team to meet and exceed department goals.
• Review single line diagrams, product specs, and drive OFCI Equipment submittals to closure.
• Understand RFIs/RFQs for sourcing equipment like switchgear, transformers, skids, CRAHs, chillers, gensets, UPSs.
• Coordinate with OFCI vendors on quality improvement and lessons learned.
• Track equipment status with vendors to meet construction schedules.
• Analyze vendor quotes, change orders, and submittals.
• Aim to optimize costs while maintaining quality and reliability.
• Enter POs, review invoices, track budgets in financial software.
• Support Procurement Inventory to update equipment availability.
• Assist in project closeout and invoice resolution.

Skills

RFIs/RFQs

Vendor management

Cost optimization

Education

Bachelor of Science in engineering, construction science, supply chain management, logistics, business administration, or related field or equivalent experience

Tools

Financial software

Job description

About Vantage

Vantage powers, cools, protects and connects the technology of the world’s well‑known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Description

Vantage is looking for a self‑starter in the role of the Procurement Analyst to be part of a team that manages OFCI Equipment, which is the second largest individual cost within the construction process. The candidate will become engaged in the supply chain aspects of our Data Centers In this role, you will be responsible for record keeping, assist in obtaining updated vendors submittals; maintaining product specifications; working with vendors, and with the Procurement team to ensure specifications are adhered to in accordance with our company processes. The candidate will monitor and manage contracts, prepare status and tracking reports for the company, and support the Procurement Managers and Director in their daily tasks. Regular collaboration and coordination are required with our supply chain partners and internal teams such as Engineering and Operations, as well as multiple Construction Management Teams. Travel will be necessary to various factories for factory witness testing, audits, and on-boarding of new vendors. Minimal travel to Vantage Data Center sites may also be required occasionally.

Responsibilities

• The individual will be working with the procurement team daily to provide needed assistance ensuring the department meets and exceeds its goals within the company.
• Individual will be a self-starter with the ability to manage and assist in the review of single line diagrams, product specifications, and drive OFCI Equipment submittals to closure (approval).
• Successful candidates will understand RFIs and RFQs for sourcing low voltage switchgear, medium voltage switchgear, transformers, electrical skids, CRAH’s, chillers, generators, UPSs and other data center equipment systems as needed.
• Individuals will be expected to independently coordinate with OFCI equipment vendors on continuous quality improvement, leading quality control and lessons learned implementation efforts.
• Manage and track equipment status with the vendors such that all scheduled dates set by the construction schedules are met.
• Assist in analyzing vendors’ quotes, change order requests, and submittals.
• Optimizing costs while maintaining quality/reliability of the equipment and vendor services.
• Utilize financial software to enter PO’s, review invoices, track budgets, and allocate equipment from purchase to the projects.
• Support the Procurement Inventory program to update equipment availability.
• Support Procurement Managers and Finance / Accounting with project financial closeout and invoice resolution.
• Drive project-level tasks and milestones assigned by the Construction Project Management team.
• Coordinate with vendors for scheduling start-up and commissioning support services.
• Maintain and develop supplier relationships.
• Work with members of the procurement team to contribute to ongoing process improvement efforts aimed at increasing efficiency and accuracy.
• Work with Compliance and Vendor Onboarding teams to ensure vendors are within established guidelines.
• Work with operations and reliability engineering personnel of the Vantage buildings to ensure the proper spare parts and service programs are properly in place and assist with their database.
• Support Construction Project Management and Environmental Health & Safety teams to ensure that OFCI vendors comply with all safety requirements.

Duties

• Collaborate with various stakeholders to ensure clarity of the equipment specifications and operational requirements.
• Work with Finance, Accounting, and Construction Project Management teams to ensure all purchases have appropriately been costed to a project.
• Help coordinate the approval and onsite delivery of the necessary equipment per the construction schedule.
• Support Design Engineering in investigating new products and new vendors.
• Communicate openly and transparently with Construction Project Management teams for delivery success.
• Assist in the management and support of equipment inventory planning efforts to include negotiation, purchase order issuance, and forecasting.

Job Requirements

• Bachelor of Science in engineering, construction science, supply chain management, logistics, business administration, or related field or equivalent experience, is required.
• 1 to 3 years of experience in a supply chain and/or construction role is required.
• Data Center, commercial, or industrial equipment experience is strongly preferred.
• Aptitude to learn quickly and drive things to closure is required.
• Strong business acumen with a strong commercial background is required.
• Knowledge of sourcing and procurement techniques is required.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage is an Equal Opportunity Employer.

Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.